Salam Tower HAZCOM Prog

HSE-SAF-PLN-00-0024
SAFETY MANUAL
Rev. 1
SALAM TOWER HAZARD 31-Oct-2012

COMMUNICATION PROGRAM Page 1 of 15
TABLE OF CONTENTS
1. INTRODUCTION ...................................................................................... 2
2. SCOPE ..................................................................................................... 2
3. DEFINITIONS ........................................................................................... 2
4. PROGRAM ............................................................................................... 3
5. RESPONSIBILTIES ................................................................................. 8
6. REFERENCES ......................................................................................... 9
ATTACHMENTS............................................................................................ 10
APPENDIX .................................................................................................... 10
Prepared Reviewed Approved

Rev. Issue Date Amendment Description
By By By
Ferdinand L.
1 31-Oct-12 Review Cycle Lloyd G. Askham Roehl Bartolome
Santos
0 31-Oct-11 Initial Release Lloyd G Askham Kimbal Harty Carl H Poldrack
Next Scheduled Periodic Review: October/2015
HSE-SAF-PLN-00-0024 Page 1 of 15
HSE-SAF-PLN-00-0024
SAFETY MANUAL
Rev. 1

1. INTRODUCTION
Employees and contractors at Salam Tower may handle or store hazardous chemicals from
time to time in the course of performing their duties. The Salam Tower Hazard
Communication (HazCom) Program describes the methods that shall be used to manage
and control potential exposure to these hazardous chemicals.
This program is intended to comply with OSHA 29 CFR 1910.1200 and Global OE Procedure
EHS-5190.
2. SCOPE
This Hazard Communication Program is applicable to all Q-Chem offices within Salam
Tower, including the CPChem Offices on the 14th floor (hereafter referred to as Salam Tower
employees).
Compliance with the elements of this program shall ensure that:
 All new hazardous chemicals entering Salam Tower have been evaluated for health,
safety, and environmental hazards and are acceptable for use as intended.
 The hazards of any hazardous chemicals used at Salam Tower are effectively
communicated to all employees.
 Salam Tower employees are adequately protected from the hazards of hazardous
chemicals in their work environment.
 An accurate, approved list of all hazardous chemicals used and stored at Salam Tower
is maintained.
 Safety Data Sheets (SDSs) for hazardous chemicals are available to all employees and
are maintained.
3. DEFINITIONS
Chemical is any substance, compound, or mixture, which potentially has physical or health
hazards.
Approved Chemical List is a computerized list of all hazardous chemicals used and stored
at Salam Tower. The list of these hazardous chemicals can be accessed on the EDMS
system or Intranet under the SDS link.
Consumer Products are products such as cleaning products, common soaps, glue, spray
paints and lubricants in small quantities, etc., that can be purchased by a general consumer
and are used in the same manner with the same exposure as the general consumer. These
products are not required to be on the hazardous chemical list and an SDS is not required,
unless they are used in a manner that creates exposure that a consumer would not have, or
are stored in large quantities (over several cases which could pose a release hazard in a
fire).
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EDMS is the Electronic Document Management System.
Hazard Communication (HazCom) is a program that details the process of providing

information to employees about hazardous substances known to be in the workplace to
which they may be exposed.
Hazardous Substance is any material that, because of its quantity, concentration, or

physical or chemical characteristics, poses a significant present or potential hazard to human
health and safety or to the environment if released into the workplace or the environment.
Safety Data Sheet (MSDS) is a printed document concerning a hazardous substance, which
is prepared in accordance with OSHA 29 CFR 1910.1200(g).
"New" Chemical is any hazardous chemical not already listed on the approved chemical list
for Salam Tower.
4. PROGRAM
4.1. Communicating Hazards to Employees
4.1.1. Information regarding the hazards associated with any hazardous chemical shall be
made available to employees who may come into contact with them.
4.1.2. The following methods shall be used to communicate the presence of hazardous
chemicals at Salam Tower:
A. Product Labels
 Labels provide a worker with the necessary information to ensure health and
safety while using the product. Labels identify the product and/or hazardous
ingredients and include text that provides information about hazards of the
product. They are generally used on small containers or packages that
transport hazardous materials.
B. Symbols and Pictograms
 Is a pictorial / symbolic representation used to identify a hazardous condition or

