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Rev Prepared
Description of Change
No. by
0 Procedures for Assistance, Assessment & Facilitation of Adoption

Prepared by: Reviewed by: Approved by:

_______________________ ____________________________ __________________________

Document Control Officer Quality Management Representative Mayor

OBJECTIVE:
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To to create, administer, and implement comprehensive social welfare

programs to improve the living conditions and empower disadvantaged children,
youth, women, seniors, people with disabilities, families in crisis or at risk, and
communities in need.

SCOPE:
This covers all all social services and programs that are offered by the office.

REFERENCE DOCUMENTS:
 Quality Management System Manual
 ISO 9001:2015 Quality Standard
 ISO 9001:2015 Quality Fundamentals and Vocabulary
 RA 5416: Social Welfare Act of 1968
 RA 7160: Local Government Code of 1991
 Citizen’s Charter

DEFINITION OF TERMS:
DSWD - Department of Social Welfare & Development
MSWDO - Municipal Social Welfare & Development Office, local government unit of DSWD
RA 5416 - Republic Act 5416: Social Welfare Act of 1968
RA 7160 - Republic Act 7160: Local Government Code of 1991
RA 9523 - Certification Declaring a Child is Legally for Adoption
RA 11222 - Simulated Birth Rectification Law
RA 11642 - The Domestic Adoption Act
PAP - Prospective Adoptive Parents
RCPC - Regional Child Placement Committee
RACCO - Regional Alternative Child Care Office
DVC - Deed of Voluntary Commitment
RSW/SWDO - Registered Social Worker/Social Worker Development Officer, A
professional who specialize in clinical counselling are trained to conduct assessments of
an individual's functioning; including their biological, psychological, social, emotional and
cultural needs.
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ACTIVITIES RESPONSIBLE DETAILS

13.0 Assistance, Assessment & Facilitation for Adoption

Start

Registered 13.0 The Social Welfare and Development Officer

Social Worker/ (SWDO) of the city or municipality will
13.0 Basic
Biological counsel the biological parent(s)* if known
Counseling
Parent(s)/Child/ and located*, PAPs & the child
PAP

13.1 Brief 13.1 The SWDO will orient the biological parents
Registered
orientation on the in signing the DVC. *if known and located*
Social Worker/
process of The SWDO will clarify that the child must
PAP
adoption be legally available for adoption.
The prospective adopters will be informed
by the social worker from the LGU to attend
the adoption forum. The link is provided
below: https://bit.ly/RACCO4AFORUM

Registered 13.2 The SWDO will review the case and provide
13.2 Provision of
Social Worker/ the documentary requirements.
Checklist of
Biological A. RA 9523 "Child legally available for
Requirements for
Parent(s)/Child/ adoption" as a prerequisite for adoption
Adoption
PAP proceedings
Petition for Certification Declaring a
Child Legally Available for Adoption
(CDCLAA)
The petition shall be supported by the
following documents
a. SCSR made by the RACCO, LGU,
licensed or accredited child-caring or
child-placing agency or institution
charged with the custody of the child;
b. Proof that efforts were made to locate
the parents or any known relatives of
the child. The following shall be
considered sufficient;
(1) Written certification from a local or
national radio or television station that the case
A was aired on three (3) different occasions;
ACTIVITIES RESPONSIBLE DETAILS

A
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(2) Publication in one (1) newspaper of

general circulation to be shouldered by the
petitioner: Provided, That publication can be
dispensed with in the case of step-parent and
relative adoption;
(3) Police report or barangay certification
from the locality where the child was found, or a
certified copy of the tracing report issued by the
Philippine Red Cross national headquarters
(NHQ) or social service division, which states that
despite due diligence, the child’s parents could
not be found;
(4) Returned registered mail to the last
known address of the parents or known
relatives, if any; or in the case of a voluntarily
committed child, the DVC signed by the biological
parent;
(5) Birth certificate, if available; and
(6) Recent photograph of the child and a
photograph of the child upon abandonment
or admission to the agency or institution
B. RA 11642 “Domestic Administrative
Adoption and Alternative Child Care Act”
Documentary Requirements (for PAPs)
a. HSR and CSR duly prepared by the
social worker from the LGU.
b. Authenticated or security paper
copies of the birth record of the
PAPs and the child;
c. Authenticated or security paper
copies of Marriage Certificate, if
the PAPs are married; or Court
Decision or Certificate of Finality,
if annulled, divorced or legally
separated;
d. National Bureau of Investigation
(NBI) or Police Clearance; If foreign
national, clearance from police
ACTIVITIES RESPONSIBLE DETAILS
authorities where he or she lived for
B
more than twelve (12) months any time
B
in the past fifteen (15) years;
e. Authenticated or security paper
copies of the Death Certificate of
biological parents, as applicable;
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f. Original copy of CDCLAA, as

