Unit 2 I Word Processing

2. Now, type the second line, as shown below:

Input, output and storage devices.

3. Highlight the first text.

4. On the Home tab, click the Format Painter.

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 Unit 2 I Word Processing

5. Click on the second text.

Note: The formatting is automatically applied to the 2nd line.

2.6 Insert page colour and watermark

2.6.1 Insert page colour

A page can be made more attractive by adding a colour to it.

Open the “Input devices” document.

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Unit 2 I Word Processing

Step 1: Click on Design tab.

Step 2: Select Page Color.

Step 3: Select a colour.

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 Unit 2 I Word Processing

Word Task 5: Insert a page colour

1. Open the MONTHS document.

2. Change the page color to “Light Blue”.

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Unit 2 I Word Processing

2.6.2 Insert Watermark

Watermark is a pale text that appears behind the content of a document.

Open the “Input devices” document.

Step 1: Click on the Design tab.

Step 2: Select Watermark.

Step 3: Choose a watermark option.

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 Unit 2 I Word Processing

Note: The watermark has been added.

Word Task 6: Insert a watermark

1. Open the MONTHS document.

2. Add the watermark “CONFIDENTIAL 2”

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Unit 2 I Word Processing

2.7 Work with Master and Subdocuments

A master document is a Word document that contains links to other documents, for example,
a whole book.

Subdocuments are the individual Word documents, for example, the chapters in the book.

The subdocuments are created as separate Word documents.

subdocuments

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 Unit 2 I Word Processing

A new document is saved as “Main Document”. This is the master document.

We can add the subdocuments to the master document. Then, the master document appears
to contain all the information found in the subdocuments.

subdocuments

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Unit 2 I Word Processing

The links to each subdocument can also be found in the Master Document.

Links to subdocuments

Quick Test

Tick (√) True or False next to each of these statements.

TRUE FALSE

a) The subdocument contains links to master documents.

A master document can combine many subdocuments

b)
together.

c) Each subdocument is a separate Word document.

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END OF UNIT QUESTIONS

1. Match the following icons with its appropriate statements.

An example has been done for you.

Puts a border around a picture

Adds a Picture Effect

Removes unwanted parts of a picture

2. Match the following icons with its appropriate statements.

Adds a pale text behind the content of a document

Puts a border around a page

Copies the formatting of a text to another

Adds a colour to a page

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 END OF UNIT QUESTIONS

3. Refer to the Word document below and answer the questions that follow.

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END OF UNIT QUESTIONS

4. Circle the correct answer.

a) To copy the formatting of the word “Internet” labelled A to the words “Search Engine”
labelled D, which icon should be used?

A. B.

C. D.

b) Which feature of Word should be used to position the paragraph labelled B as it is in

the document?

A. Watermark B. Ruler
C. Format Painter D. Page Color

c) A border has been added to the picture labelled C. Which icon was used?

A. B.

C. D.

d) How do we call the pale word “CONFIDENTIAL” labelled E?

A. Watermark B. Font

C. Page Color D. Page Borders

e) To insert the picture labelled C, which icon was chosen?

A. B.

C. D.

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 END OF UNIT QUESTIONS

5. Circle the correct answer.

i) .............. an image is possible by selecting the image and dragging its border inwards or
outwards.

A. Deleting. C. Resizing

B. Inserting. D. Coloring

ii) Ally wants to insert a picture in his word document. Which of the following is the
correct steps?

A. Picture-Insert tab-Select C. File tab- Insert tab-Picture

B. Insert tab-Picture-Select D. Insert tab-File tab-Picture

iii) Unwanted parts of a picture can be removed by using the ............. option.

A. Crop. C. Delete

B. Resize. D. Insert

6. State whether each of the statement below is True or False by putting a tick in the

appropriate column

True False

Page border gives a coloured background to a document

Text can be positioned in a document using tab only

A user can access subdocuments from links in master documents

The right margin can be made to become smaller using the ruler line

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 Unit 2 I Word Processing

Additional Notes

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Unit 2 I Word Processing

Additional Notes

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 3
Unit 3 I Spreadsheet

Unit
Spreadsheet
Learning Objectives
By the end of Unit 3, learners should be able to:

• Perform calculations with a spreadsheet using formulas

• Use functions (Sum/Average/Min/Max/Count) to perform calculations
• Apply sorting and filtering

3.1 Spreadsheet

What is a spreadsheet?

A spreadsheet is a computer program that displays a grid into which we can enter text,
numbers or formulae.

The spreadsheet grid is made up of rows and columns.

Observe the Microsoft Excel spreadsheet window.

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Unit 3 I Spreadsheet

Cell address

Every cell in a spreadsheet has an address given by its column letter followed by its row
number.

When you open a blank Excel spreadsheet, it is known as a workbook. Each spreadsheet in a
workbook is called a worksheet.

3.2 Performing simple calculations using formulas

A formula in a spreadsheet allows you to do calculations.

Mathematical operators used:

Operation Sign

Add +

Subtract -

Multiply *

Divide /

All the formulas in a spreadsheet start with an equal to (=) sign.

Using a formula to add 2 numbers

Open Ms Excel

ACTIVITY 1 ACTIVITY 2

Type the following: Type the following:

Write down your answer here: ………………. Write down your answer here: ……………….

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 Unit 3 I Spreadsheet

Observe the answers for Activity 1 and Activity 2. Choose the correct
answer by putting a tick (√) in the box.

The answers in Activity 1 and Activity 2 are the same

The answers in Activity 1 and Activity 2 are not the same

ACTIVITY 3

In this activity, we are going to add the following numbers: 5, 6, 10, 7, 8, 9, 12 and 25
1 Open MS Excel.
2 Type the following:

Write your answer here :…………………………..

