Employing Various Communicative Strategies in Topic Control and Topic Shifting
Different Situations: Nomination, Restriction, and Turn-
• Topic Control taking o it covers how procedural formality and • Nomination informality affects the development of o a speaker employs nomination to topics in a conversation collaboratively and productively open or o develops a topic by avoiding establish a topic unnecessary interruptions and topic o the speaker opens a topic with the shifts people they are talking to o allows the participants to take turns, ▪ the presented topic is clear and contribute ideas, and continue the truthful, and relevant discussion ex. Formal: “Today we will talk o is more commonly formal in nature about…” because there will be a person of a higher position, expertise, or influence Informal: “Hey, have you who will preside heard?” ex. “Let’s go back to the issue at • Restriction hand.” o a restriction in communication refers to • Topic Shifting any limitation one may have as a o moving from one topic to another speaker, constraining the response or o one part of a conversation ends and reaction within a set of categories another part begins o constrains or restricts the response of o works best when there is follow-through the other person involved in the so that a new topic continues to be communication situation discussed ▪ the receiver is encouraged to ex. Formal: “Our next agenda respond only within a set of is...” categories, instructions, or Informal: “By the way, I preference that is made by the remembered that…” sender o new topics can be raised abruptly and ex. Formal: Leave the question for without clear verbal cues later, let us listen for now.” Repair and Termination Informal: Please don’t shout. Let’s talk this through” • Communicative Strategies • Turn-Taking o use to overcome communication o is the process by which people decide problems in order to convey their who takes the conversational floor. intended meaning and avoid ambiguity o There is a code of behavior behind o paraphrasing, substitution, coining new establishing and sustaining a productive words, switching to the first language, conversation, but the primary idea is to and asking for clarification give all communicators a chance to • Repair speak o overcoming communication breakdown ▪ someone involved in the to send more comprehensible messages communication situation must o the speaker tries to understand the be able to recognize when and receiver and vice versa how to speak ex. “Here’s a clearer ▪ knowing when to speak depends explanation to that issue” on watching out for verbal and o repeating is a good way of correcting one nonverbal communication cues self and gives the speaker time to do just that signal the next speaker that that the previous speaker has o recasting means changing the form of a finished, or that the subject message that cannot be understood being discussed is done and a ▪ allows the speaker to say the new topic can be introduced message in another way so that ex. Formal: “Who wants to share the listener can understand their thoughts next?” what is originally incomprehensible Informal: “Tell me about it, I’ll listen” • Termination • Informal Language o Ends the interaction through verbal and o allows the use of nonstandard English nonverbal messages that both speaker terms, colloquial vocabulary, and and listener send to each other typically shorter sentence structures o is quick and short ❖ Register ▪ sometimes it is prolonged by o the technical term for the term for the clarification, further questions, form of language or the continuation of the topic o there are different registers of any given already discussed language depending on the formality of the communication setting, participants, Shift in Speech Context, Speech Style, Speech topic, and other factors Act and Communicative Strategy that Affects the o may also change because of a shift in Language Form topic or setting Change in any part of the communication process brings • SHIFT IN COMMUNICATION change to the entire process. o affect the form of language being used o does not concern the variety of ▪ change from one speech style to another, one languages but may take the forms that speech context to another or from one reflect the types of sentences (Lander, communicative strategy directly or indirectly 2016) affects the entire communication process ❖ Application of Language form in Speech Context • LANGUAGE FORMS o blend of language forms is observed in o deals with the internal grammatical Intrapersonal and Interpersonal structure of words and phrases as well communication as the words themselves ▪ both use formal and informal o can be formal or informal language o Speech style (Formal and Frozen): ex. purchase is formal while buy is Declarative then later on shift to informal Interrogative in Consultative style o Declarative (making statements), because we are asking for clarifications Interrogative (asking questions), ▪ for Speakers: shift the blend of Imperative (commands or requests), declarative, interrogative and Exclamatory (expresses strong emotion) exclamatory in casual and o refers to