to convey a hazard warning / safety instruction. These are normally used along
with labels.
See Appendix 2 for examples.
C. Safety Data Sheets (SDSs)
 SDSs shall be the primary mechanism by which the hazardous chemicals’

hazard potential is determined / assessed.
4.2. Labelling of Hazardous Chemicals
4.2.1. No hazardous chemical shall be brought into Salam Tower offices without an
appropriate label.
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SAFETY MANUAL
Rev. 1

4.2.2. Labels on containers of hazardous chemicals shall not be removed or defaced.
4.2.3. Labels that have been damaged or removed during transport shall be replaced with
appropriate information prior to bringing the product into Salam Tower offices.
4.2.4. Every container of hazardous chemicals shall be labelled, marked, or tagged with
the following:
 Information identifying the hazardous substance within the container.
 Any appropriate hazard warning(s) – see examples of Symbols & Pictograms in

Appendix 2.
4.2.5. Portable containers are exempt from labeling when they are filled from a labeled
container for immediate use of the employee who performed the filling.
 The container shall be labeled with the appropriate label or emptied at the end
of the activity by the employee performing the filling.
4.3. Storage of Chemicals
4.3.1. Only the minimum required quantity of hazardous chemicals shall be stored at
Salam Tower.
4.3.2. Hazardous chemicals shall be stored in their original, labelled containers wherever
possible.
4.3.3. Hazardous chemicals shall be stored in an appropriate storage facility / cabinet as

required.
4.3.4. Flammable materials shall be stored in flame-proof storage cabinets.
4.3.5. Hazardous chemicals shall be segregated in such a manner to ensure compatibility

of chemicals during storage.
 Segregate incompatible chemicals (e.g., storing oxidizing acids and flammable

solvents in separate locations). This is to prevent inadvertent mixing of
incompatible chemicals which can produce harmful gases/vapors, heat, fire and
explosions (see Appendix 3 for examples of incompatible materials by Hazard
Class).
4.3.6. Drip trays shall be used where liquid chemicals are stored.
4.4. Safety Data Sheets (SDSs)
4.4.1. SDSs are required for all hazardous substances that we bring into Salam Tower.
4.4.2. SDSs shall be written in English and contain the following information:
 The chemical’s common name.
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 CAS Number (Chemical Abstract Service) of ingredients, if available.
 Ingredients which contribute to the known hazards.
 The physical and chemical properties (e.g., vapor pressure, flash point, etc.).
 The physical hazards of the substance, including the potential for fire,
explosions and reactivity.
 The health hazard of the substance, including signs and symptoms of exposure,
and any medical conditions recognized as being aggravated by exposure to the
substance.
 Exposure route(s) of entry, exposure limitations, emergency first aid or

treatment, and any other relevant information relating to the general safe
handling of the substance.
 The known or suspected carcinogenic status of the substance.
 The names, address, and telephone number of the manufacturer, importer, or

