DEPARTMENT OF TRADE AND INDUSTRY
REGIONAL OFFICE 1
ATTENDANCE
Present
Bids and Awards Committee
1. Merlie D, Membrere
2. Natalia B. Dalaten
3. Atty. Jennifer V. Peralta
4. Jojie Corrine F. Ayson
5. Joyce Anne S. Sabado
6. Engr. Jonathan J. Laroza
7. Josie F. Quinit
8. Aple Madayag-Panes
9. Julie O. Ebreo
10. Jasmin U. Prades
Highlights of the Meeting
Agenda
1 Preliminaries
2 Presentation and approval
of meeting agenda
BIDS AND AWARDS COMMITTEE
JANUARY 15, 2024
DTI RO1 3RD FLOOR CONFERENCE ROOM
CITY OF SAN FERNANDO, LA UNION
COMMITTEE MEETING
On Leave
- Chairperson 1. Michelle M. Villanueva - Member
- Vice-Chairperson 2. Junica Shiera F. Manicdao - Secretariat Member
- Member
- Member
- TWG Chairperson
- TWG Member
- TWG Member
- Head, BAC Secretariat
- Secretariat Member
- Secretariat Member
Responsible
Topics/Issues/Concerns Raised/Discussed Agreements/ Recommendation
Unit/ Staff
PD Membrere called the meeting to order at 01:00 PM and presided the meeting after the
determination of a quorum.
Ms. Panes presented the agenda as follows: Ms. Ayson recommended to include
 Presentation of Designation Orders for CY 2024 the following items in the agenda
 Presentation of 2023 Accomplishments under “Other Matters”:
 Updates on Early Procurement Activities  Possible Training/ Seminar
 Updates on the Submission of FY 2023 Reports for BAC

Agenda
3 Presentation of Designation
Orders for CY 2024
4 Presentation of 2023
Accomplishments
Responsible
Topics/Issues/Concerns Raised/Discussed Agreements/ Recommendation
Unit/ Staff
 Other Matters  Supplies of BAC
 Revisiting the Functions of
the BAC
 Annual Procurement Plan
for FY 2024
The above recommendation was duly
approved by the body.
 Office Order No. 006 - Reconstitution of the DTI Regional Bids and Awards Noted by the body
Committee for the Projects with ABC of above PhP 50,000
o Status quo except for the replacement of Ms. Artlene Aromin by Ms. Junica
Shiera Manicdao as BAC Secretariat member in view of the transfer of Ms.
Aromin to DTI-La Union
 Office Order No. 008 - Reconstitution of the DTI Regional Bids and Awards
Committee - Technical Working Group
o Status quo
Ms. Panes presented the accomplishments of the BAC for FY 2023 as follows: Posting of award notices at BAC Secretariat
PhilGEPS
Indicator Target Acco % Acco  post approved BAC
No. of complete procurement plan consistent with 6 6 100% Resolution and Notice of
budget of the office/ agency, monitoring report and Award even without the
other PBB Compliance reports submitted within the confirmation of the winning
prescribed time bidder to comply with the 3
Percentage of procurement projects successfully 100% 100% 100% calendar days prescribed
processed/facilitated/completed/monitored within time in posting award
allowable time notices in the PhilGEPS
Percentage of Jos/Pos/Contracts submitted to COA 100% 97% 97%  post approved contracts and
within prescribed time (within 5 days after issuance) Notice to Proceed (NTP)
Percentage of award notices posted within the 100% 50% 50% within 15 calendar days
prescribed time (15 CDs) after issuance of the NTP
No. of meetings facilitated/ conducted 100% 100% 100%

Agenda
5 Status of Procurement
Projects for 2023
6 Updates on Early
Procurement Activities
7 Updates on the Submission
of FY 2023 Reports
8 Other Matters
Responsible
Topics/Issues/Concerns Raised/Discussed Agreements/ Recommendation
Unit/ Staff
Ms. Panes presented the following: Noted by the body
Status No. of Public No. of AMP
Bidding Projects projects
Awarded and completed delivery 1 38
Failed Bidding 2
Cancelled 1
All PhilGEPS posting were updated and awarded contracts were delivered before the year
2023 ended.
EPA for the renewal of lease contract for the five offices of DTI Region 1 was successfully Noted by the body
undertaken. All notices of award were posted in the PhilGEPS
All due GPPB Reports and PBB Compliances were submitted to GPPB-TSO within the Noted by the body
prescribed time together with the pdf and excel files and Posting Certificate.
Possible Training/ Seminar for BAC
 The following are procurement training opportunities posted by AGIA:
Training Date and Venue Registration
Fee
Government Procurement Reform Act February 21-23, 2024
(R.A. 9184) and its Revised IRR and Hotel Kimberly Manila
Updates
Preparation of the Project March 6-8, 2024 PhP 3,750.00/
Procurement Management Plan and Via Zoom pax
Annual Procurement Plan: Concepts,
Principles and Techniques
However, no allotted budget for BAC training for FY 2024.
Coordinate with Ms. Aglubat relative J. Ebreo-Orofino
 Supplies of BAC to the revision of APP-CSE
o include request of Engr. Laroza in the APP-CSE of BAC (1-unit calculator)
 Responsible
Agenda Topics/Issues/Concerns Raised/Discussed Agreements/ Recommendation
Unit/ Staff
Noted by the body
 Revisiting the Functions of the BAC
o presented the functions of the BAC per Rule V of the 2016 Revised IRR of
R.A. 9184

 Annual Procurement Plan for FY 2024

o submitted on January 31, 2024 together with the pdf and excel files and
posting certificate
o acknowledged by GPPB-TSO on February 2, 2024
8 Adjournment There being no other issues to discuss, the committee meeting was adjourned at 3:00 PM.

Prepared by: Reviewed by: Approved by:

JASMIN U. PRADES APLE G. MADAYAG-PANES MERLIE D. MEMBRERE

Trade-Industry Development Specialist/ Trade-Industry Development Specialist/ OIC-Assistant Regional Director/
BAC Secretariat Member BAC Secretariat Head BAC Chairperson
Date: February 12, 2024 Date: February 13, 2024 Date Approved: February 14, 2024