the so-called surface features intimate style of communication of language and how these are arranged o language form in speech acts also o also changed with the change of changes vocabulary and strategy ▪ declarative for Assertive and o also shifts depending on the Declaration environment or the atmosphere where ▪ mostly exclamatory form in communication takes place Expressive Speech Act ❖ Form ▪ Imperative language form when o is the style in which a piece of text is we give Directives and written (e.g. novel, short story, play, Commissive dramatic monologue, and sonnet) ▪ For Communicative strategies o refers to the shape and structure of (Nomination, Turn-taking, Topic something Control) use mixed forms of o organization, placement and relationship Interrogative and Imperative between things ▪ For Topic Control, Repair and ❖ Language Termination, we mostly use o is considered as the vocabulary used declarative and exclamatory within a text including language devices, forms of sentences such as pathetic fallacy, personification, • Language Structure direct speech and metaphor o language is a “nested structure” ❖ Formal language o human language involves two types of o is characterized by the use of standard structures English, more complex sentence ▪ elements from a finite set of structures, infrequent use of personal meaningless “sounds” are and lack of colloquial or slang terms combined into meaningful “words” and parts of words, • Dyad known as “morphemes” o occurs between two people and small group conversations with our friend or Affects the Duration of Interaction group of friends • Duration of Interaction ▪ as speakers: we more o depends on content or knowledge of a comfortable to speak and show communicator on certain thing our real identity or character as o also depends on the manner, in speech a person to our communicator context, when we are having an ▪ unlike when we are talking to intrapersonal communication, which someone who has authority and refers to communication that centers on power over us (teacher, one person where the speaker acts both supervisor, pastor) the as the sender and the receiver of interaction is more limited and message restricted when it comes to the ▪ is short because it is merely choice of words, gestures, facial done when we are thinking or expressions and duration of analyzing something alone interaction o unlike in interpersonal communication, • Formal Speech there is an exchange of information, o the speaker’s role is to deliver an ideas, feelings, and meaning between important message or information two or more people through verbal towards his/her audience and/or nonverbal methods o to look more credible as a keynote o the duration of interaction when we are speaker they use formal language (too having an intimate conversation with our much, awkward, and unnecessary family member/s and having casual movement should be avoided) conversation with our friends are shorter o credibility/ethos: the perception of the than having consultative formal and audience that the speaker is well frozen conversation prepared and qualified to speak on a ▪ intimate and casual style of topic speech use short and ▪ two kinds of Credibility: incomplete utterances in which antecedent credibility (the grammar and proper word reputation that precedes you choice are not given importance before you give your speech) o consultative, formal and frozen and consequent credibility (the conversations dictate appropriate credibility you develop during language the course of your speech) ▪ use complex, well structured, • Audience Analysis logically sequenced and o very important in building good strongly coherent sentences relationship towards your audience o in Intimate and Casual conversations o involves identifying the audience and can also make long duration of adapting a speech to their interests, interaction since the communicators in level of understanding, attitudes and these styles are not bounded with the beliefs topic or subject they want to discuss or ▪ when people became part of the talk to audience members in speech o depends on time situation, they bring with them ▪ sometimes people are deprived expectations about the to express their own ideas and occasion, topic and speaker feelings because other are very ▪ violating audience expectations unconscious and unmindful in can have negative impact on the taking too much time in effectiveness of the speech conversation o taking an audience-centered approach is ▪ the length of the answer is only important as it will improve the speakers restricted with the question effectiveness if the presentation is asked created and delivered in an appropriate manner. Affects the Relationship of Speaker • Intimate - it is usual for us to communicate depending on o used by participant who share a very our relationship with our communicator/s close relationship (very close friends, siblings, husband and wife, parents and ▪ sources should be up-to-date, children) reliable and directly relevant to o the participant share a completely the topic private vocabulary, making it difficult for ▪ a speaker should cite and use