SABA MIDDLE EASTERN RESTAURANT

HR Admin Training & Revamp Action Plan 2013

Prepared by : Syafiq Abdullah –HR Admin Dept : HR SABA Middle Eastern Restaurant
Ops Director : Mr Abdulrhman Quarter : 1st, 2nd& 3rdQuarter (Feb– Aug13)

Perspective :  To develop a more organized and effective HR Admin Job Function

Objective : To achieve the objectives below in a 6 months time-frame:
1. To have a complete Filing System in the HR Department
2. To develop a complete Folders & Files System in the computer
3. To prepare Standard Letters of Comunication for HR related matters
4. To re-organize and clean the computer of unwanted information
5. To develop or adjust current SOPs relating to HR matters
6. To develop SOPs on how to input information forthe following:
* Finger Tec Attendance Software (Weekly Attendance update)
* UBS Payroll Software (Monthly Payroll assistance)
7. To develop SOP on Maybank Bank Account salary input.
8. To develop SOPs on Yearly Income Tax Filing.
9. To have a proper and complete Inventory System for Staff Uniforms & Acessories

Action Steps By Whom By When How Measured Status

To discuss with Mr Albaity on requirement Syafiq/ 20th Feb 13 (Wed) Discussion Done
and importance of purchasing a Filing Mr
Cabinet for individual staff filing. Albaity

To obtain Mr Abdulrhman’s approval on Mr 22nd Feb 13 (Fri) Meeting Done

purchase of Filing Cabinet Albaity

To obtain quotations for filing cabinet Syafiq 26thFeb 13 (Tue) Quotations Done
 Action Steps By Whom By When How Measured Status
To finalise purchase of filing cabinet Syafiq/ 4th Mar 13 (Mon) Meeting Done
Mr
Albaity

To purchase filing cabinet for Individual Syafiq 5th Mar 13 (Tue) Order through Done
Staff Filing Email.

To sign in-coming Agent Agreements upon Mr 4th Mar 13 (Mon) Observation by Ongoing
ensuring that the terms and conditions are Albaity Mr Albaity
acceptable by SJ AL QODWAH SDN
BHD./SABA Middle Eastern Restaurant
Group. To make all the necessary payment
arrangements. Return 1 copy and file 1
copy.

To prepare SABA Contracts for the Syafiq/ 5th Mar 13 (Tue) SABA Ongoing
relevant out -sourced staff and get Mr Mr till Contracts
Albaity to review and sign it. Albeity 13th Mar 13 (Wed)
(7 working days)

To receive the delivery of filing cabinet Syafiq 8th Mar 13 (Fri) Delivery Done
Invoice

To organize the filing system: Syafiq 8th Mar 13 (Fri) UBS Staff List/ Ongoing
* to generate current staff list in company till Completion of (Completed
from UBS software - Done 18th Mar 13 (Mon) Filing 90%)
* to label all pockets in filing cabinet with (7 working days)
individual Staff IDs - Done
* to create Personal Files for each staff
- Done
* to segregate all resigned staff files in a
separate hard cover file in put in store
- Done
* to label each filing cabinet drawer with
Staff ID number range for ease of finding
staff files - Done
* To make a Document’s Inventory List
for each staff file so we will know what
is missing – Ongoing
 Action Steps By Whom By When How Measured Status
To propose stock requisition to Mr Albaity Syafiq/ 11th Mar 13 (Tue) Stock Done
for: Mr Requisition
* staff uniform order quantity and design Albaity/ Form
* name tags & tape Yazmin

To make an inventory of Name Tags & Syafiq 13thMar 13 (Wed) Monthly Done
Name Tag tape stock. Uniform &
Inventory List

To develop list of staff names who do not Syafiq 14th Mar 13 (Thu) Staff List Done
have official working documents with our
company:
* Local Staff
* Foreign Staff
(outstanding Agreements from
outsourced Agents)

To prepare outstanding Letter of Syafiq/ 15th Mar 13 (Fri) Letter of Done

Appointments for all local staff with Mr Mr till Appointments
Albaity’s advice. Albaity 19th Mar 13 (Tue)
(3 working days)

To have Mr Albaity to counter check all Syafiq/ 20th Mar 13 (Wed) Observation Done
prepared Contracts for local staff. Albaity

To call all foreign staff outsourcing Agents Syafiq 20th Mar 13 (Wed) Observation/ Done
and confirm if they are willing to do an till Agreements
Agreement with SABA to have their people 22nd Mar 13 (Fri)
work with us. (3 working days)

To carry-out Staff Uniform Audit for all 20th Mar 13 (Wed) Staff Uniform Ongoing
SABA staff. till Audit Forms
25th Mar 13 (Mon)
(4 working days)

To do a new Uniform Inventory for Syafiq 25th Mar 13 (Mon) Uniform Done
March. Inventory
 Action Steps By Whom By When How Measured Status
To prepare a folder with all the necessary Syafiq/ 26th Mar 13 (Tue) Agent Done
documents that are required by outsourcing Mr document folder
Agents so that we are always ready to go. Albaity

To prepare document sets for relevant staff Syafiq 26th Mar 13 (Tue) Document Sets Done
to pass it to their Agents. To obtain & Observation
documents from Agents within 7 working byMr Albaity
days of submission.

