Republic of the Philippines

Laguna State Polytechnic University

ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

LSPU Self-Paced Learning Module (SLM)

Course ITEC 205 - Information Management
Sem/AY First Semester/2022-2023
Module No. 1
Lesson Title Information Management
Week
3
Duration
Date November 9, 16, and 23, 2020
This lesson will discuss the different aspect of Computing industry, capabilities of
Description computers, the reason why we should study computing, and a thorough analysis of
of the computing professions available today and in the next few years. This lesson will also
Lesson provide glimpse on how computer hardware works, and the extent a computer can go.

Learning Outcomes
Intended At the end of this program, graduates will have the ability to:
Learning
Outcomes 1 Define Data, information, Management and Information Management
2. Differentiate data and information
3. Explain the information management concept

Targets/ At the end of this module, students should be able to:

Objectives  Establish the various elements of an info;
 Acknowledge the benefits and drawbacks of direction System;
 Differentiate the users of the info; and
 Examine the various languages of the info.

Student Learning Strategies

Online Activities A. Online Discussion via Google Meet

(Synchronous/ You will be directed to attend in a Three-Hour class discussion (two-
hour Synchronous Online and 1 HR Asynchronous Online) on the
Asynchronous) Information Management. To have access to the Online Discussion, refer
to this link: ____________________.

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited
The online discussion will happen on ____________________, from
____________________ - ____________________.

(For further instructions, refer to your Google Classroom and see the
schedule of activities for this module)

Note: The insight that you will post on online discussion forum using Learning Management
System (LMS) will receive additional scores in class participation.

Offline Activities
(e-Learning/Self-Paced) Lecture Guide:

A. WHAT IS DATA
- Data is a raw and unorganized fact that required to be processed to make
it meaningful. Data can be simple at the time unorganized unless it is
organized. Generally, data comprises facts, observation, perceptions
numbers, characters, symbols, image etc.
- Data is always interpreted, by human or machine, to derive meaning, So,
data is meaningless. Data contains numbers, statement, and characters in
a raw form.
- Data can be defined as a representation of facts, concepts, or instructions
in formalized manner, which should be suitable for communication,
interpretation, or processing by human or electronic machine.
- Data is presented with the help of characters such as alphabets (A-Z,a-z),
digits (0-9) or special characters (+,-,/,*,<,>,= etc.)
Categories of Data
Data can be categorized as structure and unstructured
Structured – Data that are managed or organized
 Databases
 Spreadsheets

Unstructured – Not organized

 Forms
 Images

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

 Audio
 Videos/ Movies
Eighty percent (80%) of information are structured.

Categories of Data
Data can be
categorized as Structured
and unstructured
Structured-> Data that are
managed or organized.
Transformation of data involves the following processes:

 Summarizing data
 Averaging the data
 Selecting part of the data

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

 Graphing data
 Adding context
 Adding value

What is information?

Information - is a set of data which is processed in a meaningful way according to

the given requirements. Information is processed, structured, or presented in a
given context to make it meaningful and useful.

It is processed data which includes data that possess context, relevance, and
purpose. It also involves manipulation of raw data.

Information assigns meaning and improves the reliability of the data. It helps to
ensure undesirability and reduces uncertainly. So, when the data is transformed
into information, it never has any useless details.

Where do data & information come from?

The words of data and information are often used interchangeably, but there is an
important distinction, especially in the world of information management. Data are
raw facts. Information is data that has been processed, structured, interpreted,
and organized, so that it can inform decisions and plans. Companies can get data
from many sources, including the following:

 Legacy Systems: Used for data that has been piling up for a long time. A
company’s legacy system (e.g. learning management, employee records,
financial history) all contain useful data that can be tapped.

 Data Creation: Transactions, manufacturing, making payments, purchasing,

and employee review (to name a few) all create data. For retailer, the data
could be how many hammers and saw sales their point-of-sale system
tracked. For a manufacturer, it could be the number of computer monitors
that were assembled.

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

 Data Collection: Data that comes from external sources, such a weather
trends, news reports, road closure notices, or hiring trends. This kind of
data can be purchased or collected for free.

What is
management?
- Ma
nag
em
ent

means the organization of and control over the structure, processing

and delivery of information.

According to Theo Heimann, management has three different meanings;

Management as a Noun: Refers to a group of managers.

Management as a Process: Refers to the functions of management i.e. Planning,

Organizing, Directing, and Controlling.

Management as a Discipline: Refers to the Subject of Management.

Management is an individual or group of individuals that accept responsibilities to

run an organization. They Plan, Organized, Direct, and Control all the essential
activities of the organization. Management does not do the work themselves. They
motivate others to do the work and co-ordinate (i.e. bring together) all the work
for achieving the objectives of the organization.

Management bring together all 6Ms.

 Men and Women
 Money

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

 Machines
 Materials
 Methods
 Markets

Why information management important?

- Managing of information is important to an organization because it
allows to increase knowledge, decrease inefficiency, and better creation
and implementation of action plans to address areas of opportunity.

Reason are described in the three categories:

1. Managing your Information saves you money.

2. Managing your information makes you money.
3. Managing your information keeps you out of trouble.

Key components of Information management (IM)

People – Not only those involve in IM, but also the creators and users of data and
information.

