Irina Summary

Shipilova My higher education at the Faculty of International Relations and professional experience of more
than 10 years as an Executive Assistant to CEOs, Translator of English language ana Project
Coordinator has enabled me to position myself as an organized, responsible multi-tasker who
thrives in a busy, dynamic environment. I am valued for my positive attitude, professionalism,
attention to detail, loyalty and resourcefulness, efficient time management, leadership and
excellent communication skills. I am able to manage with a big volume of information. Possessing
a proven ability to help managers and clients of the companies to make the best use of their time.
Ready and qualified for the next stage in a successful management career.

I would like to apply for the master's degree international business. This program in the field of
economics and international studies can be a solid step in my career growth. My ultimate career
goal is to hold a management position in a banking or international business company

Professional Experience
2015-07 - Executive Assistant to CEO
Personal Info 2018-09 Social Discovery Ventures (Investment Fund), Moscow, Russia
•Executive and Administrative Support:
Address
-Administrative support of CEO and his Practice Area
1 Rue Pierre Halary
-Managing Outlook calendar: coordination and organization of business meetings
77360, Vaires Sur Marne
– effective planning of the day
Phone -Communicating with the general staff on the CEO’s behalf and coordination
0661836527 logistics
E-mail -Preparing project documentation (correspondence, requests for information,
shipilova.irina7@gmail.com reports etc), Preparing presentations and documents for business meetings

Date of birth
• Board Support and Liaison:
1984-06-14
-Serving as the CEO’s administrative liaison to the Board of YPO Membership
LinkedIn Forum and managing Board activities; including hotel accommodations for out-of-
https://www.linkedin.com/in/irina- country Board members; processing travel reimbursement requests; and
shipilova-b5368a2a/ distributing meeting materials.

Skills • Travel and concierge support:

-Travel assistance and concierge services, including ticket and hotel booking,
English
travel activities, guided tours, transportation, reservations, ensuring the best rates
and amenities
Fluent
-Creating tailored itineraries (desert escape, climbing on the top of the mountains,
French
yacht cruises)
- Visa support (Russian visas for foreign citizens, visa to EU (France, Italy, Malta,
Fluent
Latvia), UK, US, Middle East, India. Migration support for visa process.
Miscrosoft Excel -Renting villas, chalets, helicopters, yachts, racing cars
-Hiring a home staff (chief, housemade, instructors, pilots, drivers)
Advanced -Accompanying on business trips
Microsoft Word
• Event management:
Advanced -Planning event from start to finish according to the requirements (for example
participation in Burning Man, Gumball Rally, private yacht parties, business
Microsoft Power Point
dinners, filming and shooting)
-Preparing budgets and ensuring adherence
Advanced
-Negotiating with vendors, suppliers, getting best price
-Being in charge of hiring personnel (pilots, drivers, DJs, photographers, trainers,
 dancers, models, chiefs, waiters etc.)
-Coordinating logistics
-Analyzing the event’s success and preparing expense reports

• Accountancy:
-Preparation of budget for travels and events;
-Handling paperwork (bills, expense reports)

2014-01 - Personal Assistant to CEO and Project Coordinator

2015-06 Prime Concept (Concierge Company), Moscow, Russia
• Business support:
- time-scheduling;
- participation in internal and external meetings, Board of Directors;
- preparation of minutes;
- interaction with partners, business correspondence (both in English and in
Russian);
- elaboration of presentations;
- preparation of expense and activity reports, analysis of data;
- verbal and written translation if necessary.

• Project coordination:
- Marketing project – issue of magazine Prime Traveller (magazine for the closed
circle of people about luxury travelling)
- Charity project (handicapped children).
• Magazine Prime Traveller:
- Acquisition, analysis and processing of information for the magazine;
- Control over the fulfilment of scheduled plan and coordination of submitting
materials to the Publishing house.
- participation in the process of preparation of press releases;
- searching, finalizing and approval with the major shareholder;
- content creation, activity report presentation;
- search of candidates for the interview, approval of subject, questionnaires and
text of the interview.

- Charity project:
- scrutinizing of case of diseases of handicapped children;
- preparation of brief report for the potential sponsors for fund-raising;
- interaction with medical concierge companies including searching of doctors and
clinics directly around the world;
- budget assessment, preparation of comparative analysis;
- interaction with sponsors, providing reports;
- coordination of treatment process, organization of money transfer, interaction
with hospitals

• Travel support:
- organization of personal and business travels;
- ticket and hotel booking
- residential support (renting properties and home staff management)
- Visa support
- Guided tours
• Personal assignments:
- Purchase of gifts, gift certificates for friends and partners;
- Purchase / sale of vehicles , private property;
- Issues on the renewal of licenses, including matters re weapon.
2013-04 - Business Assistant to Vice-President
2013-11 Vi Holding ( Aluminium production and Construction Co.), Moscow, Russia
• Business assistance:
- Analytical and informational support (research and data collection for the
project, press releases, preparation of presentations);
- Coordinating the activities of the Construction Department (collaboration with
contractors and project participants, dealing with state authorities and getting
approvals, overseeing tender processes, monitoring deadlines, attending
meetings, electronic archive);
- Assistance in preparation of working documentation (tender package
documentation, design brief, preparation of internal memos/reports);
- Internal and external meetings (management or digest protocol, control of the
execution of orders in accordance with the adopted decisions, consecutive
translation from Russian into English and from English into Russian languages if
necessary);
- Business correspondence with staff and partners in the framework of my
competence with the active use of the English language;

• Administrative support:
- E-mail management and paper-work (registration, archiving, consolidation of
incoming and outgoing information, preparation of letters, orders, taking of
minutes, sending parcels, work with couriers);
- Time-management (maintenance of calendar via MS Outlook, planning and
organizing of internal and external meetings, preparation of materials for
meetings);
- Management of the contact database (creating and maintaining a database of
personal and business contacts , birthdays, anniversaries, etc.) ;
- Screening incoming and outgoing calls, organization of conference-calls;
• Travel and visa support (organization of business trips with follow-up record
keeping and expense reports, development of complex routes of the trips,
booking of tickets and hotels);
• Carrying out of personal assignments, interaction with the domestic staff,
security guards and drivers.