other who are outside of the group to their own experiences with the understand topic • Casual ▪ if you want to appear objective, o use jargon, slang, or vernacular language you need to show your ideas and o very common among peers and friends experiences that corresponds with others Affects the Following: Role and Responsibilities o Make the topic relevant of the Speaker o Select a topic that holds a high degree Communication is divided into elements which help us of interest for you better understand its mechanics and process. ▪ Listeners who feel at a loss for topic idea will turn their - Simplest form: sender, message, recipient (other attention to their own lives and includes the channel: vehicle which your activities message travels) Affects the Message • Basic Roles and Responsibilities of the • Message Speaker o refers to the information, ideas, or o The speaker generates an idea thoughts conveyed by the speaker in ▪ the source of information or words or in actions message is from the speaker o “the message is the stimulus or meaning and convey the idea into words produced by the source for the receiver o The speaker encodes an idea or convert or audience” McLean, S. (2005) the idea into words or action o You need to be clear about what o The speaker transmits or sends out a message you want to communicate message o Decoding: involves putting your message • The speaker as a presenter into a format that you can send, and that o Prepare the message the receiver will be able to easily o You have to adjust for the understand or “decode” characteristics of the target audience, o a key part for having a successful the dynamics of the situation, and your message is knowing you audience particular strengths and weaknesses ▪ failing to understand and o Be responsible for creating the desired respect who it includes will effect in your audience likely result in your message ▪ Do you want them to be “falling flat” and might be persuaded about your advocacy, misunderstood, dismissed or or do you want them to be even ignored entertained? • Parts of a Message • A speaker on whatever type of speech he o Attention statement delivers must show ▪ is used to capture the attention o Credibility of your audience ▪ must cite reputable sources ▪ “what’s in it for me” ▪ make sure that facts are o Introduction accurate ▪ make a clear statement of your ▪ must cover point in enough topic; this is also the time to detail establish a relationship with ▪ it will also be helpful if you help your audience your audience identify you (wear ▪ create a common ground with appropriate and attractive attire) the audience, drawing on and relating to listeners’ familiar or shared experiences, situations, feelings and motives or by referring to the person who o Knowledge on the topic introduced you ▪ must present accurate and o Body complete information ▪ present your message in detail, using any of a variety of organizational structures ▪ it is important to make your ▪ formal speech: one needs to main points clear, provide look professional to gain respect support for each point, and use and credibility transitions to guide your readers o Eye contact or listeners from one point to the ▪ believed to be the most next expressive source of nonverbal o Conclusion communication ▪ should provide the audience ▪ audience contact is a significant with a sense of closure by way to involve the listeners and summarizing your main points keep them connected in the and relating them to the overall communication+ topic o Body language (kinesics) ▪ is important to focus on your ▪ the speaker has to use his body organizational structure again appropriately, naturally, and and incorporate the main dynamically in delivering a elements into your summary, speech reminding the audience of what ▪ communicative signals: facial you have covered expressions, gestures, postures, o Residual message and body movements ▪ a message or thought that stays ▪ facial expressions reveal the with your audience well after the speaker’s attitude towards the communication is finished topic he/she is discussing ▪ is an important part of your ▪ head and hand gestures direct messgae attention or emphasize reactions Speech Delivery o Voice (paralanguage) • Speech Delivery ▪ this has to do with how you say o is the manner a message is what you say communicated orally and visually by ▪ refers to all its elements such as one’s use of voice, face, and body rate, volume, pitch, quality, o the person must know his/her content, pronunciation, enunciation, organize the structure to make sense, stress, and pauses and communicate it in a compelling way • Techniques and tips to help you deliver your o the speaker should be mindful of their speech well speech context, speech style, speech 1. Use a conversational style more act, and the communicative strategies often they uses 2. Look at your audience members in • Nonverbal Cues the eyes so they will feel that they o Space (proxemics) are part of your speech ▪ the speaker may or may not be 3. Remember to adjust your volume to able to estimate how far the the size of the audience and the listeners will be from