How To Copy Updates From One Project To Another

Planning Engineer FZE Project Management & Planning Services and Training
‫بالنينغ إنجينير م م ح‬ ‫خدمات وتدريب إدارة المشروعات والتخطيط‬
How to Copy Updates from one Project to another
You need to open the project with updates.
Export the activity updates in Excel.
Business Centre, Sharjah

+971 563 444 875
Publishing City Free Zone, Sharjah,
info@PlanningEngineer.Net https://planningengineer.net/
Page 1 of 14
Choose “Activities” and Click on “Next”.
Check on “Modify” options then “Next”.

+971 563 444 875
Page 2 of 14
Make sure that these columns are the selected options then “OK”.
Choose the file location and click on “Next”.

+971 563 444 875
Page 3 of 14
Click on “Finish” to export the spreadsheet file.
Do the same for the other project without the updates to Vlookup for updates.
Open the two Excel sheets to copy the updates.

+971 563 444 875
Page 4 of 14
Start to Vlookup at the baseline sheet with the “Activity Status”.

=VLOOKUP(Activity ID , choose the Lookup Array from the other sheet , 2 , FALSE)
Then, drag the equation to the whole column.
Vlookup for the “Actual Start” at the baseline sheet.

=VLOOKUP(Activity ID, choose the Lookup Array from the other sheet , 4 , FALSE)
Vlookup for the “Actual Finish” at the baseline sheet.

=VLOOKUP(Activity ID, choose the Lookup Array from the other sheet , 5, FALSE)

+971 563 444 875
Page 5 of 14
Vlookup for the “Activity % complete” at the baseline sheet.

=VLOOKUP(Activity ID, choose the Lookup Array from the other sheet , 6, FALSE)
Then, make a filter to delete all the activities with 0 % Complete.

+971 563 444 875
Page 6 of 14
Delete all the rows with 0 % Complete.
You will find the updated activities only.

+971 563 444 875
Page 7 of 14
Copy the whole sheet and paste it as a “Values” to remove all the equations and Formulas.

+971 563 444 875
Page 8 of 14
The last step in Excel is to convert “Text to Column” from “Data” then “Next”.
Choose “Comma” in “Delimiters” and “Text qualifier” then click on “Next”.

+971 563 444 875
Page 9 of 14
Choose “Text” and “Finish”.
The Excel sheet is ready to be imported to Primavera.

+971 563 444 875
Page 10 of 14
Open the Primavera baseline schedule to import the updated activities.

Choose “spreadsheet – ( XLSX)” and “Next”.
Choose the file and click on “Next”.

+971 563 444 875
Page 11 of 14
Check on “Activities” and click on “Next”.
Choose the project to import the sheet and “Next”.

+971 563 444 875
Page 12 of 14
“Finish” is the last step to import the updates.
The updated activities in Primavera P6.
You may be interested in articles like this:

1. How to copy activity codes from one project to another
2. How to Save Layout in Primavera P6
3. How to Filter Delayed Activities in Primavera

+971 563 444 875
Page 13 of 14
Full Article Link: https://planningengineer.net/how-to-copy-progress-updates-from-one-

project-to-another/
---------------
Useful links:
Join our email Newsletter, we send useful free content regularly:
https://planningengineer.net/newsletter/
Our Services https://planningengineer.net/our-services/
Our Courses: https://planningengineer.net/lp-courses/
Free Arabic Basic Course Playlist:
https://youtube.com/playlist?list=PL7qHhNmknL6F5IOHAsNnPVMt1X-fvYe3J
---------------
Keep in Touch:
WhatsApp: +201277767728
Email: Info@PlanningEngineer.Net
English YouTube Channel: https://www.youtube.com/c/PlanningengineerNet/videos
Arabic YouTube Channel: https://www.youtube.com/@planningengineer3906
Linked in: https://www.linkedin.com/company/planning-engineer-est/
Facebook Page: https://www.facebook.com/PlanningEngineerDotNet
Facebook Group: https://www.facebook.com/groups/1138400132963230
Twitter: https://twitter.com/PlanningEEst
Instagram: https://www.instagram.com/planningengineerest/
TikTok: https://www.tiktok.com/@planningengineerest
---------------

+971 563 444 875
Page 14 of 14

How To Copy Updates From One Project To Another

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

How To Copy Updates From One Project To Another

Uploaded by

Copyright:

Available Formats

Planning Engineer FZE Project Management & Planning Services and Training

‫بالنينغ إنجينير م م ح‬ ‫خدمات وتدريب إدارة المشروعات والتخطيط‬

How to Copy Updates from one Project to another

You need to open the project with updates.

Export the activity updates in Excel.

Business Centre, Sharjah

Choose “Activities” and Click on “Next”.

Check on “Modify” options then “Next”.

Business Centre, Sharjah

Choose the file location and click on “Next”.

Business Centre, Sharjah

Click on “Finish” to export the spreadsheet file.

Business Centre, Sharjah

Start to Vlookup at the baseline sheet with the “Activity Status”.

Vlookup for the “Actual Start” at the baseline sheet.

Vlookup for the “Actual Finish” at the baseline sheet.

Business Centre, Sharjah

Vlookup for the “Activity % complete” at the baseline sheet.

Then, make a filter to delete all the activities with 0 % Complete.

Business Centre, Sharjah

Delete all the rows with 0 % Complete.

You will find the updated activities only.

Business Centre, Sharjah

Business Centre, Sharjah

Choose “Comma” in “Delimiters” and “Text qualifier” then click on “Next”.

Business Centre, Sharjah

Choose “Text” and “Finish”.

The Excel sheet is ready to be imported to Primavera.

Business Centre, Sharjah

Open the Primavera baseline schedule to import the updated activities.

Choose the file and click on “Next”.

Business Centre, Sharjah

Check on “Activities” and click on “Next”.

Choose the project to import the sheet and “Next”.

Business Centre, Sharjah

“Finish” is the last step to import the updates.

The updated activities in Primavera P6.

You may be interested in articles like this:

Business Centre, Sharjah

Full Article Link: https://planningengineer.net/how-to-copy-progress-updates-from-one-

Business Centre, Sharjah

You might also like