TMA – DATA ENTRY OPERATIONS

CLASS – 10TH

Question1. (a) Differentiate between system software and application software.

Answer: System software is meant to administer the system resources. It also serves as a kind
of platform for running the application software. On the other hand, application software is
meant to enable the user to carry out some specific set of tasks or functions. System
software is meant to manage the system resources.

Question2. (a) Write the shortcut keys of the following.

Find, Format Painter, Subscript, Change case

Answer: Ctrl +F (find)

Ctrl +Shift +C (format painter)
CTRL + = (for writing subscript)
SHIFT + F3 (it is used to change the case)

Question3. (a) What are the main features of MS Excel?

Answer: FEATURES OF MS EXCEL 2007:

◆MS Excel provides the feature of spreadsheet through which the user can enter data very
easily as each sheet us formatted into rows and columns.

◆MS Excel provides the feature of representing information graphically in the form of charts.

◆The excellent feature of MS Excel is "SORTING DATA". The physical rearrangement of data in
ascending or descending order is called sorting.

◆Cell reference is also an important feature of MS Excel because a cell reference identifies the
location of a cell or a group of cells in the spreadsheet. Cell reference is generally of three types
-
[1] RELATIVE REFERENCE
[2] ABSOLUTE REFERENCE
[3] MIXED REFERENCE
◆Filtering data.

◆You can import data in MS Excel 2007. So, importing data in MS Excel is also its feature.

Question4. (b) Define chart. Name the different types of charts. Explain any three types of
charts.
Answer: Charts are pictorial representation of worksheet data.

The different types of charts were

1 Pie
2 Column
3 Bar
4 Area
5 Surface
6 Line

Three types of charts were:

1 Pie-A type of graph in which a circle is divided into sectors that each represent a proportion of
the whole.

2 Column-A column chart is a graphic representation of data. Column charts display vertical
bars going across the chart horizontally with the values axis being displayed on the left side of
the chart.

3 Bar-A diagram in which the numerical values of variables are represented by the height or
length of lines or rectangles of equal width.

Question5. Write short notes on smart art graphics. Write different steps to create a smart
art.
Answer: In some Microsoft Office 2007 and later applications, a SmartArt graphic can be
created and added to document. SmartArt is a way to turn ordinary text into something more
visually appealing. It helps draw attention to important information or make information easier
to interpret and understand. SmartArt can create an organizational chart, a decision tree, a
pyramid or matrix structure, illustrate steps in a process, or display events in a timeline.

Insert a SmartArt graphic and add text to it

1. On the Insert tab, select SmartArt.
2. On the dropdown menu, select the layout that you want. The graphic is inserted on your slide.
...
3. To enter text, click next to a bullet in the Text editor, and then type your text, or paste text that
you've copied from elsewhere.

Question6. (a) "XYZ School" is organising an "Annual Meet" in the second week of July 2020.
The principal of the school wants to send invitation cards to all the parents to attend the
meet. He wanted to add the school logo and water mark of the school building.
(i) Suggest a suitable way to add the images using Word software.
(ii) Use Mail Merge feature and write down the steps for the same. Also mention the
types of documents required in mail merge.
(iii) Create four envelopes by merging an address list.

Answer:
(i) To insert a picture from a file:
a) Place your insertion point where you want the image to appear.
b) Select the Insert tab.
c) Click the Picture command in the Illustrations group. The Insert Picture dialog box
appears. ...
d) Select the desired image file, then click Insert to add it to your document. Selecting
an image file.

(ii) How to Use Mail Merge in Microsoft Word

a) In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail
Merge group, click Start Mail Merge.
b) Click Step-by-Step Mail Merge Wizard.
c) Select your document type. ...
d) Select the starting document. ...
e) Select recipients. ...
f) Write the letter and add custom fields.

A mail merge is used to create form letters, mailing labels, envelopes, directories, and mass e-
mail message and fax distributions. There are three documents that are involved in the mail
merge process: the main document, the data source, and the merged document.
(iii) Go to Mailings > Start Mail Merge > Envelopes. In the Envelope dialog box, under
Return Address, choose an option. In the Envelope dialog box, under Printing
Options, choose Page Setup. In the Page Setup dialog box, in the Paper Size list,
choose the option that matches the size of your envelope.