M LUTHFI ZAYYAN

Procurement and Export Import Specialist

Jakarta | https://www.linkedin.com/in/mluthfizayyan/
+62 8989419364 | mluthfizayyan@gmail.com

SUMMARY

Luthfi has 2+ years of experience in Procurement and Export Import. His expertise is: Procurement Experience
(Demonstrated understanding of procurement processes and regulations); Microsoft Office Proficiency (Proficient
in using Microsoft Office tools, including Word, Excel, and other relevant applications); Procurement Planning
(Ability to create a comprehensive procurement plan and annual RUP in compliance with applicable regulations);
RUP Implementation Monitoring (Experience in monitoring the implementation of the RUP for procurement of
goods and services); Transaction Verification (Checking the completeness and validity of documents, eligibility,
and budget availability); Provider's Work Acceptance (Ensuring compliance with specifications and quality
standards); Overseas Procurement/ATMR (Experience in managing overseas procurement or ATMR processes);
Special Access Scheme/SAS Management (Knowledge and proficiency in managing Special Access Schemes
related to procurement); Customs Decision Issuance (Familiarity with the procedures at the Ministry of Finance's
customs office); Auditor Assistance (Experience in providing assistance to auditors during the auditing process);
Collaboration and Communication (Strong collaboration skills to work with other units in submitting procurement
request memos and facilitating payments); Team Coordination (Coordination and facilitation skills to support
procurement activities for the work team); Data Reporting for Audits (Ability to provide accurate data and reports
for internal and external audits as needed); etc. Luthfi is currently studying for Customs Expert training with a
trusted and certified training center to obtain PPJK License. Luthfi has worked with companies such as Pertamina
Training Consulting and Kimia Farma. Luthfi is known as a responsive worker when carrying out his duties.
Please contact mluthfizayyan@gmail.com for further cooperation and business.
CAREER ACHIEVEMENTS

1. Handled 1000+ company procurements of imported goods to ensure proper execution.

2. Provided support in the Customs & Excise Audit process, examining over 5000+ documents within a
2-year audit period to ensure smooth and successful completion.
3. Successfully marketed 55+ Pertashop outlets and increased sales of Pertamax products at Pertashop
outlets.

PROFFESSIONAL EXPERIENCE

Procurement Specialist: Import Clearance August 2022 - July 2023

PT KIMIA FARMA, TBK Jakarta, Indonesia
Kimia Farma is the first and largest pharmaceutical industry company in Indonesia which was founded in 1817.
My role is:
1. Managed Logistic and Transport of 384+ import shipments.
2. Verified all documents of imported goods from Overseas.
3. Coordinated with stakeholders like Customs and Excise; Freight Forwarders; PPJK; Logistic Service;
BPOM; Ministry of Health; Vendors; Insurance Company to ensure a smooth import process.
4. Made 210+ import permits, for example: Import Certificate, Letter of Attorney, Animal Quarantine, etc.
5. Collaborated with the Accounting and Finance department in the Payment of Import Tax.
6. Arranged shipments of imported goods and followed up with logistics services.
7. Communicated with the warehouse team upon the arrival of goods and conducted Stock Control.
8. Created 156+ submission reports for Reimbursement, Down Payment, and Insurance.
9. Followed up on Letter of Credit/LC and Bank Endorsement with the Finance department.
10. Inputted all data relating to the procurement of imported materials using Excel and SAP.
11. Archived all physical documents relating to the company's imported goods.
Skills: Import - Customs Clearance - Logistics - Procurement - Supply Chain - Expedition - Shipping

Procurement: Checker Pertashop Pertamina August 2021 – August 2022

PT PERTAMINA TRAINING & CONSULTING (PTC) Bogor, Indonesia
Pertashop is a collaborative innovation program from Pertamina and the Ministry of Home Affairs to distribute fuel
efficiently and effectively to consumers. My role is:
1. Marketed Pertashop brand successfully, increasing outlets from 5 to more than 55+ outlets.
2. Organized cooperation between Government, Investors, and the Public in facilitating the process of running
pertashops.
3. Managed the procurement of various mandatory equipment at Pertashops.
4. Handled human resource training at several Pertashop outlets.
5. Checked the readiness of Pertashops in terms of occupational Health, Safety, and Environment (HSE) to
meet operational standards.
6. Facilitated the management of Pertashop's legal permit documents from the registration process,
development, to issuing operational permits with a total of more than 16 documents.
7. Performed input of all fuel product sales data at Pertashop and facility data at Pertashop regularly to the
company database.
8. Assisted and reported progress about Pertashop to Sales Area Manager & Sales Branch Manager
Pertamina every month.
9. Monitored and controlled the supply chain of Fuel at 55 more Pertashops.
10. Promoted marketing campaigns for Pertamax and MyPertamina products to all customers through direct and
indirect marketing.
Skills: Transport Logistics - Procurement - Quality Control (HSE) - Data Analyst - Vendor Management

LEADERSHIP EXPERIENCES

Manager of Public Relations February 2019 - February 2020

IPB University Student Cooperative Bogor, Indonesia
1. Increased good cooperation with 20+ other student cooperatives with an increase in the percentage of
cooperation by 80% compared to the previous period
2. Cooperated with other 7 cooperatives in the context of comparative studies and increasing the role of
cooperatives for university students
Skills: Communication - Cooperation - Human Resources (HR) - Public Relations

Manager of Publications and Documentations April 2018 - September 2018

Expedition Fishermen Friends
1. Managed all publications and information related to expedition events with 30+ publication items
2. Increased audience engagement on participation in expedition programs up to 75% + than previous
expeditions
Skills: Publications - Documentations - Media Publishing - Information Technology

EDUCATIONS, CERTIFICATIONS, & AWARDS

IPB University October 2016 - February 2021

Bachelor Science in Management and Technology of Fisheries (GPA 3.2/4.0)
● Thesis: Forecasting the availability of production of sea catfish raw materials for the needs of the salted fish
industry around the Kejawanan Archipelago Harbour, Cirebon
● Projects: Smart Quail House integrated with Internet of Things 4.0 (SQUAH) 2019
SQUAH works automatically by controlling temperature and humidity control, as well as cleaning the cage with a
conveyor. Control of cage conditions is carried out using a webcam to be recorded into the SQUAH
application on time

BUSHINDO Training Center November 2023 - present

Customs Expert Course (PPJK License)
● Training of customs experts to obtain trusted PPJK certificates with teaching staff from government agencies:
customs and excise officers (Bea Cukai).
● Learn to master knowledge and guidance related to customs processes, exports, imports, KITE (Knowledge
for International Trade and Export), and everything related to international trade.
CERTIFICATIONS:
❖ Certificate Completion Application of Risk Management - Kimia Farma Corporate University
Have good knowledge in implementation and Application of Risk Management
❖ Certificate Completion Modul Mandatory Digital Leadership - Kimia Farma Corporate University
Posses capabilities in Digital Leadership
❖ Certificate of Competence Fish Handle in Ship (December 2019) - Certified by LSP- KP BNSP

AWARDS:
★ Gold Medal at National Student Science Week 2019 (PIMNAS 32)
Category : Application of technology (Smart Quail House Integrate with Internet of Things 4.0)
★ National Presenter at National Student Science Week 2019 (PIMNAS 32)
★ Initiative Zakat Indonesia Scholarship 2018-2020
2 years of boarding school scholarships with capability and soft skill development