Professional Documents
Culture Documents
CONDOMINIUM ASSOCIATION
September 2023
September 2023 Herald
Board Meeting
September 18, 2023
FIND US ON OUR ONLY OFFICIAL
FACEBOOK PAGE!
www.facebook.com/hlca.mi
Food Trucks
Page 2
No employee or Board
Women’s Club
Page 2
Audiobooks
Page 13 media.
HLCA Traffic FAQs
If you have an issue in your
unit that needs attention
Page 15
t
such as water in the basemen
Pages 16-17
Knox Box
or foundational problems
Page 18
e
you have an emergency pleas
Trivia Night
Pages 22-24
call 911.
Fishing on HLCA Lakes
Page 25
What’s Cooking?
Page 28
This section of the Herald contains minutes of the Board of Directors’ meetings
and management information. This section is the official medium of communica-
tions of the Association as prescribed by Board Resolution R-6, March 22, 1976.
We recommend that you not only read but save this section of the Herald for future
reference. Resolutions and Regulations approved by the Board become part of
your Association By-Laws.
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HIGHLAND LAKES CONDOMINIUM ASSOCIATION DIRECTORY
CLUBHOUSE INFORMATION:
20301 Silver Spring Drive, Northville, MI 48167
Phone: 248-349-4006 E-mail: clubhouse@hlca.us
Fax: 248-349-8821 Web: www.HLCA.us
BOARD OF DIRECTORS
Margaret Zonca, President........... 248-444-1103 Michelle Todorov, Director............ 248-380-1611
Sandy Nolan, Vice-President........ 248-349-3587 Michael Baynes, Director..............248-826-9435
Guy Balok, Treasurer.................... 734-667-3507 Randy Blaylock, Director..............734-673-8733
Denise Hein, Secretary................ 734-395-5422
PERSONNEL
Joe Poma........................................Property Manager Terry Duke................................Senior Receptionist
Beth Adams..............................................Bookkeeper Amy Croan............................................Receptionist
Emily Lutzenkirchen.....Publications & Records Assistant LaTrina Calhoun..................................Receptionist
COMMITTEE INFORMATION
COMMITTEE CHAIRPERSON PHONE BOARD LIAISON
Court Liaison Joel Lutz 248-349-6782 Michael Baynes, & Guy Balok
Engineering Aric Tosqui ----- Guy Balok, Michael Baynes & Randy Blaylock
Community Social Brad Todorov 248-380-1611 Guy Balok, Peggy Zonca & Michelle Todorov
Finance Kathy Baldwin & 734-667-3507 Guy Balok & Denise Hein
Barb Balok
Herald Mary Kay Wimsatt 248-767-9846 Sandy Nolan Denise Hein & Guy Balok
Pool Elena Howell & ----- Peggy Zonca, & Sandy Nolan
Laurie Castillo
RV Hugh Battley 248-349-4841 Michelle Todorov & Randy Blaylock
ADDITIONAL INFORMATION
After Hours Emergency/Security.....................................................................................................248-349-4006
Northville Township Police-Non-Emergency .................................................................................248-349-9400
Northville Township Fire Department ..........................................................................................248-348-5807
Northville Township Police and Fire Emergency ........................................................................................... 911
After Hours Maintenance Emergency ..........................................................................................248-349-4006
Assessment/Billing Inquiries .....................................................................................................248-349-4006
Consumers Power Company .......................................................................................................800-477-5050
DTE-Electric Company ...............................................................................................................800-477-4747
Hazardous Waste Information .....................................................................................................734-326-3936
HLCA WOW! Account Rep (Bob Sivori) ........................................................................................248-808-9872
WOW! Sales & Support ............................................................................................................1-866-496-9669
AT&T Sales & Support (Phone or U-Verse) ..................................................................................800-288-3466
Website .......................................................................................................................................www.HLCA.us
Association Facebook Page ..............................................................................................facebook.com/hlca.mi
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SUPPORT OUR ADVERTISERS
CLEANING COMPANIES REAL ESTATE
Colonial Carpet & Upholstary Cleaning..32
Blessings Realty Group.............................33
K&K Cleaning LLC.....................................33
The Dimora Team......................................35
HEATING & COOLING
Harriman Heating Inc...............................34
The Marker Team......................................37
HOME REPAIR & HANDYMAN SERVICES
Roger the Handyman....................................35 Preferred Realtor Group...........................32
R & H Glazing...........................................35
https://www.facebook.com/hlca.mi
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HIGHLAND LAKES CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES - August 21, 2023
The monthly Public Board Meeting was canceled due to the annual budget meeting. However, an executive session
was held to discuss committee reports. Board President Peggy Zonca called the meeting to order at 5:00 p.m. on
August 21, 2023.
