Date of Item Action Status Update

Meeting
27.02.23 6. Current, Past and Advance Bookings CR to add 16 week cancellation period to 09.05.23 Done. Closed
booking Terms and Conditions
27.02.23 7. Housekeeping, Maintenance and 09.05.23 Job visit has been done today. Awaiting new
Equipment estimate for proposed side trench and drain. Pending.
BR to create a specification for the damp 03.08.23 BR confirmed that this is still pending as we wn't
work in SR dressing room and give it to continue this until we know what the outcome is of the
Steve Atkins to price external works. Pending.

27.02.23 7. Housekeeping, Maintenance and 09.05.23 Done. PL has purchased Anycam software which is
Equipment PL to instruct Steve Jenner (Logic Works) to installed. Steve has revisited to iron out final glitches in the
go ahead with these works on the basis of 2 system, using original software. New PC for lighting box will
days labour costs, estimated at £250/day await completion of new website. CLOSED

27.02.23 7. Housekeeping, Maintenance and 09.05.23 Done. Closed

Equipment MLC to fix stage door lock
27.02.23 8. Appointment of New BR to approach the nominated people as 09.05.23 Done. Two new trustees have been appointed,
Directors/Trustees potential new Directors. Helen and John Clark and Ernie McGirr. Closed
27.02.23 10. Barn 100 BR to contact Balcombe Pest Control to 09.05.23 Balcombe Pest Control have visited. There was no
remove squirrels in Studio sign of the reported squirrels. Closed
27.02.23 12. Safety Policy, Ris Assessment and PL to source new, compliant Fire Action 09.05.23 Done and installed. Closed
Fire Safety Update Notices.
27.02.23 14. Safeguarding MLL to update Equal Opportunities Policy 09.05.23 Underway. Update will be brought to next meeting.
and Safeguarding Policy Pending. Agreed. Closed
27.02.23 18. AOB JC to create Action Log 09.05.23 Done. Closed
09.05.23 6. Housekeeping, Maintenance and JV to carry out maintenance work and 07.06.23 Pending
Equipment repairs to the fence panels between the 03.08.23 JV confirmed this is still pending.
theatre and Oxted School.
09.05.23 6. Housekeeping, Maintenance and 07.06.23 Done. Closed
Equipment MLC to refurbish the inside of the side door.
09.05.23 6. Housekeeping, Maintenance and 07.06.23 Signage produced and some installed. Closed
Equipment PL agreed to request a refreshed total price
from Paul Bowles for the agreed works on
signs, and to instruct Paul Bowles to proceed
once the quote has been accepted.

09.05.23 6. Housekeeping, Maintenance and JK to source and replace new defibrillator 07.06.23 Done. Closed
Equipment pads.
09.05.23 6. Housekeeping, Maintenance and 07.06.23 Options being investigated. 03.08.23
Equipment JV confirmed components are being assembled, so process is
PR and JV to investigate suitable storage underway. Pending.
units for the car park barriers.
09.05.23 7. Barn 100 07.06.23 Pending
MS to create updated Red Bucket 03.08.23 MS confirmed two new versions have been created.
announcement to reflect current status of Closed
Barn 100 works.
09.05.23 9. Net Zero 07.06.23 Pending
03.08.23 PL confirmed this has been done and published.
PL to write an Net Zero update for the BTN Closed
August edition
09.05.23 10. FOBs debriefing by PR as Chairman PR to implement a 10.30pm closing time 07.06.23 Under discussion
Monday to Thursday from June onwards, 03.08.23 HEC confirmed that this was still under discussion.
and to communicate this to resident Pending
societies.
09.05.23 18. AOB CR to source some second hand 07.06.23 Incorrect. Closed
replacement lanterns for front of stage.
09.05.23 18. AOB CR to investigate a replacement star cloth 07.06.23 Incorrect. Closed
and feedback to next meeting
09.05.23 18. AOB BR and ML to attend Master Park 07.06.23 Done. Closed
presentation evening 24.5.23
09.05.23 18. AOB BR to organise tree cut back by flag pole 07.06.23 Done. Closed
09.05.23 18. AOB CR to organise new studio key for PL and 07.06.23 Done. Closed
new sets of keys for HEC and JOC
09.05.23 18. AOB 07.06.23 Ongoing
03.08.23 BR confirmed this has been written and sent. Closed
BR to produce a letter and info pack for
visiting dignitary by end of June
09.05.23 18. AOB JK to run a defib training session for trustees 07.06.23 Pending
at 6pm before the August meeting 03.08.23 JK has carried this out today. Closed
07.06.23 5. Current, Past and Advance Bookings BCR/PR Communicate to Boom Arts re staff 03.08.23 BR noted the Boom Arts booking is for next year,
behaviour and staff behaviour will be addressed at that time. Pending
07.06.23 6. Housekeeping, Maintenance and MLC/JV Oil toilet doors and refix seats 03.08.23 MLC/JV noted this is still pending.
Equipment
07.06.23 6. Housekeeping, Maintenance and MS Offer training on new sound equipment 03.08.23 MS has shown Ralph but has not yet been able to
Equipment train John Chinnock. MS happy to offer ongoing training.
Closed
07.06.23 10. FOBs Debriefing by Chairman PR Contact JC re lack of Glow FOH help 03.08.23 JC has had a conversation with PR. Closed
07.06.23 12. Terms & Condittions MS Provide CR with info for inclusion on 03.08.23 MS confirmed this info has been written but it is still
new sound system awaiting the completion of the whole of the new install. He
will complete and update the info at that point. Pending

07.06.23 13. Safeguarding of Children BCR/JV Include this on future agenda re 03.08.23 JV confirmed this is pending fro the next meeting.
private spaces (JV to present)
07.06.23 17. Directors for Shows All Update schedule 03.08.23 BR confirmed that this is ongoing and
recommended that all directors check regularly to update.
Closed