you or venue even how the listeners will be 4. Vary your rate or speed to keep your seated audience interested and to avoid a o Time (chronemics) monotone pattern ▪ covers time management, 5. Master your voice and find your pitch starting and ending on time and level (high or low) allotting time properly to the 6. Use pauses when you emphasize different sections of the talk: the most important words, phrases, introduction, body, and or sentences summary 7. Pronounce and enunciate words o Appearance correctly ▪ refers to the speaker 8. Avoid fillers or expressions that himself/herself because the substitute actual words in your audience first sees the speaker speech because these words are before they get to hear him/her distracting (e.g. “like”, “um”, “ah”, and listen to what he/she has to “uh”, and “er”) say 9. Start your speech by standing straight and balancing your weight 10. Use precise movements. Avoid o Learn your time limit and calculate your distracting mannerisms like swaying word count back and forth, leaning on the o No matter how long the speech, always podium divide it into five parts: Introduction, 11. Avoid having a poker face or a highly point 1, point 2, point 3, and a animated face conclusion 12. Dress properly and appropriately o Vary your speaking speed 13. Observe ethics by coming prepared, o Write for the ear rather than the eye being honest with your words, being o Be brief polite, avoiding offensive words, etc. 14. Breathe in and out to relax before Logical Organization your speech • Categorical/Topical o the categories function as a way to help Audience Analysis the speaker organize the message in a consistent fashion • Audience Analysis o goal: to create categories (or chunks) of o entails looking into the profile of your information that go together to help target audience support your original specific purpose • Comparison/Contrast The profile includes the following categories o this pattern lends itself easily to two o Demography main points, you can also create a third - age range, male-female point by giving basic information about ratio, educational what is being compared and what is background and being contrasted affiliations or degree • Chronological program taken, o places the main idea in the time order in nationality, economic which items appear – whether backward status, and academic or or forward corporate designations • Causal o Situation o is used to explain cause-and-effect - time, venue, occasion, relationships and size o your speech will have two basic main o Psychology points: cause and effect - values, beliefs, • Problem-Cause-Solutions attitudes, cultural and o you describe a problem, identify what racial ideologies and you believe is causing the problem, and needs then recommend a solution to correct o Interest and knowledge the problem - uniqueness of the speaker’s topic and Word Choice general amount of • Word Choice information that the o a word is the simplest part of any audience possesses on language a topic o communicating or delivering ideas or Principles and Effective Speech Writing: Duration of thoughts, one must use a proper word Speech o is a person’s choice or selection of words • Duration o there are many factors which determine o The length of the time that something or compel a person for a word choice continues- in this case your speech o is an important part of any o the speaker should speak depending on communication a wide range of factors o is a manner in which something is ▪ the audience expressed in words ▪ the subject matter o is the style of expression ▪ your role • Factors that Influence Good Word Choice ▪ the mood o Meaning • Five Ways to Write a Better Speech ▪ words can be chosen for either considering Duration their denotive meaning (the definition you’d find in a ▪ Emphasize positive words dictionary) or the connotative ▪ Avoid overused words meaning like the emotions, ▪ Avoid obsolete words circumstances, or descriptive • Importance of Word Choice variations the word evokes o Being a speaker, you must develop the o Specificity habit of using correct words ▪ words that are concrete rather o If you use an incorrect word, the than abstract is more powerful message you deliver will not be in certain types of writing, understood as it meant to be specifically academic works o Incorrect word choice leads to the and works of nonfiction misunderstanding among the audience ▪ abstract words can be powerful o Sometimes makes a situation awkward when creating poetry, fiction, or and unclear persuasive rhetoric o an incorrect word makes no sense o Audience o correct word choice increases the ▪ is the person or persons for impact on one’s mind whom a piece of work is o reveals the attitude of a person intended • Ways of Improving the Choices of Words o Level of Dictation o Focus on the tone of diction or ▪ directly relates to the intended communication audience o Pick words that match with the tone ▪ is classified into four levels of o Use a dictionary or thesaurus for finding language synonyms and antonyms a. Formal – denotes serious o Focus on the age-group of the audience discourse o Improve your vocabulary