Attendance
The following Directors were present: Guy Balok, Peggy Zonca, Denise Hein, Michelle Todorov, Sandy Nolan and Randy
Blaylock. Michael Baynes was excused. Also present were Joe Poma, Property Manager, and Emily Lutzenkirchen,
Publications and Records Assistant.
Approval of Minutes: of August 8, 2023, with no recommendations. All in
favor. Motion Passed.
Board Action: Motion by Michelle Todorov, support by
Denise Hein, to approve and file the minutes of the July Engineering Committee Report: page 9
17, 2023, Executive session of the Board of Directors.
All in favor. Motion passed. Board Action: Motion by Michelle Todorov, support by
Sandy Nolan, to approve the Engineering Committee
Finance Report: report of August 16, 2023, and the recommendations
Joe Poma reported. to approve all modifications except for #8 which is
pending a response from the construction company.
Board Action: Motion by Guy Balok, support by Sandy All in favor. Motion Passed.
Nolan, to approve and file the August 21, 2023, Financial Discussion:
Report. All in favor. Motion passed.
Herald Committee Report: page 10 Residents will receive different types of robocall
messages based on the urgency and seriousness of
Board Action: Motion by Michelle Todorov, support by the subject matter. Informative messages are sent via
Denise Hein, to approve the Herald Committee report of e-mail, while more serious ones are sent through text.
August 1, 2023, with no recommendations. All in favor. High-priority messages are sent through both text and
Motion Passed. voicemail.
Court Liaison Committee Report: page 7
Board Action: Motion by Sandy Nolan, support by Guy
Balok, to approve the Court Liaison Committee report of
August 3, 2023, with no recommendations. All in favor.
Motion Passed.
Clubhouse Committee Report: page 12
Board Action: Motion by Michelle Todorov, support by
Sandy Nolan, to approve the Clubhouse Committee report
of August 7, 2023, with no recommendations. All in favor.
Motion Passed.
Grounds Committee Report: page 8
Discussion: If your unit has a sump pump please
make sure to check for rising water levels if there is a
power outage. If there is please contact the clubhouse
immediately so maintenance can be informed.
Board Action: Motion by Guy Balok, support by Denise
Hein, to approve the Grounds Committee report of
August 14, 2023, and the recommendations approving
the tree replacement and mentioning support for the
battery backups. All in favor. Motion Passed.
Pool Committee Report: page 14
Discussion: A robocall will inform residents of the
pool hours for the last week of the season.
Board Action: Motion by Michelle Todorov, support
by Sandy Nolan, to approve the Pool Committee report
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HIGHLAND LAKES COMMITTEE REPORT
COMMITTEE: Court Liaison Committee MEETING DATE: August 3, 2023
SUBJECTS DISCUSSED:
1. Madison Court– needs a volunteer. Still seeking a permanent liaison for this court, Lela will deliver Madison
this month.
3. New proposal from GHD (trash) may be presented at the next board meeting.
5. Lawn mowing every three weeks due to staffing shortages (short 3).
6. Sump-pump back up batteries will be installed in some units. They are low voltage, replace every two years.
Must be monitored by condo owner—owner to notify clubhouse when replacement is needed.
7. Tree and shrub trimming is done for the year—we are over budget. For large tree trimming, put in a work
order at clubhouse.
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HIGHLAND LAKES COMMITTEE REPORT
COMMITTEE: Grounds Committee MEETING DATE: August 14, 2023
MEMBERS PRESENT: GUESTS PRESENT:
Yvonne Wilson, Vice Chairperson Guy Balok, Board Liaison
Sharon Smith, Chairperson Denise Hein, Board Liaison
Richard Wilson Peggy Zonca, Board President
Earl Smith Rola, on behalf of Habib Badoun
Mary Kay Wimsatt
Elaine Anderson
Debie Bradley
Rosemary Campion
OLD BUSINESS
1. Clubhouse landscaping: The project will begin the week of August 28. Yvonne will contact John to meet before
that.