employer responsible for preparing or distributing MSDS’s.
4.4.3. SDS’s for each hazardous chemical used or stored at Salam Tower can be
accessed electronically from the EDMS / Intranet system from all Q-Chem computer
stations.
4.4.4. Always use current and controlled versions of the SDS:
 This can be achieved by ensuring you view or print the SDS directly from the
EDMS / Intranet before use when required.
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4.5. New Chemical Approval Process
4.5.1. All new hazardous chemicals are covered by this process.
 Consumer products as per the definition are exempt from this approval process.
4.5.2. The Chemical Approval Process is detailed on the Chemical Approval Request
Form (Attachment 1).
4.5.3. A request for a new hazardous chemical approval is generated by the user
(originator) and shall be accompanied by a current (less than 5 years old) SDS.
4.5.4. The request shall be first approved by the Department Manager / Head of Section
and then forwarded to the Mesaieed Industrial Hygienist for final approval.
4.5.5. When the chemical has been approved, the Industrial Hygienist shall enter the data
into the Salam Tower Approved Chemical List and load the SDS in the EDMS /
Intranet.
4.5.6. Once a new chemical has been approved, the person who requested approval
(originator) is responsible for ensuring affected personnel who will handle or come
into contact with the new chemical are trained on its safe use.
 This can be accomplished by holding a toolbox talk using the SDS and New
Chemical Approval Form as a training guide.
4.6. Adding Chemicals to the Salam Tower Approved Chemical List
4.6.1. After a new chemical has been approved for use, the Industrial Hygienist shall:
 Update the Salam Tower Approved Chemical List.
 Load the SDS into the EDMS / Intranet system.
4.6.2. Updated or revised copies of SDSs shall be forwarded to the Industrial Hygienist in
order to update the system.
4.7. Removing Hazardous Chemicals from Salam Tower and the Approved Chemical
List
4.7.1. When a chemical is no longer used or stored at Salam Tower, it shall be deleted
from the Approved Chemical List.
4.7.2. The end user shall send an email request to the Industrial Hygienist indicating the
chemical to be discontinued.
 The end date of use or storage shall be included in the email.
4.7.3. Deletion of a hazardous chemical from the approved chemical list shall be done as
soon as it is determined the product is no longer in use.
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4.8. Hazardous Chemicals brought into Salam Tower by contractors for short-term
maintenance
4.8.1. Every hazardous chemical intended for use at the Tower by contractors shall
undergo the new chemical approval process before use.
 The Salam Tower Designated Site Representative (DSR) shall be responsible

for initiating the new chemical approval process.
 This process shall occur before use or storage of any hazardous chemicals at
the Tower by contractors.
 Each hazardous chemical shall be accompanied by an acceptable SDS (see

Section 4.4 for details).
4.8.2. The hazards of all hazardous chemicals used at Salam Tower by contractors shall
be communicated to all affected employees by the Salam Tower, Designated Site
Representative (DSR), before use of such chemicals by the contractor.
4.8.3. Hazardous chemicals brought into the Tower for less than 30 days are not required
to be listed on the Salam Tower approved chemical list.
 A separate list shall be maintained by the Mesaieed Industrial Hygienist for all
hazardous chemicals brought into the Tower by contractors for less than 30
days.
4.8.4. All hazardous chemicals used for less than 30 days shall be removed from the
Salam Tower offices at the end of the job by the contractor.
4.9. Employee Training
4.9.1. Employees shall be provided with information on any hazardous substance in their
work area before initial use of that substance.
4.9.2. The department manager shall ensure that the health and safety hazards of new
chemicals are communicated to affected employees, including the availability and
use of the appropriate protective equipment.
 This can be achieved by communicating the health and safety requirements /

precautions listed during the new chemical approval process.
4.9.3. All Salam Tower employees shall receive HazCom training on initial assignment and
thereafter complete an annual HazCom refresher training course.
4.10. Program Review
4.10.1. Program reviews shall be conducted every three years, with time between reviews
not to exceed thirty six (36) months.
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4.10.2. A change review team (CRT) comprising of affected stakeholders shall be formed
to conduct the reviews.
4.10.3. The following items shall be addressed during the review process:
 Any audit findings between the review periods.
 Review of the Salam Tower HazCom training modules
5. RESPONSIBILITIES
Maintaining an up-to-date chemical list and SDS system requires coordination by all
organizations involved.
5.1. Industrial Hygienist
5.1.1. Maintains the approved chemical list and Safety Data Sheet (SDS) system.
5.1.2. Approves all new hazardous chemicals intended for use and storage within Salam
Tower.
5.1.3. Maintains the Hazard Communication Program and associated computer based
training modules.
5.1.4. Facilitates the Salam Tower annual audits (see Appendix 1) of the approved
chemical list.
5.1.5. Facilitates the HazCom program periodic review.
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SAFETY MANUAL
Rev. 1