To pass Agreements from Agents to Mr Syafiq/ 27th Mar 13 (Wed) Meetings & Ongoing
Albeity to check if their terms are Mr till Agreements
appealing to SABA requirements and all Albaity 4th April 13 (Thu)
the neccesary details are in the document. (7 working days)

To prepare outstanding Contracts for Syafiq/ 3rd April 13 (Wed) Contracts Ongoing
Foreign Staff with Mr Albeity’s advice. Mr till
Albaity 5th April 13 (Fri)
(3 working days)

To make a list of staff names that has not Syafiq/ 8th April 13 (Mon) Name List & Done
opened a MayBank Account. Prepare Mr till Bank Letters
letters for them to open bank accounts. Albaity 9th April 13 (Tue)
(2 working days)

To make an inventory of the current Admin Syafiq/ 10th April13 (Wed) Inventory List Done
Forms & Standard Letters that we have. Mr till Of Forms &
Albaity 16th April 13 (Tue) Letters.
(5 working days)

To create, adjust current Admin Forms & Syafiq/ 17th April 13 Adjusted Done
HR Letters and develop what is not there. Mr (Wed) Admin Forms &
At the same time to insert the new Albaity till HR
company logo. 25th April13 (Thu) Letters/
(7 working days) Observation
Creation of Folders in computer for all Syafiq/ 29thApril 13 (Mon) New Folders/ Done
HR matters till Observation
1stMay 13 (Wed)
(3 working days)

Cleaning-up of computer desktop and Syafiq/ 3rd May 13(Fri) Observation by Done
current folders Mr till Mr Albaity
Albaity 7th May 13 (Tue)
(3 working days)
 Action Steps By Whom By When How Measured Status
Hard cover files labeling, creating Syafiq 8th May 13 (Wed) Observation by Ongoing
segregating cards and segregation cards till Mr Albaity
labeling. 10thMay 13 (Fri)
(3 working days)

To get a quote for general storage area Syafiq/ 13th May 13 (Mon) Quotation Ongoing
Yazmin/
Mr
Albaity

Organizing general store on the following: Syafiq 14th May 13 (Tue) Observation by Ongoing
till Mr Albaity
* Staff uniforms and accessories - Done 15th May 13 Wed
* Old hard cover files organizing (2 working days)

To update the following: Syafiq/ 16th May 13 (Thu) Staff Personal Done
* Staff Personal Info Mr till Info Sheet in
* Passport & Visa Tracking Albaity 20th May 13 (Mon) Computer./
* Staff Typhoid Vaccination Tracking (3 working days) Observation by
* Staff Food Handling Cert Tracking Dr Albaity

To develop a Contact List of Contractors, Syafiq/ 24thMay 13 (Fri) Contact List Done
Suppliers & Managers for HR Admin Mr
Albaity

To develop SOPs for HR matters: Syafiq/ 27thMay 13 (Mon) SOPs

Mr till
* Finger Tec Form Albaity 30th May 13 (Thu)
* Leave Application (4 working days)
* Medical Form

To develop Job Descriptions for Restaurant Syafiq/ 31st May 13 (Fri) Job
Staff Mr till Descriptions
Albaity 10th June 13 (Mon)
(7 working days)

To develop Appraisal Forms for all Syafiq/ 11th June 13 (Mon) Job Appraisals
Restaurant (Floor) staff levels Mr till
Albaity 18th June 13 (Tue)
(7 working days)
 Action Steps By Whom By When How Measured Status
To learn about Finger Tec Attendance Syafiq/ 19th June 13 (Wed) Observation by
Software& Develop SOPs as we go along Mr till Mr Albaity
for future use and reference by current and Albaity 18th July 13 (Thu)
future HR Admin. (22 working days)
5 sessions of actual
practice/1session
on every Thursday
of the week.

To learn about UBS Payroll Software& Syafiq/ 22nd July 13 Observation by

Develop SOPs as we go along for future Mr (Mon ) Mr Albaity
use and reference by current and future HR Albaity till
Admin 22nd Aug 13 (Thu)
(24 working days)

5 sessions of actual
practice/1 session
on every Thursday
of the week.

To learn about online Maybank Account Syafiq/ Every Month Feedback from Ongoing
monthly salaries input Yazmin Yazmin

To learn about going to Maybank Syafiq/ Every Month Feedback from Ongoing
Setiawangsa and delivery of Monthly Yazmin Yazmin
Salary UBS Thumb drive

To develop a Daily, Weekly, Monthly & Syafiq/ As we go along To-Do-Task Ongoing

Yearly – Important HR Tasks To-Do-List Mr learning new major List
with Day & Datelines so every important ALbaity tasks. /Mr Albeity
task is achieved in an organized and timely
basis.

Note: The progress of this Action Plan will be update at the end of every month.