applicable;
g. Result of the recent medical
evaluation of the child and the
PAPs;
h. Mandatory result of the
psychological evaluation of the
child, for children five (5) years old
and above;
i. Child care plan with a list of at least
three (3) temporary custodian of the
child in order of preference in case of
death, absence or incapacity of the
PAPs;
j. Letter attesting to the character and
general reputation of the PAPs from at
least three (3) non-related character
references, of whom one must
preferably come from an employer or
supervisor or with who the PAPs have
business dealings. The contact details of
the person attesting must be so
indicated in the letter;
k. Letter attesting to the character
and general reputation of the PAPs
from at least three (3) non-related
character references, of whom one must
preferably come from an employer or
supervisor or with who the PAPs have
business dealings. The contact details of
the person attesting must be so
indicated in the letter;
l. Recent close-up and whole-body
pictures of the child and the PAPs
taken within the last six (6) months; and
m.Documents showing the financial
capacity of the PAPs
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B. RA 11222 “Simulated Birth
C Rectification Act”
Documentary Requirements:
a. copy of the simulated birth or
foundling certificate of the child
b. Affidavit of admission if the
simulation of birth was done by a third
person;
c. Certification issued and signed by
the Punong Barangay attesting that
the petitioner or petitioners is a resident
or are residents of the barangay and
that the child has been living with the
petitioner or petitioners for at least
three (3) years prior to the effectivity of
RA 11222.
d. Affidavits of at least two (2)
disinterested persons, who reside in
the same barangay where the child
resides, attesting that the child has
been living with the petitioner for at
least three (3) years prior to the
effectivity of RA 11222
e. CDCLAA issued by the DSWD; and
f. Photographs of the child and the
petitioner or petitioners taken within
the last three (3) months prior to the
filing of the petition.
A CDCLAA shall no longer be required if
the adoptee is already an adult or a
relative of the adopter within the
fourth degree of consanguinity or
affinity

13.3 The petition (requirements mentioned in

13.3 Gathering Registered
13.2) shall be filed with the Office of the
Information and Social Worker/
SWDO of the city or municipality where the
Data Validation to Biological
child resides. The SWDO shall have seven
Biological Parents Parent(s)
(7) days to examine the petition and its
supporting documents and determine
whether the same is sufficient in form
and substance. If the If the SWDO finds
D
that the petition is insufficient in form or
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ACTIVITIES RESPONSIBLE DETAILS

substance, the SWDO shall return the same
D to the petitioner with a written explanation
of its insufficiency. If the SWDO finds the
petition sufficient in form and substance,
the SWDO shall forward the petition and
the supporting documents within three (3)
days to the Regional Director.
The social worker will examine the petition
and its supporting documents through the
following activities:
a. Conduct a Home Visit to the Biological
parents of the child.
b. Conduct counseling for the biological
parents of the child(13.0).
c. Brief orientation on the signing of the
DVC (13.1).
d. Facilitation the signing of the DVC
e. Notarization of DVC
f. PCAR
If in case the biological parents of the
Child are from different regions or LGUs,
the handling social worker will request a
PCAR from the C/MSWDO where the
biological parents reside.
For Abandoned, Neglected, and Dependent
children, home visitation will commence

13.4 Gathering 13.4 There will be a home visit to assess the

RSW/
Information and child’s condition, the PAP’s family as well as
Biological
Data Validation to home and economic condition
Parent(s)/PAP
PAP

13.5 Activity: RSW/ 13.5 There shall be a matching process for cases
Matching Process RCPC of legally available children thirty (30)
calendar days after the issuance of the
CDCLAA or the next matching conference,
whichever is applicable. The matching of
the child to approved PAPs shall be carried
E out during the regular matching conference
by the Matching Committee at the regional
level, the RCPC under RACCOs
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13.6 Activity: Post RSW/ 13.6 The SWDO will provide basic counseling to
Adoption Services PAP the child and the PAPs and other necessary
services.

End

Records:
1. Social Study Case Report (SSCR)
2. Home Study Report (HSR)
3. Child Case Study Report (CCSR)
4. Deed of Voluntary Commitment (DVC)
5. Parenting Capability Assessment Report (PCAR)