5.2. Department Managers
5.2.1. Ensure that all new hazardous chemicals are approved as per the Chemical
Approval Procedure prior to ordering.
5.2.2. Ensure that new chemical hazards are communicated to affected employees,
including potential health affects and the appropriate protective equipment
necessary to safely use the chemical in the course of their work.
5.2.3. Ensure that all chemicals received and stored at Salam Tower have the proper
labeling in place and are maintained for legibility.
5.2.4. Ensure that all hazardous chemicals under his/her control are stored safely and
accessible only to authorized users.
5.2.5. Inform the Industrial Hygienist when the use of a hazardous chemical is
discontinued.
5.2.6. Forward any new or updated SDSs received from suppliers to the Industrial
Hygienist.
5.3. Designated Site Representatives (DSRs)
5.3.1. Ensure that all new hazardous chemicals intended for use at Salam Tower by
contractors are approved as per the Chemical Approval Procedure before use /
storage at the Tower.
5.3.2. Ensure that the hazards of all hazardous chemicals used at Salam Tower by
contractors are communicated to all affected employees before use of such
chemicals by the contractor.
6. REFERENCES
 Title 29 of the Code of Federal Regulations, Section 1910.1200, Hazard

Communication (OSHA).
 Global OE Procedure EHS-5190: Industrial Hygiene Exposure Assessment Process,

Chevron Phillips Chemical Company, 2010.
 American National Standard for Hazardous Industrial Chemicals - Material Safety Data
Sheets - Preparation (ANSI Z400.1-2004).
 Globally Harmonized System of Classification and Labelling of Chemicals (GHS),

United Nations, 2005.
HSE-SAF-PLN-00-0024
SAFETY MANUAL
Rev. 1

ATTACHMENTS
Attachment 1 – New Chemical Approval Request Form
APPENDIX
Appendix 1 – Guidelines for Updating and Auditing the Chemical List
Appendix 2 – Symbols and Pictograms (Examples)
Appendix 3 – Incompatible Materials by Hazard Class
Appendix R – Revision History
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SAFETY MANUAL
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APPENDIX 1
GUIDELINES FOR UPDATING AND AUDITING THE SALAM TOWER CHEMICAL LIST
The approved chemical list for Salam Tower needs to be audited at least annually. The following
describes how to conduct an effective audit and what information must be gathered, and sent to
the Industrial Hygienist:
1. STEPS PRIOR TO FIELD AUDIT:

 The first step is to call the Industrial Hygienist and ask for a full chemical list report.
 Get together a team (2-3 people) who know the area well. It helps to have one person to
write down the information as the team walks through an area, because he/she will become more
efficient.
 Review the report in the office and cross out any chemicals that have been discontinued
and are no longer stored at the applicable location. Indicate on the report the end date if known. If
not known, use the current date as the end date. Be sure these chemicals are actually gone
because they will be deleted from the MSDS index and the MSDS’s will be deleted from the
system. This should then be confirmed with a walk-through audit.
 Make a handwritten list for any other chemicals that are new or may have been missed in
previous audits.
2. CONDUCTING THE WALK-THROUGH AUDIT:

Walk through the work location systematically, being sure to cover all the nooks and crannies
within the Tower offices. As chemicals are noted, check the index to confirm that they are on the
list and make note of the storage location. Update the index with any hazardous chemicals not
already on the list.
Don't overlook:
Cans
Spray containers
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APPENDIX 2.1: SYMBOLS AND PICTOGRAMS – EUROPEAN UNION STANDARD
E O
Explosive Oxidizing
F F+
Highly Extremely
flammable flammable
T T+
Toxic Very toxic
Xn Xi
Harmful Irritant
C N
Dangerous
Corrosive for
environment
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APPENDIX 2.2: SYMBOLS AND PICTOGRAMS – UNITED NATIONS GLOBAL

HARMONIZATION STANDARD
GHS Pictograms and Hazard Classes
 Oxidizers  Flammables  Explosives

