Hoa Sen University

Professional executive secretary

Graduated with Good, GPA 72.95

WORK EXPERIENCE
Elite Tools Co., Ltd
*Translator – Assistant Manager
1. Key in Kingdee Procurement system when company import the goods from China and
oversea.
2. Arrange and save all of import-export files: Purchase Order, Invoice, Packing List,
Booking, VGM form, Customs Declaration, Certificate of origin, Bill, …
3. Follow the goods packing on container, make Export pictures files
4. Prepare ISO, CT-PAT, QMS… documents, equipment inspections for a factory Audit.
5. Contracts and other documents translation.
6. Find new suppliers, support factory QC to go to the subcontractor to check semi-
finished products.
7. Arrange goods transportation, check debt reconciliation at the end of the month and
make payment requests.

*Merchandise
•Making quotation to submit to Manager for approval then send it to customer.
•Receiving customers email and sending samples pictures to customers.
•Check the goods in warehouse and submit to Manager for approval then confirm with
customer via email.
• Receiving labels and cartons marks information from customer, then contact the supplier
to edit them as customer requirements. When got the completed design files, send it to
the customer for confirmation.
•After got customer approval, proceed to order the labels and cartons, according to each
customer Purchase order.
•Request import-export staff to get booking, sending booking to customers for
confirmation.
• Make production imformation form for staff to packing. (In the form must show the can
code as confirmed by the customer)
•Arrange workers to packing, Require workers allways to check the cancode and barcode
are correct or not?
•Checking Export documents (Bill + Packing list + Invoice + C/O + ISF,… ) of Import and
export staff sent, then send the documents to the customer for confirmation. Then
confirm back with Import and export staff.
•Send finished documents to customers requesting payment.
•Make commissions for customers. (if PO showed).
•At the end of the month, make debt comparison: quantity and unit price with the label
printing and box printing suppliers. Then send them to the accountant.
• At the end of the month, synthesize hard files by containner and save soft files.

*Translator - Secretary – Assistant manager

• Translate Vietnamese - Chinese - Chinese contracts, quotes, production processes,
administrative personnel documents, ..
•Follow up and report to the Director on the production progress of the workshop,
worker, machinery, equipment,... under construction (if any).
* Register for Alien profile
• Apply for entry letter for foreigner, apply for temporary residence visa for foreigner
investment, work permit for foreigner, driving license, alien settlement certificate, ..

Dapto . Garment Limited Comany

- Receive orders directly from abroad.
- Planning to distribute orders to the outsourcing company.
- Prepare production reports.
- Place raw materials.
- Contact Import and export staff to schedule shipment.
-Support QC to go factory to make Final inspection report.

Macau labor export

F&B 5-star resort restaurant.
Catering, taking orders from the menu at The Venetian resort restaurant.

Vinh Lap Hoa Ink Company

On-site Chinese translation.
Internal general accountant and treasurer.

WORK
-Participate in Marathon running activities to raise money for charity for poor students.

CERTIFICATE
Certificate of Professional Executive Secretary
Certificate of Chinese Foreign Language C
Certificate of English language proficiency B
Certificate of Informatics Word, Excel
REFERENCE PERSON
Ms. Nguyen - Human Resources Dou Sheng . Company
MORE INFORMATION
I need to find a job with a dynamic, sociable and friendly environment, working in a team,
actively solving all arising problems if any, actively learning new things, contributing to the
development of the Company.

CAREER GOALS
Apply the experience of working skills and understanding of the market to become an
effective assistant secretary for the Director, helping the Company to keep thorough
records, connect between colleagues and superiors. Consulting to expand customer
relationships.