b. Informal – denotes relaxed o Learn some metaphors but polite conversation o Learning the meaning of the words as c. Colloquial – denotes much as you can language in everyday usage o Use new words in sentences for practice d. Slang – denotes new, often o Differentiate between parts of speech. highly informal words and ▪ Learn the difference between phrases that evolve as a the words used as a noun, result sociolinguistic adverbs, verbs or adjective constructs (age, class, o Avoid redundancies wealth status, ethnicity, o Avoid awkward, vague and unclear word nationality, and regional o Do not use the word only because dialects) others are using it o Tone o Replace general words with more ▪ is an author’s attitude toward a specific ones topic o Learn to use a single word in different ▪ is a powerful tool that writers situations to give different meaning use to achieve a desired goal or o Use bias-free language or word purpose o Use politically correct words o Style o Try to use words clearly and only when ▪ is an essential element int eh needed style of any writer o Try to simplify your content or writing ▪ audience may play a role in the before delivering stylistic choices a writer makes o Use proper diction ▪ is the unique voice that sets one o Avoid slang writer apart from another o Avoid jargon practice a lot • Word Selection for Composition o Appropriate word choice allows Grammatical Correctness students to display their knowledge, not “Achieving grammatical correctness is a matter of both just about English, but with regard to any knowledge—how to recognize and avoid errors—and given field timing: when to narrow your focus to proofreading” David o Six Principles of Word Choice Rosenwasser and Jill Stephen (Writing Analytically, ▪ Choose understandable words 2012) ▪ Use specific, precise words ▪ Choose strong words • Common Errors in Grammar and Punctuation 6. Sentences 1. Indefinite referents o sentence errors include use o avoid using “it”, “there”, and of incomplete sentences “this” when no specific (marked as “sentence referent precedes fragment” or “frag”), run-on 2. Shifts in person or point of view sentences, and comma o be consistent with the use splices of “you”, “they”, and “I” a. Incomplete sentences – o each of these pronouns consists of a subject and a represents different point of predicate view b. Run-on sentences – is a. First person: I, me, we, us actually two or more b. Second person: you sentences run together c. Third person: her, him, he, without punctuation she, they, them 7. Comma splices 3. Such as o are like run-on sentences o Examples should be except that the writer introduced by “such as” places a comma between rather than by “like” the two clauses 4. Lack of Agreement o commas cannot connect o two parts of a sentence do two independent clauses not agree in kind unless a conjunction (“and” o lack of agreement in student or “but”) also is used papers occurs in a variety of o usually a semi- ways: colon can repair a a. noun and verb – a sentence with a plural noun may not comma splice agree in number 8. Punctuation with the singular o Helps convey the precise verb (vice versa) meaning of a sentence – an b. nouns and in fact can even change the pronouns – a meaning, pronoun may not a. Comma – tells the agree with its reader to pause and antecedent noun assimilate information. 5. Critical differences Also used to separate o Certain words are similar in the items in a series meaning to each other but b. Colon – introduces a list are used in slightly different or a summation. It can ways also be used to link an a. “Less and fewer” – idea that has been are different. If you introduced in an can count it, use independent clause “fewer”; if not, use c. End punctuation – “less” period, question mark, b. “Like and As” – are and exclamation mark used to indicate (denotes the end of a comparisons, but sentence) the former d. Parentheses – enclose precedes a noun words that are not phrase while the directly related to the latter is used before main thought of the a verbal expression sentence but provide c. No such word important information, d. Quote (verb) and or to provide examples Quotation (noun) e. Dash – signals a sudden e. Which () and That change of thought or should not be used break in a sentence. interchangeably Can also be used in place of parentheses to • Things to keep in mind to grip your audience emphasize information with voice modulation f. Apostrophe – indicates 1. Emphasis that letters are missing o putting a pressure on keywords, from a contraction, or syllables to provide contrast to show possession words in bringing out the desired 9. Capitalization meaning o helps convey information o allows to sound clear and o the first word of every attractive sentence is capitalized, 2. Pauses signaling that a new o providing a few pauses can sentence has begun greatly improve the impact of a speech Articulation and Modulation 3. Volume • Articulation o plays a key role in the clarity of o you modify the sound by movement of your speech and is an easy way to modulate your vocal tones the teeth, tongue, and lips into recognizable patterns 