OFFICE OF THE STATE SPORTS COUNCIL

MEGHALAYA ::: SHILLONG.

NO.SSCM/CE/TB-145/2021-22/301 Dated, Shillong the 1st November, 2023.

From : Shri. Bibatdor M Syiem

Chief Engineer,
State Sports Council Meghalaya,
Shillong.

To : Shri S. N. Reddy,
Shah Technical Consultants Private Ltd..

Subject: Meeting Notice for Integrated Hospitality and Sports Complex (EPC Contract)

Sir,
With reference to the above, as a crucial step in the execution of this project, the
undersigned is convening a meeting to discuss the execution of works under the EPC Contract.

The details of the meeting are as follows: -

Date : 3rd November, 2023

Time : 11:00 AM – 1:00 PM
Location: M.I.D.F.C Office

Agenda:
1. Overview of the EPC Contract
2. Project Timeline and Milestones
3. Roles and Responsibilities
4. Quality Assurance and Control
5. Health and Safety Guidelines
6. Communication Protocols
7. Open Discussion and Q&A

Please come prepared to provide insights and guidance on the project's execution
process. A thorough and clinical approach to the execution of this project is invaluable to ensure the
successful realization and timely of the completion of this iconic project.

If you have any specific topics or concerns, you'd like to address during the meeting,
please feel free to share them with us in advance or at the meeting itself.

Looking forward to a productive meeting.

Yours Faithfully,

(Shri. Bibatdor M Syiem)

Chief Engineer,
State Sports Council Meghalaya,
Shillong.
NO.SSCM/CE/TB-145/2021-22/301 (A) Dated, Shillong the 1st November, 2023.

Copy to :-
1. The Project Director, MEIDP, for favour of kind information.
2. The Addl. Project Director, MEIDP, for favour of kind information.
3. Shri. Beda Thongni, Project Manager, MEIDP for favour of kind information with a request
to kindly join the meeting either physically or through an online mode (link will be shared).
4. The Team Leader, PMCBC for information with a request to kindly physically attend the
meeting.
5. M/S Collage Design, Sports Consultants of SSCM for information with a request to kindly
physically attend the meeting.
6. Badri Rai & Company, Contractor for information with a request to kindly physically attend
the meeting.
7. Shri L. Syngkon, MIDFC for information and to prepare the conference room at MIDFC for
this meeting.

(Shri. Bibatdor M Syiem)

Chief Engineer,
State Sports Council Meghalaya,
Shillong.