SULAIMAN SUHAIB

DOCUMENT CONTROLLER
+966-597466386 +966-
560556814
sulaimansuhaib8792@gmail.com

OBJECTIVE:
Seeking challenging and responsible position to work in an environment with
leads me to attain high proficiency in my profession and open opportunities for
growth, where I can find opportunities to make full use of my education and
experience.

I have been working in Saudi Arabia. I have gained diversify professional

experience in various work areas, such as Document Controller, Admin Assistant,
Maintenance Scheduler. I have a good background in computer knowledge.

EDUCATIONAL QUALIFICATIONS:
B.Com (Bachelor of Commerce) from MANGALORE UNIVERSITY, Mangalore,
India.
Diploma in E-Office Management

PROFFESIONAL EXPERIENCE:

Project : Haradh and Hawiyah Field Gas Compression Project.

Company : Sinopec Engineering Group
Designation : QC Document Controller
Duration : May 2021 - Present
Location : Haradh, Saudi Arabia.

PROFFESIONAL EXPERIENCE:

Project : Yanbu Distribution Project

Company : Ahmed-Y-AL-Yami
Designation : Document Controller
Duration : July 2020 – March 2021
Location : Yanbu, Saudi Arabia.
 PROFFESIONAL EXPERIENCE:

Project : JIGCC Project (SAUDI ARAMCO)

Company : Nasser S.Al. Hajri Corp, Saudi Arabia
Designation : Document Controller
Duration : January 2019 to May 2020
Location : Jubail, Saudi Arabia.

PROFFESIONAL EXPERIENCE:

Project : M.R.P.L Phase II Project

Company : GR Engineering Pvt Ltd, India
Designation : Project Document Controller
Duration : Oct 2016 to August 2018
Location : Mangalore, India.

DUTIES AND RESPONSIBILITIES:

➢ Daily collecting the welding & Piping inspection activity from Qc
Inspector to Prior to Prepare RFI & Updating in Our Internal PASS
System
➢ Preparing RFI and needful attachment as per Aramco Inspection Standard.
➢ Prepared RFI submitting to Our QC Inspector review & signature prior to
submit to Contractor QC.
➢ Updating All Inspection Item Details & RFI in PASS & IPCS (Contractor
System) System.
➢ All Piping & Welding RFI details Updating in Master RFI Log &
Reporting to QC Manager & QC Team and daily Inspection summary sent
to Contractor QC.
➢ After Completion Inspection will getting RFI Status & RFI Soft copy From
Contractor QC Document Controller & Uploading in Our QC Server.
➢ Exposure in Engineering design office, experience in leading a small group
of Document Controllers, managing Site Document Control team, in
addition to the execution of my own document control duties.
➢ Handling all the documents related to QA/QC department
➢ Arranging the drawing according to the new revision issued for
construction and updating the drawing index as per new revision issued.
➢ Test Pack & punch list work coordination with piping engineer and pining
QC.
➢ Arranging all documents in a proper manner during client audit.
➢ Coordinating with other departments.
➢ Controlling all the documents related to construction and QC department.
➢ Replacing the drawing from file if new revision issued and supersede the
drawings.
➢ Responsible of receiving and logging of various documents from vendors.
➢ Documentation review, routing, copying and filling.
➢ Registering the incoming and outgoing documents
➢ Actively involved in the quality activities of the department. ➢ Maintain
confidential file of the Executive office.
➢ Actively involved in the quality activities of the department.
➢ Successful report with management. Experience of working under pressure
➢ Organize and maintain corporate files.
➢ Verify the inspection documents, and certification documents etc monthly
wise
and there by checking the expiry dates and make sure all the documents are
renewed before expiry.
➢ Coordinating with manager for any kind of query in site and office related
work.
➢ Coordinating with all department mangers any key personnel related to
document work.
➢ Assist management team in the supervision of transportation personnel.
➢ Ensure all deliveries/pick-ups are done efficiently; specific customer
requests.
➢ Responsible for the effective and efficient document control of all
engineering documents, in accordance with the established procedures.
➢ Design and development of advanced project document control system for
the business.
➢ Daily routine activities of Document Control, including distribution of
documents, maintaining electronic folders and directories, tracking and retrieval
of documents and drawings.
➢ Register, log, distribute, track, issue, maintain and control office and site
project documents and drawings.
➢ Coordinate the activities of Document Control, including distribution of
documents, tracking and reporting on document review progress.
➢ Preparing Hydro test package according to system or as per the client’s
requirement.
➢ Ensure that all Packages are made as per the mark up P&ID well before
the hydro test.
➢ Handle efficiently the Hydro test package status and its movement.
➢ Ensure all packages are entered with joint numbers in the Pass system.
➢ Ensure the package drawings are IFC Stamped.
➢ Receive & log all packages before being forwarded to the assignee.
➢ Maintaining records for incoming and outgoing transmittals.
➢ Documentation review, routing, Copying and filing documents.
➢ Responsible for receiving and logging of various documents from vendors.
➢ Update and log Reinstated Test Packs approved by client.
➢ Controlling all the Test Certificates and Encoding in Log sheet.
➢ Responsible for Preparation of Staff, Office Workers and Saudi’s monthly
Payroll and leave schedule.
➢ Preparing VAT return file professional tax and entry tax.
➢ Preparing the summery of Zakat Invoices and giving the report to KPMG
Agency to file on time.
➢ Maintain the Contractor and Supplier Invoice.
➢ Preparing Daily, Weekly and Monthly report to Management
➢ Invoice audit trail listing against original source documents in order to
ensure proper reconciliation of entries.
➢ Follow up with operation department regarding un-book invoices related
to Receivable and Payable.
➢ Handle the petty cash work to purchase order and receiving transactions.
➢ Coordinating with vendor to resolve issue related to pricing materials,
delivery and billing errors.
➢ Reconciliations of Customer statements and offsetting invoices against
payments.
➢ Cash Flow Management. Inflow & Outflow Management.
➢ Maintaining Project Invoices. & Receiving from Suppliers & preparing
Invoice Status. Of Suppliers.
➢ review and verify invoices and check requests
➢ sort, code and match invoices
➢ set invoices up for payment
➢ enter and upload invoices into system
➢ Supporting on Preparation of payment vouchers, Cheque and bank transfer
letters as per payment plan and payment run dates covering suppliers and
staff payments.
➢ Directly reporting to Finance Manager, Branch Manager & Finance
Controller.
➢ Preparing daily Cash Reports and Petty Cash Analysis ➢ Preparing the
employee expenses report.
➢ Failing the all the invoice and petty cash related documents in MESO
system.
 ➢ Maintain telephone provider information and timely paying the provider
bills.
➢ internal and external Audit.
SOFTWARE KNOWLEDGE:

• MS Excel
• MS Word • MS Power Point presentations.

PROFESSIONAL SKILLS:

• Multi-lingual with proficiency in English, Hindi, Malayalam, Tamil and Kannada.

• Logical and analytical thinking ability.
• Able to work under pressure, accepting tasks involving responsibilities. Interested
in innovative and result oriented activities.
• Ability to work in a team and independently, possess personal traits of punctuality,
perseverance and diligence, exceptional analytical.

PERSONAL PROFILE:

MARITAL STATUS : SINGLE

NATIONALITY : INDIAN
IQAMA NO : 2501083600
CONTACT NO : +966-597466386

DECELERATION

I hereby declare that the above information furnished is true to the

best of my knowledge.

SULAIMAN SUHAIB