Requirements Definition Statement

Republic of the Philippines
MARINDUQUE STATE COLLEGE

Courses Offered:
Boac Campus:
BS Information Technology
SCHOOL OF INFORMATION AND COMPUTING SCIENCES BS Information Systems
(AACCUP, Inc. Reaccredited Level 3)
Panfilo M. Manguera Sr. Rd., Tanza, Boac, Marinduque Santa Cruz Campus:
SICS Tel. No.: (042) 704-0193 SICS E-mail Address: sics.msc@gmail.com BS Information Systems
Website: www.mscmarinduque.edu.ph (AACCUP, Inc. Reaccredited Level 2)
Requirements Definition Statement
Project Name: MSC Garments Management System (GMS)
Famille Decena
Catherine Lubrin
Proposed By: G1 Mary Angelie Lingon

May Maming
Pamela Marciano
1 Business Requirements
1.1 Include Log-in/Sign-Up Feature;

1.2 Accept/Retain Orders and Payment Information;
1.3 Present Order Status;
1.4 Include search capabilities within;
1.5 Capture Customers (Commercial/Students) Profile;
1.6 Generate Sales report (daily and monthly);
1.7 Provide real-time communication through support tool AI Chatbot/responsive to
request or inquiry;
1.8 Post/Update if business is open or closed during business hours and auto-short
messaging service (SMS) of notice.
SICS Goal: To produce competitive IT professionals and IT enabled individuals who will encourage real innovation for the advancement in the digital era of the
province and the country as a whole.
Vision: Marinduque State College is a research-driven higher education institution pursuing excellence and innovation by 2025.
Mission: Marinduque State College is committed to pursue progressive and innovative lifelong education founded on humanistic, professional
and technologically advanced programs across cultures and communities by establishing centers of excellence and development and research-
driven outreach programs.
SERVING BEYOND EXCELLENCE! Revision No: 2
Revised Date: 02/03/2021
Courses Offered:
Boac Campus:
2 User Requirements
2.1 Main Administrator/Director
• Add another user account
• Create user group
• Access settings
• Send SMS
• View Total Orders
• View Total Registered Customers
• View Generated Sales Report
• View Customers Profile
2.2 Staffs
• Access Customer Management Form
• View Customers Profile
• View Order Requests
• Access Order Details
• View Payment Module
• View Total Orders
• View Total Registered Customers
• Access Settings
• Send SMS
• Access Chatbot
• View/Respond to User Group
• View Generated Sales Report
2.3 Cashier
• Access Payment Module
• View/Respond to User Group
2.4 Tailors
• Access Order Details
• View Order Requests
2.5 Customers
• Access Log-in/Sign-Up Form
• Access Order Request Form
• View Payment Status
• View Announcements
Courses Offered:
Boac Campus:
3 Functional Requirements
3.1 Add another user account

• The application will allow the main admin to add another user account in case
he/she wants to add another admin; and
• The application will allow the main admin to access to the users he/she created.
3.2 Create User Group
• The application will allow the main admin to create group in the application;
• The application will allow the main admin to change/update the group settings;
• The application will allow the main admin to see the list of members in the group;
• The application will allow the main admin to remove users in the group;
• The application will allow the main admin to add users in the said group; and
• The application will allow the main admin to delete this user group in the
application if necessary.
3.3 Access Settings
• The application will allow main admin(director) and staffs (if authorized by the
admin) to change/update the ‘about’ of the department and;
• The application will allow the main admin and the staffs to post on announcements.
3.4 Send SMS
• The application will allow the main admin and staffs to record the contact numbers
of all registered customers and users in the application; and
• The application will allow main admin and staffs send SMS thereof.
3.5 View Total Orders
• The application will allow total orders to be visible only to main admin and staffs
portal; and
• The application will allow the main admin and staffs to categorize total of orders
per day, week and month.
3.6 View Total Registered Customers
• The application will allow the main admin and staffs to visibly access the Total of
Registered Customers; and
• The application will allow the main admin and staffs to categorize the Customers
per year level and course.
3.7 View Generated Sales Report
• The application will allow the main admin and staffs to visibly access the graph of
Courses Offered:
Boac Campus:
Sales Report; and