4. Pace or Speech Speed o refers to the speaker’s skill in o changing pace from slow to fast pronouncing the words of the speech or vice-versa is required since clear diction effectively transmits depending on the situation the message o always be at speed that the o the act of vocal expression; utterance or listener can understand o delivering the speech with the enunciation a. breathing (you get air into a storage right pace within your comfort chamber) zone is the goal b. phonation (process by which you 5. Inflection force air into vibration by the action o the ups and downs of words of the vocal folds) o combining inflections links meaning and feeling with words c. resonation (your mouth, nose and throat cavities amplify the sound so o level inflection: will sound dull you can hear it) and monotonous d. articulation (modify the sound by the o upward inflection: a manner movement of the teeth, tongue, and that provokes a response from the lips into recognizable patterns) your audience or listener. End o the formation of clear and distinct your sentence on a higher note sounds in speech o downward inflection: state a o incredibly important during a speech fact or make a statement that delivery showcases confidence and certainty, end your sentence on • Voice Modulation a lower note o is the skill which helps you to emotion 6. Power into the message you want to convey o always try to create sound o helps decorate your sentence with the coming from your abdomen and expression, proper emotions and perfect not from your throat and nasal use of the pitch o make it sound commanding by o is when you control or adjust your voice putting intensity on the voice (louder or softer, faster or slower, dramatic or emotional) Stage Presence ▪ it’s a change in stress, pitch, loudness, or tone o the voice • Stage Fright and an inflection of the voice o is the feeling of being afraid to speak or that gives your voice mood perform in front of the crowd meaning and sounds attractive o the feeling of anxiety that we feel even o without voice modulation you would before the actual talk or performance speak in a continuous, monotonous • Steps in Obtaining stage presence pitch or tone 1) Preparation o Preparations before the actual stage act or performance is extremely important o tips in preparation: • Gestures and Movements i. Plan your performance – it o Gestures: involves the use of your arms allows you to consider the and hands to express yourself more possible outcomes of your o Movements: how you move your body performance. Gives you a from one location point to another direction, reduces possible mistakes, and give you the Rapport with the Audience freedom to do whichever • Rapport you really wanted to do o is simply defined as the trust and ii. Believe and Be Confident – connection that a speaker creates with you may not be as bad as his/her audience you think in being a speaker o necessary to build rapport in public iii. Know you speech, be speaking specifically if the goal is to interested and passionate influence the emotions and way of – you become more thinking of the audience confident when you know o a good rapport makes the speaker exude what you are saying credibility and confidence iv. Practice to perfect – run o without rapport, your audience will not through your plans and be engaged and will find a hard time practice your speech again connecting to your speech and again • Establish a good rapport v. Simplify 1) Make a good first impression vi. Learn to collaborate o Dress appropriately, look 2) Performance Proper pleased, clean, and organized i. Stay Positive and Stay o Demonstrate friendliness and Focused – your mood can sincerity through your actions greatly affect your and statements performance 2) Have an accommodating body ii. Observe the audience and language observe yourself – do not o your body language should be disturbed or dismayed demonstrate warmth when the audience does not 3) Use a lower rate of speech show interest on your o put your audience at ease speech 4) Make the audience the focus of your 3) Post-Performance presentation i. Evaluate speech after the o ask and interact with your performance audience at the start of your ii. Ask feedback, comments speech and suggestions from 5) Reveal some vulnerability others o you should trust your audience Facial Expressions, Gestures and Movements for them to trust you back 6) Manage expectations • Facial Expression o Present an outline of what the o is the aspect and general appearance of audience should look forward to the face in your speech for them to know o is important in speech because it what to expect conveys nonverbal messages along with 7) Manage the energy levels the words that people hear from the o When the speech is too long and speaker dragging, the energy lowers and o help the audience understand the mood rapport breaks of the speech and the feelings of the speaker o adding facial expression makes the speaker more entertaining and helps maintain audience attention throughout the speech • Eye Contact o is how the speaker gazes the audience members
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