2. Beautification subcommittee: The subcommittee has finished canvassing the community and giving certificates
for the summer.
3. Shrub removal policy update: The language on the shrub removal policy has been updated and will be submit-
ted to Emily for publishing in the Herald. The process was also clarified. Earl will go around with Sharon once all
forms are submitted to check whether the request can be completed. Sharon will contact Jason to clarify dates for
the removal.
4. Updates on follow up items: Joe sent a report saying that the crack fill for the tennis courts will be in next year's
budget. 2 benches have been approved, waiting for the second one to arrive before installing them.
5. Signs on trash bins: The committee agreed that standard letter size signs are too small. That is the only size that
can be laminated in house. Outside options for printing will be sought for larger sizes. Copies of the “trash collec-
tion policies and procedures” document were distributed.
NEW BUSINESS
1. Request to replace a tree that was downed in the snow storm was approved.
2. A guest inquired about the basement floods and sump pump failures during the recent electricity outage. It was
reported that alternatives are being looked at including battery backup for the sump pumps .Note that the commit-
tee supports the backup idea.
Announcements:
Caps have been placed on the Crystal Lake stairway.
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HIGHLAND LAKES COMMITTEE REPORT
COMMITTEE: Engineering Committee MEETING DATE: August 16, 2023
MEMBERS PRESENT: GUESTS:
Aric Tosqui, Chairperson Guy Balok, Board Liaison
Michael Baynes, Board Liaison
1 Unit 90 Storm Door SD-1 6 Unit 435 Entry door double ED-5 & doorwall PD-1
Installation by: Home Depot Installation by: Lowes
Notes: Meets HLCA requirements. Notes: Meets HLCA requirements.
2 Unit 115 Windows and Doorwall PD-1 7 Unit 438 Storm door SD-2
Installation by: Home Depot Installation by: Home Depot
Notes: Meets HLCA requirements. Notes: Meets HLCA requirements.
5 Unit 387 Windows and Doorwall PD-1 10 Unit 619 Doorwall PD-1
Installation by: Wallside Windows Installation by: Wallside Windows
Notes: Meets HLCA requirements. Notes: Meets HLCA requirements.
RECOMMENDATIONS TO THE BOARD: Recommend to approve 1-10, with conditions specified for 4 & 8.
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HIGHLAND LAKES COMMITTEE REPORT
COMMITTEE: Herald Committee MEETING DATE: August 1, 2023
SUBJECTS DISCUSSED:
1. Staff Introductions: Completed staff introduction articles. Special thank you to Sandy Nolan for her work.
2. Letters to the Editor: Received another letter to the Editor which was accepted by the committee and a
member of the committee was appointed to prepare a response based on the group discussion. Both letter
and response will be printed in the September Herald.
3. Advertising: Committee members continue to canvas area businesses in hopes of obtaining advertising com-
mitments.
4. Ring Camera Contest: We received 11 entries for our Ring Camera Giveaway. Congratulations to resident
Mary Lou Golen. Watch for future giveaways in upcoming Herald issues.
5. New Business: Frequently asked questions of traffic and parking, Knox Boxes, and the fact that resident
concerns on social media are not monitored by HLCA were brought up. September Herald to have a tid bit
on each.
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HIGHLAND LAKES COMMITTEE REPORT
COMMITTEE: Clubhouse Committee MEETING DATE: August 7, 2023
SUBJECTS DISCUSSED:
1. Artwork for Clubhouse: We continue to look at photo options for our budgeted artwork project.
2. Photo Album Project: Interested members of the committee will meet on Tues August 15th @ 1 PM to begin
scrapbooking collected pictures.
3. Events: Employee Appreciation will be held in September. This will be a “Thank you" to our staff for all they
do. On Saturday, Sept 16th we will sponsor a Family Feud Night. Sign-up sheets are at the Front Desk (spots
are still available and spaces are limited). Sign up today. Saturday, February 3rd, 2024, we will sponsor an
afternoon Tea Party. Please look for specifics in future issues of The Herald.
4. New Addition to our Library: We have added a section for Audio Books to our lending library. If you have
Audio Books you would like to donate, please make sure they are in good working condition. If you are inter-
ested in borrowing, please see our newest selection.
