Rebars - Down Payment and Recoupment Process

Procurement (MDC)

Start In this process : after

GOA has been created

Rebar Rebars – MDC.MM.03.0 Supplier invoices related

Requirement Create PO 19 Change Recoupment will be done in to rebars will be
Process – Under GOA with DP? No with reference
PO approved? No consolidated centrally
Purchase per PO
Single PO to GOA Order Total recouped amount of then the consolidated
Process all POs created with ref to invoices will be
GOA with DP should be forwarded to APRISA to
equal to the DP based on proceed with invoicing
Yes Yes GOA amount

PO created per
project Reference
PO Invoicing
Post Down PO charged to GOA of PO No
through MIRO
APRISA

Payment inventory account with DP?

PO will be subject
for approval Goods Receipt will
be created in Do recoupment
Down Payment to be eSAS. Yes in PO
posted is based on the Form to
GOA amount accomplish is End
Receiving Report
Warehouse

Receive MDC.IM.01.00 Issue rebar

delivery in 3 Goods requirement Post Goods
central Receipt Thru based on Issuance
warehouse APRISA RPL

Create RPL
Projects

Issuance charged
(MDC)

via PR to project (NWA)

NWA to be created is creation in Movement type :
Internal-type then create a Project 281
component to automatically Builder
create the RPL
System

SAP (FB60) SAP

(ME21N) SAP
SAP (F-04)
(MB1A)
Rebars – Create PO with reference to GOA

PO created per project

Start PO charged to inventory
account and will be
inventory of warehouse
PO will be subject for
Determine
Create two POs approval
the supplier GOA rem qty <
GOA rem qty< from old & new
and GOA to No rebar Yes
Procurement (MDC)

1,000kg ? GOA of the

be used in requirement? supplier
PO creation

Yes No
Determination of
Create PO with MDC.MM.03.0
GOA to use is
full req qty with 19 Change
based on most Block GOA PO complete? No Purchase
cost efficient reference to
GOA Order
GOA with lesser
cost will be held
when target qty End
Yes
depletes easily
compared to target
planning horizon
Budget
No Save PO
exceeded?

Yes
Projects
(MDC)

FM.03.004
Budget
Supplements
System

SAP SAP SAP SAP

(ME32K) (ME21N) (ME21N) (ME21N)
Rebar Requirement Process – Under Single PO Process
ALI / SBU Project

Start

PO qty withdrawn from GOA is based on

Issue single PO Total Target qty of GOA(s) the consolidated project reqts of all
to MDC (includes is equal to total rebar OpCens for the planning horizon
total rebar requirement of projects Provide copy of approved PO to MDC C.
requirements) Warehouse
Procurement

NWA to be created is
MM.03.001 Internal-type then Rebars –
MDC

Create create a component to Create PO

Outline automatically create with reference
Agreement the RPL to GOA
MDC Project

Create RPL
Provide
via PR
request for Reference
creation in
QS

project GOA w/ DP?

Project
requirements
Rebar Builder
Requisition
Form (.xls)

Issuance charged to project

OpCen QS

Consolidate Goods Receipt will (NWA) based on RPL sent

all be created in eSAS.
MDC

before
requirements Form to accomplish Movement type : 281
of projects No is Receiving Report Upon posting of RPL, actual cost
under OpCen form will be posted to project builder
Warehouse /
Asset Mgt

MDC.IM.01.00
MDC C.

Consolidate 3 Goods Post Goods

project reqts Yes
Receipt Thru Issuance
of all OpCens APRISA
MDC Project
Warehouse

Vendor will email scanned

copy of DR to MDC C. Receive Send scanned
receiving report
Warehouse prior to delivery actual
(qty and date
Vendor will deliver directly to delivery of received) DR
project site as instructed by goods through email Rebar Receiving
MDC Procurement Report (xls)

Rebars – Supplier invoices related to

APRISA

Down rebars will be consolidated PO Invoicing

centrally then the consolidated End
Payment & through MIRO
Recoupment invoices will be forwarded to
Process APRISA to proceed with
invoicing
System

SAP SAP
(ME21N) (MB1A)