• The application will allow the main admin and staff to have optional categorization
whether sales report per date, day, month or year.
3.8 View Customers Profile
• The application will allow the main admin and staffs to visibly access the table of
customers with their personal details.
3.9 Access Customer Management Form
• The application will allow the staffs to record customers profile on the table of
thereof.
4.0 View Order Requests
• The application will allow the staffs and tailors to see all the order requests;
• The application will allow the staffs and users to record order information; and
• The application will allow the staffs and tailors to update the status of orders.
4.1 Access Order Details
• The application will allow the staffs to add the order requests to the table of order
details;
• The application will allow the staffs to update the order status; and
• The application will allow the staffs to input the size measurements of the orders.
4.2 Access Payment Module
• The application will allow the cashier in the registrar’s office to access the
application but is limited to payment module;
• The application will allow the cashier to record the payment of the customer
especially the receipt O.R. number; and
• The application will allow the cashier to add number of payments in the payment
module since payment can be 2-3gives down payment, partial payment and full
payment;
• The application will allow the cashier to input description of the payment whether
down payment, partial payment or full payment.
4.3 View/Respond to User Group
• The application will allow the main admin, staffs, tailors, cashier and any other
users added by the main admin to visibly access the users group;
users added by the main admin to send inquiry to the group; and
Courses Offered:
Boac Campus:
users added by the main admin to respond in the group.

4.4 Access Chatbot
• The application will allow the staffs to see the activity log of the chatbot;
• The application will allow the staffs to see the status of the chatbot;
• The application will allow the staffs access to the chatbot’s settings;
• The application will allow the staffs to update and change in the chatbot settings
such as adding answers to common queries;
• The application will allow the staffs to see the common queries report of the
chatbot;
• The application will allow the staffs to see the customer satisfaction report of the
chatbot; and
• The application will allow the staffs to participate in the chatbot’s conversation
with their staff profile.
4.5 Access Log-in/Sign-Up Form
• The application will allow the customers option to log out of the application;
• The application will allow the customers to log in the application anytime and
anywhere as long as with internet connection and supplied the needed information
with access to log-in form;
• The application will allow the new customers to create their account; and
• The application will allow new customers to access the sign-up form;
4.6 Access Order Request Form
• The application will allow the customers to request orders;
• The application will allow the customers to confirm their orders; and
• The application will allow the customers to update or change the details in their
orders.
4.7 View Payment Status
• The application will allow the customers to view their payment status as
transparency.
4.8 View Announcements
• The application will allow the customers to see the posted announcements for
instance ready to claim orders with customers name or order reference number.
4 Non-functional Requirements
Courses Offered:
Boac Campus:
4.1 Operational
• The application should provide real-time notifications to users;
• The application specifically it’s chatbot should provide real-time communication
support;
• The application should connect to its online server;
• The application should be able to connect to offline local server in case there is
power run out; and
• The application should run both on smartphones (for Android users preferably
Android 5.0 at least and for others the equivalent) and web browsers.
4.2 Performance
• The application should cater minimum of 100 users per day;
• The application should simultaneously support the officiating users and customers’
activity;
• The application on browsers should have service response time in between 100ms
and 200ms;
• The application should have fast response to users; and
• The application should be available to users 24/7.
4.3 Security
• The application should authenticate users;
• The application should record the activity of all users including the main admin;
• The application should allow main admin to see users and customer’s activity log;
and
• The application should have restriction to third party access and SSL certificate.
4.4 Cultural and Political
• The application should be in compliance to the Department standards and policies;
• The application should conform to Data Protection Act protecting personal
information of the users; and
• The application should comply to national laws and policies on rights to original
works and in the dissemination of information in the cybersecurity.
Courses Offered:
Boac Campus:

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Republic of the Philippines

MARINDUQUE STATE COLLEGE

Requirements Definition Statement

Project Name: MSC Garments Management System (GMS)

Proposed By: G1 Mary Angelie Lingon

1.1 Include Log-in/Sign-Up Feature;

3.1 Add another user account

Sales Report; and

users added by the main admin to respond in the group.

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