Letter of Agreement Bidding

Republic of the Philippines
Department of Education
REGION III-CENTRAL LUZON
SCHOOLS DIVISION OF PAMPANGA
SUA ELEMENTARY SCHOOL
SUA MASANTOL, PAMPANGA
Letter of Agreement (LOA)

School & Partner Agency
PURPOSE OF AGREEMENT
This agreement is made on 04/05/2023 and is intended to outline and formalize the
partnership and site-based agreements between SUA ELEMENTARY SCHOOL and SCHOOL
PARENTS-TEACHERS ASSOCIATION, pertaining to BIDDING OF EXCESS SCHOOL BUILDING
MATERIALS. The agreement begins on MAY 12, 2023, and ends on JUNE 2023.
This agreement is designed to a) articulate the vision, mutual goals, and expectations of the
partnership, b) outline current services, staffing, and schedules, and c) clarify roles,
responsibilities, and communication mechanisms between the school and the partner agency.
For each section, check all of the items that apply.
Type of Partnership
Please check what type of partnership you and the above-mentioned site or OUSD department
have determined is the appropriate fit (refer to the “Self-Assessment” document you received
during the orientation process):
 Specialized Partnership
 Aligned Partnership
 Core Partnership
SHARED LEADERSHIP:
Alignment between School and Agency vision, goals, priorities
Site-Based Vision/Mission
The school together with the SPTA Officers Organized the excess/used materials from the
reconstruction of building 4 of the school and plan for bidding to allocate funds for other
school projects and reconstructions. The funds and projects will serve for the benefit of
school children and teachers. Thus, the implementation of projects depend on the price
collected on the second hand materials, and is properly documented by the partnerships.
Agency Vision/Mission
1
District: Masantol North District
School Name: Sua Elementary School
Address: Sua Masantol, Pampanga
School I.D.: 106161
Sua Elementary School together with the SPTA Officers mission is to serve every
individual specially learners to become productive in a way good environment and facilities
are present inside school premises. Our vision is to produce funds from the used materials
from the repair and reconstruction of the school building which can be use by others and
provide assistance for the school project implementation and promote a child-friendly
school.
2
School I.D.: 106161
Community Schools Strategic Site Plan Alignment (CSSSP): Shared Goals, Priorities and
Measurable Objectives between the Partner Agency and the School
Sua Elementary School and SPTA officers shared goals is to promote good governance and
shared responsibilities for the benefit of our learners. As partnership we are doing our best
to implement the following:
1) Implement Coordination of Services Team (COST) to increase referrals by 25% and
improve case coordination between support service providers, as measured by pre and post
surveys of COST team members
2) Produce funds in order to implement a school project for the benefit of 126 pupils and
teaching and non-teaching personnel of the school and other stakeholders.
3) The amount of used materials is 100% intended only for school project implementation.
Joint Planning
 Partner and site representative will work collaboratively to share with and educate
students, families, and staff about the services provided by both the partner agency and the
school site through school meetings, events, school site plan, and site-based and partner
agency marketing materials.
 Partner and site representative, as appropriate, agree to make professional development
opportunities available for ALL staff on the Bidding dates and secured the collected funds
for school project implementation.
 Partner and site representative agree to meet regularly to drive collaborative, site-based
planning, alignment, and implementation structures that work to improve student success
and develop a Full Service Community School, for the project implementation.
COLLABORATIVE, RESPONSIVE IMPLEMENTATION:

Description of Services: (include all pertinent program details, including summary of services,
eligibility requirements of populations served, # of students/families served, daily schedule,
start and end date, staffing ratio, etc.)
School Staffs and SPTA secured join responsibilities for the benefit of 126 learners on the
school project implementation, and focused on the job assigned before, during and after the
operation. 3
School I.D.: 106161
Description of Services, continued:
SES Staffs together with the SPTA officers continues to serve before and implementation of
the project.
Site-based logistics
The school will provide the partner agency with the following:
 Adequate and appropriate space to provide services
 Phone and/or Internet
 Keys required to access the identified and any other agreed upon space
 Classroom Announcements
 Space in Hallways, on Bulletin Boards, and/or School Newsletter for Announcements and
Program Information
 Letters
 Custodial services; notify the partner agency of any changes in provision and availability of
custodial services
The partner will provide the school with the following:

 Administration and fiscal oversight of the program or service
 Responsibility for hiring, and supervising when appropriate, all program team members
 Monitor the progress of the project and provide regular updates/reports to the site. Please
list the form and frequency of the reports:
Collaboration and Communication
4
School I.D.: 106161
 Partner and Site Representative will, at minimum, annually orient one another to the
staffing, priorities and goals.
 Partner and Site Representative agree to establish and/or maintain ongoing, consistent
communication by the following methods (please check all that apply, and include who will
be involved, who is responsible for initiating communication, and predicted frequency):
 Phone calls
 Emails
 Meetings
 Partner and site representative agree to follow established referral protocols. Please
include a) who can refer, b) how to refer, c) when to refer and for what reasons, d) what
action is taken after the referral is made; and e) how communications and feedback are
handled regarding referral:
 Partner and Site Representative agree to provide letters of support, as appropriate, for
grants being submitted by partner agency to support delivery and sustainability and/or
expansion of agreed upon services at the school site on an as needed basis.
 Partner and Site Representative agree that any additional funding for joint programming
will be sought out in consultation with one another.
 Partner and Site Representative agree to practice strength-based, collaborative problem-
solving approaches to resolve issues as they arise
 Other:
SHARED ACCOUNTABILITY FOR SUCCESS

Data
 Partner and site representative agree to provide access to aggregate and individual student
information to inform, support and when appropriate, assess needs, service delivery,
program planning, research and evaluation purposes, in accordance with and to the extent
allowed by FERPA and other federal and state law
 Partner agrees to submit service/participation data as requested by site
 Other:
Resource Commitments: (the site commits to provide/the partner commits to provide

funding/staff/materials, etc.)
5
School I.D.: 106161
All funds and cost of the projects will be reported and properly documented.
 Estimated amount of resource provided by partner organization (including in-kind)
Signatures of Both Parties
RENERICO B. BAUTISTA GERALDINE S. BUSTOS

Head Teacher I SES Staff President
CITA DELLE B. SUNGA MARIVEL B. RIVERA

School Property Custodian PTA President
RENATO B. BAUTISTA II BEDA Y. USI

School Inspection Officer PTA Treasurer
ALAIN S. PADILLA MICHELLE B. BAUTISTA

PTA Vise President PTA Secretary
6
School I.D.: 106161

Letter of Agreement Bidding

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Letter of Agreement Bidding

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Republic of the Philippines

Letter of Agreement (LOA)

COLLABORATIVE, RESPONSIVE IMPLEMENTATION:

Description of Services, continued:

The partner will provide the school with the following:

Collaboration and Communication

SHARED ACCOUNTABILITY FOR SUCCESS

Resource Commitments: (the site commits to provide/the partner commits to provide

 Estimated amount of resource provided by partner organization (including in-kind)

Signatures of Both Parties

RENERICO B. BAUTISTA GERALDINE S. BUSTOS

CITA DELLE B. SUNGA MARIVEL B. RIVERA

RENATO B. BAUTISTA II BEDA Y. USI

ALAIN S. PADILLA MICHELLE B. BAUTISTA

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