Culture - Information culture that is conductive to information management,

where the value and utility of information in achieving strategic goals is recognized.

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

Policies and Processes – The rules that determine who has access to what, steps
for how to store and secure information must be stored and secured, and
timeframes for achieving or deleting.

Technology - The physical items (computers, filing cabinets, etc.) that store data
and information, and any software used.

Content (Data and Information) – What the rest of the components use.

Information management challenges

- Organization are confronted with many information management
problems and issues.

 Exploding digital universe – The rate of information growth is increasing

exponentially due to duplication of data repurposing has contributed to the
increase of information growth.

 Increasing dependency on information – Strategic use of information plays

important role in determining the success of a business.

 Changing value of information – Information that are valuable today would

become less important tomorrow. The value of information often changes
over time.

The 5 stages of data lifecycle management

1. Data Creation – The first phase of the data lifecycle is the creation/capture
of data. This can be in many forms e.g. PDF, Image, Word Documents, SQL
database data.
2. Storage - Once data has been created within the organization, it needs to
be stored and protected, with the appropriate level of security applied. A

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

robust backup and recovery process should also be implemented to ensure

retention of data during the lifecycle.
3. Usage – During the usage phase of the data lifecycle, data is used to
support activities in the organization. Data can be viewed, processed,
modified and saved. An audit trial should be maintained for all critical data
to ensure that all modifications to data are fully traceable. Data may also be
made available to share with others outside the organization.
4. Archival – Data archival is the copying of data to an environment where it is
stored in case it is needed again in an active production environment, and
the removal of this data from all active production environments.
5. Destruction – The volume of archived data inevitably grows, and while you
may want to save all your data forever, that’s not feasible. Storage cost and
compliance issues exert pressure to destroy data you no longer need. Data
destruction or purging is the removal of every copy of data item from an
organization. It is typically done from an archive storage location.

Stages in Information Management

1. Information Planning – The first stage is to prepare an information

management plan, which set, out how information will be controlled as
part of the project. Typical it will set out the responsibilities for information
management, the procedures to be followed and details such as the
numbering conventions for documents and drawings. This is one part of the
policies and procedures in the project management plan.

2. Information Capture – Second stage is the information capture which is the

PM is responsibility. PM has to be careful while deciding the information
that will be captured (i.e., only relevant information to be collected). That is
important since any incoming information need time and effort to be
formatted, reviewed and analyze.
3. Information Storage – Third stage is information storage. Information
comes in various formats either hard copies, emails, audio, video…etc.
electronic storage is commonly used these days as it accommodates the
storage of huge sizes of data and enables maintaining backup for the
storage data. Stored information needs to be properly recorded with
version control and in non-editable format.
4. Information Reporting – PM is responsible for conversion of data into
information that is relevant, minimum to archive objectives, timely and
accurate. One that is achieved, then information can be circulated among
the project team to make use of, or can be reported to the sponsor and

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

stakeholders in clear format that they can understand.

5. Information archiving – One final stages is the information archiving.
Information needs to be archived for a minimum period of time that should
be agreed with the client. PM should also agree the format in which the
data will be archived (i.e. hard copies or soft copies), how often the data
will be retrieved especially for hard copy documents and lead time for
retrieving the documents.

Performance Tasks

The following exercises is provided to strengthen your learning it will be posted in edmodo.com

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

Understanding Directed Assessment

Rubric for Evaluating Assignments (PT 2)

Criteria Beginner (0-3) Intermediate (4-7) Skilled (8-10) Weight Score

Prompt Submission  Report is submitted a  Report is submitted  Report is submitted 0. 2

week after the after the schedule on time.
schedule but within the day
Appearance and  Untidy -Numerous  Evident marks of  No marks of
Completeness of marks of erasures erasures erasures
Report  Sheets are not bind,  All sheets are bind  All sheets are bind
crumpled and most together and some together and
parts are missing parts are missing complete 0. 2
 Fonts used was not  Appropriate use of  Appropriate use of
clear fonts fonts
 Most parts are not  Some parts are not  All parts are
complete complete complete, organized
and synchronized

Accuracy of research  Contents gathered are  Most of the contents  Contents gathered 0. 2
contents limited, or are are correct. are all accurate.
imprecise

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited
Presentation skills  Voice modulation is not  Voice modulation is  Well-modulated
and time appropriate somewhat voice
management  Delivery is not clear appropriate  Delivery is very
 Topics are poorly  Delivery is satisfactory
designed and presented satisfactory  Topics are well
 Topics are not  Some topics are not designed
documented and well designed
 Contents are partially
 Contents are well 0. 2
required contents are not documented and
followed documented and topics are all
 There are members not topics are partially presented
able to present or all presented  All members
members presented but  All members presented within the
exceeded time by > 3 presented but time allotted
minutes exceeded time by 1-3
minutes
Discussion of the  Inappropriate use of  Appropriate choice  Use of rich
topic and answer to words, poor grammar of language language, excellent
the questions and ideas are not clearly  Can express ideas grammar, and ideas
expressed  Discussion was well are expressed 0. 2
 Does not point out versed. precisely
discussion well  Discussion was
clear and accurate.

TOTAL /50

Learning Resources

Information management - CIO Wiki ( cio-wiki—org)

10 principles of effective information management (steptwo.com.au)

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING