Hoa Sen University

Professional executive secretary

Graduated with Good, GPA 72.95
WORK EXPERIENCE
Elite tools company limited
*Translator – Assistant Manager
1. Import the Kingdee Purchase System whenever there are domestic goods in stock
and goods imported from China and foreign countries.
2. Arrange and save all of import-export files: Purchase Order, Invoice, Packing List,
Booking, VGM form, Customs Declaration, Certificate of origin, Bill, …
3. Collect images, close the export container, make Export picture files.
4. Make ISO, CT-PAT,... documents, prepare for customers to inspect the factory,
and inspect the machinery and equipment.
5. Translate contracts and other documents.
6. Find new suppliers, support the factory's advertisement, go to the processing plant
to check semi finished products.
7. Arrange for the transportation of goods, compare debts, and make a payment
request.
*Merchandiser
● Make a price quotation to submit to the manager and send to customers.
● Receive orders from customers' emails and take pictures of samples to send
to customers.
● Check the goods in the warehouse and submit them to the manager for
approval, then confirm with the customer via email.
● Redesign labels and containers as required by the customer, then contact the
supplier to edit them according to the requirements of the customer. Once the
complete design file is obtained, then send the customer to get confirmation.
● After the customer confirms the container label, proceed to order the label and
container according to the purchasing order.
● Request import-export staff to get booking, sending booking to customers for
confirmation.
● Make an order for the staff to stick labels on products and import and export
them. (In the order, the can code must be shown as the customer has
confirmed.)
 ● Arrange workers to stick to labels, and require workers always to check the
cancode and barcode are correct or not?
● Checking Export documents (Bill + Packing list + Invoice + C/O + ISF,… ) of
Import and export staff sent, then send the documents to the customer for
confirmation. Then confirm back with Import and export staff.
● Send finished documents to customers requesting payment.
● Make commissions for customers. (if PO showed).
● At the end of the month, confirm the quantity and unit price with the label and
container printing company. Then send it to the accountant.
● At the end of the month, synthesize hard files by container and save soft files.
*Translator - Secretary – Assistant manager
● Translate Vietnamese-Chinese and Vietnamese-Chinese contracts, quotes,
production processes, and administrative personnel documents.
● Follow up and report to the Director on the production progress of the
workshop, workers, machinery, equipment, etc. under construction (if any).
*Register for Foreigner profile
● Apply for an approval letter on arrival, temporary residence visa, work permit,
driving license, alien settlement certificate for foreigners.
*Dapto . Garment Company Limited
- Receive orders directly from abroad.
- Planning to distribute orders to the processing company.
- Prepare production reports.
- Place input materials
- Contact Import and export staff to schedule shipment.
- Assist the quality control department in completing a final inspection report.
*Macau labor export
- F&B 5-star resort restaurant.
- Catering, taking orders from the menu at The Venetian resort restaurant.
*Vinh Lap Hoa Ink Company
- On-site Chinese translation.
- Internal general accountant and cashier.
*Work
- Participate in Marathon running activities to raise money for charity for poor
students.
*Certificate
- Certificate of Professional Executive Secretary
 - Certificate of Chinese Foreign Language C
- Certificate of English language proficiency B
- Certificate of Informatics Word, Excel
*Reference person
- Ms. Nguyen - Human Resources at Dou Sheng . Company
*More information
- I need to find a job in a dynamic environment where I can improve my
communication skills, teamwork, and time management. I also want to apply
my knowledge of English and computer fields to my work so that I can gain
valuable experience in advancing my career.
- I feel like a calm, quick-adapting person to my surroundings, not afraid of
difficulties and eager to solve the problem.
*Career goals
- Apply the experience of working skills and understanding of the market to
become an effective assistant secretary for the director, helping the company
to keep thorough records and build a close relationship with colleagues and
superiors, as well as consulting to expand customer relationships.
- Secure a position in a reputable organization to expand my learnings,
knowledge, and skills.
- Create a sustainable career as well as catch up on timely opportunities to fully
utilize my training and skills, while making a significant contribution to the
success of the company.