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HIGHLAND LAKES COMMITTEE REPORT
COMMITTEE: Pool Committee MEETING DATE: August 8, 2023
SUBJECTS DISCUSSED:
1. Updates from Joe: 3 NEW Lifeguards have been hired to help cover the end of the season as most of the
Lifeguards will be returning to school. Pool schedule will be subject to change during the last two weeks of the
season depending on coverage. The “kiddy” pool will be closed for the remainder of this season. A new filter
will need to be purchased for next year.
2. Events: High School Late Night Swim was attended by 10 guests. Pizza was served to all and was considered
a success by those who attended. Trivia Night was very well attended. While 63 people signed up for the event,
we were able to accommodate extras. Looking forward to Hot Dog Days (last of the season) on Saturday, Au-
gust 19th, 12-2 PM.
3. Upcoming Events: Adult Karaoke Saturday, August 26th, 8-10 PM, on the pool terrace deck. Pool Closing
Party Sunday, September 3rd, 4-6 PM, cake to be served at 5.
4. New Secretary Appointed: Thank you to Nancy Rocha for volunteering to function as Secretary for the group.
Nancy has agreed to finish this year and continue for next year’s pool season.
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HIGHLAND LAKES CONDOMINIUM ASSOCIATION
SHRUB REMOVAL REQUEST FORM
Fall 2023
The deadline for removal requests is Friday, September 29th.
NAME UNIT #
ADDRESS
CONTACT NUMBER(S)
The Association will bear the cost for the removal of the shrub(s) and recommends that the
co-owner purchase and plant a replacement shrub or some other attractive landscaping.
According to the Co-Owner’s Manual, SHRUB REPLACEMENT policy, Co-owners are
reimbursed $30 per shrub, up to two shrubs per year, for replacement of dead or diseased
shrubs. Please refer to Co-Owner’s Manual for complete details.
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Crockpot Tex Mex Tater Tot Casserole
Bursting with flavor and cheesy goodness, this Tex Mex Tator Tot slow cooker recipe is sure to get rave
reviews from the family!
INGREDIENTS
INSTRUCTIONS
1. In a skillet over medium heat, warm the onion. (cook for 2 minutes)
2. Add ground beef, breakfast sausage and seasoning. Cook until the meat has no more pink (4-6 min-
utes).
3. Add the Rotel tomatoes can and corn. Mix well. Cook for 2 minutes.
4. Spray your slow cooker liner with nonstick cooking spray.
5. Pour half of the frozen tater totes in bottom of the slow cooker.
6. Add half of meat mixture, spread evenly.
7. Add last half of the frozen tater tots.
8. Add the last half of the meat mixture.
9. Set the slow cooker on high.
10. Cook for 2 ½ hours.
11. Cover with cheese.
12. Cook for 30 minutes more.
Have a recipe to share? Please send the recipe or recipe link to Emily@hlca.us
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Highland Lakes Family Feud Night
Saturday, SEPT 16th @ 7pm
30
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Highland Lakes Court Liaisons
NOTE: ALL AREA CODES ARE 248 UNLESS INDICATED OTHERWISE
Mann
Iron Gate Whitman
Sharon Smith.....................348-0706
Diane Butkowski.................982-2689 Marianne Brandt................735-3931
38
When protecting your Community, the
EXPERIENCE MATTERS.
• Condominium Associations • Worker’s Compensation
• Homeowners Associations • Unit Owners & Homeowners
• Apartment Buildings • Business & Personal Auto
• Cooperatives • Cyber Liability
• Director’s & Officers Liability • Environmental Liability
• Fidelity Bond Coverage • Umbrella Liability
39
September 2023
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2
Trash Pickup
3 4 5 6 7 8 9
Morning Stretch
Pool Closing Party Labor Day Herald 9:30 a.m. - 10:15 a.m.
Clubhouse Donuts on the
4 p.m. Clubhouse Open Committee Committee Women’s Club Deck
Noon - 9 p.m. 5 p.m. noon
6 p.m. 11:30 a.m. - 1
Court Liaison p.m.
Comm. 7 p.m.
Food Truck
Trash, Bulk & Yard 4:30 p.m. - 7:30 p.m.
Waste Pickup
Trash Pickup
1 2 3 4 5 6 7
Wednesday Crafters Morning Stretch
Clubhouse Noon - 2:00 p.m. 9:30 a.m.- 10:15 a.m.
Herald
Committee Committee
Comm. 6 p.m. 5 p.m. Court Liaison
Comm. 7 p.m.