2010-08 - Personal Assistant to CIO

2013-04 Alfa-Bank (First Private Bank of Russia), Moscow
• Business assistance:
- Participation in project management (communication with contractors, control of
assignments and established deadlines, business correspondence with Russian
and foreign partners - both on my own behalf and on behalf of the manager,
preparation of negotiations and follow-up);
- Reading and analyzing strategic documents and subsequent preparation of
reports, briefing papers and presentations;
- Taking minutes of multi-agency meetings, managed agendas;
- Liaising with other staff regulatory authorities, suppliers and clients etc.;
- Participating in different projects as an Administrator;
- Consecutive translating during meetings, trainings and conferences.
- Translation of documents (Agreements, Treaties, Acts, Invoice-Proformas,
Letters, etc.).

• Administrative support:
- Scheduling and organizing internal / external meetings and conferences;
- Diary management and coordination of all demands including replying to emails
/ letters when required;
 - Providing administrative support to achieve the maximum effectiveness;
• Travel support (making visas, booking and purchasing of tickets,
accommodations, restaurant reservations);
• Personal assignments performance (gifts, organizing of event).

2009-10 - Personal Assistant to the Chairman of the Board

2010-02 OJSC National Business Development Bank, Moscow, Russia
-Providing Administrative support to the Chairman of the
Board, including scheduling, organizing meetings and travel arrangements
(booking tickets, arranging hotels and accommodation affairs);
-Monitoring other departments and controlling work implementation on behalf of
the Chairman of the Board of Directors;
-Screening telephone calls, inquiries and requests, and handling them when
appropriate (archiving, registration of correspondence, dealing with couriers);
-Greeting and guiding visitors, organizing and making appointments;
-Reviewing incoming email, faxes and letters;
-Producing documents, briefing papers, reports and presentations, carry out
background;
-Researching and presenting findings into subjects the manager is dealing with;
-Organizing and attending meetings and taking minutes;
-Managing and updating database;
-Efficient translating of financial documentation (annual and quarterly reports,
different types of letters concerning conclusion of transaction, current
documentation like statement of account, application to opening an account),
legal documentation (power of attorney, deed of real estate);
-Verbal translating during meetings and conferences on the high level.
-Planning staff events.

2009-04 - Secretary-translator to General Manager

2009-10 "NaturPro" LLC, Moscow, Russia
-Devising and maintaining office systems to deal efficiently with paper flow,
organizing and storing paperwork, documents and computer-based information;
-Occasionally traveling with the manager to take notes or dictation at meetings
and providing general assistance during presentations;
-Managing all administrative affairs of the Company including electronic
coordination and scheduling of travel, conference/meeting scheduling, calendar
managing, researching and ordering of office supplies for the whole office;
-Organizing travel support (booking tickets, arranging hotels);
-Screening telephone calls and negotiating with partners on behalf of the general
manager in his absence;
-Verbal and written translating of whole flow of documents
regarding following subjects: technical documentation concerning building
construction, trade-economic documentation concerning transaction deals,
business correspondence, contracts and treaties.

2007-09 - Translator of English language to CEO

2008-12 NGO Project HOPE, Duschanbe, Tadjikistan
-Translating of training materials, project documentation, documents of financial
character like accountancy reports, bills, invoices, translation of advertisements,
information materials of organizations’ website, contracts, economic transactions
with partners, conduct of business correspondence on behalf of the general
manager, data processing and translation of the presentations of Regional
Specialists on different subjects;
-Consecutive translating during meetings, trainings and conferences.
Education
2002-09 - Russian-Tajik (Slavic) University (Tajikistan)
2007-06 Bachelor's degree
Faculty of International Relations
Diploma with honors

Main subjects:
- International relations
- Policy and geoplitics
- Diplomacy and diplomatic protocol
- Internal and external economy
- Domestic and international law
- Foreign languages: English and French

2006 - The Winter Academy organized by the Centre of European

2006
Security and NATO, held in Moscow
Diplomatic course
Winter Academy 2006 was organized by the Center for European Security with
the Support of the NATO Information Office at the Embassy of Belgium in
Moscow, Ministry of Foreign Affairs of Grand Duchy of Luxemburg and Ministry of
Foreign Affairs of the Republic of Poland on the subject of "Today's NRC facing
tomorrow's threats"

2005 - French course - DELF A2

2006 Course of French organized by the Ministry of Education of France, cultural
centre "Bactria" in Tajikistan with a support of the Embassy of France in
Tadjikistan

2005 - Summer Academy organized by OSCE and NATO in

2005
Brussels, Belgium
Diplomatic course
Summer Academy organized by NATO, Cultural and Civil Centre Vector Intellect
and OSCE