Case Study: JPIA Testimonial and Gala Night

Project Brief: JPIA Testimonial and Gala Night

Project Objective: To organize an inspiring JPIA Testimonial and Gala Night that celebrates
achievements, pays tribute to mentors, and raises funds for future JPIA initiatives.

Project Description: Welcome to a remarkable endeavor—the JPIA Testimonial and Gala

Night! Our mission is to create a memorable evening that not only honors the accomplishments
of JPIA members but also pays tribute to mentors who have guided us along the way.
Additionally, we aim to raise funds for upcoming JPIA projects. As event organizers, we
embrace the challenge of turning this vision into reality. This case study will guide you through
the journey, introducing tasks, timelines, and dependencies crucial for the success of the
Testimonial and Gala Night.

Meet Our Gala Night Dream Team:

Emily Santos: Project Manager Extraordinaire

Alex Reyes: Financial Wizard
Mia Gonzales: Venue Maestro
Ethan Cruz: Marketing Marvel
Olivia Lim: Logistics Pro
Aiden Fernandez: Design Dynamo
Ava Villanueva: Volunteer Coordinator Extraordinaire
Noah dela Cruz: Fundraising Captain
Lily Mendoza: Guest Speaker Wrangler
Liam Santos: Catering Connoisseur
Sophia Reyes: Decorations Maestro
William Santos: Entertainment Virtuoso
Harper Sison: Ticket Sales Guru
Zoe Cruz: Event Day Commander
Benjamin Castro: Evaluation Expert

The Testimonial and Gala Night's Tasks, Time Estimates, and Dependencies:

Our Testimonial and Gala Night project includes 15 pivotal tasks, each contributing to the overall
success of the event. Here's an overview of the tasks, along with their estimated timeframes
and dependencies:

Task Analysis: JPIA Testimonial and Gala Night

Defining Event Objectives: This initial task involves setting clear objectives for the Testimonial
and Gala Night. It's the cornerstone upon which the entire project rests. Fortunately, it doesn't
depend on any other task, offering flexibility in getting started. Our time estimates for this task
range from 2 days (optimistic) to 4 days (pessimistic).

Developing Event Budget: Task 2 revolves around creating the event budget, a critical step.
This task depends on the completion of Task 1, ensuring that our budget aligns with our
objectives. Time estimates here range from 2 days (optimistic) to 5 days (pessimistic).

Securing Event Venue: Task 3, securing the event venue, is one of the most pivotal tasks. It
also relies on Task 1 for clear objectives. Time estimates for this task vary widely, from 10 days
(optimistic) to 20 days (pessimistic).

Creating Event Marketing Plan: Task 4 involves crafting the marketing plan for our Testimonial
and Gala Night. This task doesn't have dependencies and spans from 5 days (optimistic) to 10
days (pessimistic).

Planning Event Logistics: Task 5 is a multifaceted undertaking, involving intricate logistics

planning for the event. It depends on the completion of Tasks 1, 2, and 3, ensuring that logistics
align with our objectives, budget, and venue. Time estimates for this task range from 8 days
(optimistic) to 12 days (pessimistic).

Designing Event Materials: Task 6 focuses on designing the materials required for the event.
This creative task doesn't have dependencies and spans from 4 days (optimistic) to 8 days
(pessimistic).

Recruiting Event Volunteers: Task 7 centers on recruiting volunteers for various roles at the
event. It doesn't depend on other tasks and spans from 6 days (optimistic) to 12 days
(pessimistic).

Fundraising Campaign: Task 8, our fundraising campaign, relies on the clear objectives set in
Task 1. Our time estimates here range from 10 days (optimistic) to 20 days (pessimistic).

Booking Guest Speakers: Task 9 depends on the completion of Tasks 2 and 3, ensuring that
guest speakers align with our budget and venue. Time estimates vary from 7 days (optimistic) to
15 days (pessimistic).

Catering Arrangements: Task 10, catering arrangements, also depend on Tasks 2 and 3. Our
time estimates range from 8 days (optimistic) to 16 days (pessimistic).

Decorations Setup: Task 11 relies on the completion of Task 5, ensuring that our decorations
align with our logistical plan. Time estimates here range from 4 days (optimistic) to 7 days
(pessimistic).
Booking Entertainment: Task 12 depends on completing Task 6, ensuring that our
entertainment complements our event materials. Time estimates vary from 6 days (optimistic) to
12 days (pessimistic).

Ticket Sales: Task 13, ticket sales, relies on the success of our fundraising campaign (Task 8).
Time estimates range from 8 days (optimistic) to 14 days (pessimistic).

Event Day Execution: Task 14, the actual event day execution, depends on a web of tasks. It
requires the successful completion of Tasks 9, 11, and 12. Time estimates range from 1 day
(optimistic) to 3 days (pessimistic).

Event Evaluation: Finally, Task 15, event evaluation, depends on the successful execution of
Task 14, as it assesses the Testimonial and Gala Night's outcomes. Time estimates here range
from 3 days (optimistic) to 5 days (pessimistic).

Your Task is
1. Come up with a table, plotting the activities, its dependencies, optimistic and pessimistic
time as well as its most likely time.
2. Compute the time estimate
3. Compute the variance
4. Draw the PERT Diagram