What can you observe about the formula

when the numbers are increasing?

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Unit 3 I Spreadsheet

3.3 Adding numbers using SUM function

When you have many numbers to add, the formula becomes quite long. Another way to add
numbers is to use the SUM function.

Function Name Example of Formula

SUM = SUM (A1:A8)

ACTIVITY 4: USING THE SUM FUNCTION

1. Open MS Excel.
2. Type the following:

Write your answer here :…………………………..

Spreadsheet Task 1: Calculating the sum of 4 marks

Step 1: Open Ms Excel.

Step 2: Type down the following data in Sheet 1.

In cell B6, write a formula using the SUM function to calculate the total marks in all 4 subjects.

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 Unit 3 I Spreadsheet

3.4 Using the Average function

A Spreadsheet allows you to calculate the average of a group of numbers.

Function Name Example of Formula

Average = Average (B2:B6)

ACTIVITY 5: USING THE AVERAGE FUNCTION

1. Open Ms Excel.
2. Type the following:

Write your answer here :…………………………..

3.5 Using the Count function

If you want to count the number of marks entered, the Count function can be used.

Function Name Example of Formula

Count = Count (B2:B5)

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Unit 3 I Spreadsheet

ACTIVITY 6: USING THE AVERAGE FUNCTION

1. Open Ms Excel.
2. Type the following:

Write your answer here :…………………………..

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 Unit 3 I Spreadsheet

3.6 Using the MAX and MIN function

If we want to know the highest mark obtained, we use the function MAX.
To know the smallest mark obtained, we use the function MIN.

Function Name Example of Formula

MAX = MAX(B2:B5)

MIN = MIN(B2:B5)

ACTIVITY 7: USING THE MAX AND MIN FUNCTION

1. Open Ms Excel
2. Type the following:

Highest Mark

Write down your answers here:

Highest Mark: ………………….

Smallest Mark: …………………

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Unit 3 I Spreadsheet

3.7 Sorting data in MS Excel

Sorting means to re-arrange data into a specific order.

Below is a list of names:

Simmy Ali Kravish Zoe Cloe Malik

Spreadsheet Task 2: Sorting data in alphabetical order

In the space provided below re-arrange the list of names in alphabetical order (A-Z). The first
one has been done for you.

Ali

ACTIVITY 8: SORTING DATA (A-Z) USING MS EXCEL

1. Open Microsoft Excel.

2. Type the following data in sheet1 and select the names:

3. Click on Sorting and filtering icon.

4. Click on Sort A-Z.

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 Unit 3 I Spreadsheet

5. The names will now appear as shown:

Spreadsheet Task 3: Sorting a list of names in order of Z-A

Type the following names in MS Excel and sort then in the order Z-A.

3.8 Apply filtering on a list

Filtering means to view specific rows from a table by hiding unwanted ones.
Below is a table with data about the name and address of students.

Surname Name Address1 Address2

Hossen Ali Farquar Street Port-Louis

Louis Christopher Jermingham Street Curepipe

Swahoo Sneha La Paix Street Port-louis

Botte Roland Remy Ollier Street Port-Louis

Kohli Rajesh Avenue Peruche Beau-Bassin

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Unit 3 I Spreadsheet

If we want to have a table with students who live in Port-Louis only, we will hide students
Louis Christopher and Kohli Rajesh. The table will appear as follows:

Surname Name Address1 Address2

Hossen Ali Farquar Street Port-Louis

Swahoo Sneha La Paix Street Port-louis

Botte Roland Remy Ollier Street Port-Louis

ACTIVITY 9: APPLYING FILTERING IN MS EXCEL

1. Type the following names in MS Excel.

2. Click on Sort and Filter Icon.

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 Unit 3 I Spreadsheet

3. Select Column D.

4. Click on Sort & Filter.

Choose Filter option.

Click here

5. A drop down arrow will appear at the top of column D.

Drop down arrow

6. Click on the drop down arrow and uncheck all boxes.

Click here to uncheck

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Unit 3 I Spreadsheet

7. Check the box near to Port-Louis.

Click here to check Port-Louis

8. Your worksheet should appear like this:

Spreadsheet Task 4: Apply filter to a student table

The table below shows students who have passed or failed their examination. Copy the table
below in MS Excel and carry out the activities.

Apply filter to the above student table:

(a) to show only students who have passed their examination.
(b) to show only students who have failed their examination.
(c) to show only students who are female.
(d) to show only students who are male.

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 END OF UNIT QUESTIONS

1. Multiple choice questions. Encircle the correct answer.

i) A Spreadsheet is a ……………………….

A. Hardware C. Program

B. Software D. Formula

ii) An example of a cell address in spreadsheet is……….

A. 3B C. BB

B. 33 D. B3

iii) Spreadsheet formulas always start with the…….. sign.

A. = C. /

B. + D. *

iv) The smallest value in a series of data can be found using the function……....

A. COUNT( ) C. MIN( )

B. SUM( ) D. MAX( )

2. Mr Kathy, a farmer, stores data about his monthly farm expenses in a

spreadsheet table as shown below.

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END OF UNIT QUESTIONS

a) State the address of the cell containing the word “April”

………………………………………….

b) The formula to calculate Total in cell G5 is …………………………….…………..

c) State the function to be used in H3 to calculate Average

………………………………………………………….

d) Sort February expenses in descending order and place the sorted values in the table

below

February

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 Unit 3 I Spreadsheet

Additional Notes

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Unit 3 I Spreadsheet

Additional Notes

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