 Self Reactives  Self Reactives
 Pyrophorics  Organic Peroxides
 Self-Heating
 Emits Flammable Gas
 Organic Peroxides
 Acute toxicity (severe)  Corrosives  Gases Under Pressure
 Carcinogen  Environmental Toxicity  Irritant

 Respiratory Sensitizer  Dermal Sensitizer
 Reproductive Toxicity  Acute toxicity (harmful)
 Target Organ Toxicity  Narcotic Effects
 Mutagenicity  Respiratory Tract
 Aspiration Toxicity  Irritation
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APPENDIX 3: INCOMPATIBLE MATERIALS BY HAZARD CLASS
Acids, Acids, Acids, Alkalis Poisons, Poisons, Water- Organic

Oxidizers
inorganic oxidizing organic (bases) inorganic organic reactives solvents
Acids, X X X X X X
inorganic
Acids, X X X X X X
oxidizing
Acids, X X X X X X X
organic
Alkalis X X X X X X
(bases)
Oxidizers X X X X
Poisons, X X X X X X
inorganic
Poisons, X X X X X X
organic
Water- X X X X X X
reactives
Organic X X X X X
solvents
Note:
X : Denotes incompatible materials / hazard classes that should not be stored together.
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SAFETY MANUAL
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APPENDIX R: REVISION HISTORY
Rev. Issue Amendment Description Reference Prepared Reviewed Approved

Date By By By
1. 31-Oct-12 Periodic Review. Changed period review Section 4.10 Lloyd G Kimbal Carl H
cycle from annually to every three years. Askham Harty Poldrack
0. 01-Nov-11 First Issue Lloyd G. Ferdinand Roehl
Askham L. Santos Bartolome

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HSE-SAF-PLN-00-0024

SALAM TOWER HAZARD 31-Oct-2012

Prepared Reviewed Approved

Next Scheduled Periodic Review: October/2015

SALAM TOWER HAZARD 31-Oct-2012

Compliance with the elements of this program shall ensure that:

SALAM TOWER HAZARD 31-Oct-2012

EDMS is the Electronic Document Management System.

Hazard Communication (HazCom) is a program that details the process of providing

Hazardous Substance is any material that, because of its quantity, concentration, or

4.1. Communicating Hazards to Employees

B. Symbols and Pictograms

 Is a pictorial / symbolic representation used to identify a hazardous condition or

C. Safety Data Sheets (SDSs)

 SDSs shall be the primary mechanism by which the hazardous chemicals’

4.2. Labelling of Hazardous Chemicals

SALAM TOWER HAZARD 31-Oct-2012

4.2.2. Labels on containers of hazardous chemicals shall not be removed or defaced.

 Information identifying the hazardous substance within the container.

 Any appropriate hazard warning(s) – see examples of Symbols & Pictograms in

4.3. Storage of Chemicals

4.3.3. Hazardous chemicals shall be stored in an appropriate storage facility / cabinet as

4.3.4. Flammable materials shall be stored in flame-proof storage cabinets.

4.3.5. Hazardous chemicals shall be segregated in such a manner to ensure compatibility

 Segregate incompatible chemicals (e.g., storing oxidizing acids and flammable

4.4. Safety Data Sheets (SDSs)

 The chemical’s common name.

SALAM TOWER HAZARD 31-Oct-2012

 CAS Number (Chemical Abstract Service) of ingredients, if available.

 Ingredients which contribute to the known hazards.

 Exposure route(s) of entry, exposure limitations, emergency first aid or

 The known or suspected carcinogenic status of the substance.

 The names, address, and telephone number of the manufacturer, importer, or

4.4.4. Always use current and controlled versions of the SDS:

SALAM TOWER HAZARD 31-Oct-2012

4.5. New Chemical Approval Process

4.5.1. All new hazardous chemicals are covered by this process.

4.6. Adding Chemicals to the Salam Tower Approved Chemical List

 Update the Salam Tower Approved Chemical List.

 Load the SDS into the EDMS / Intranet system.

 The end date of use or storage shall be included in the email.

SALAM TOWER HAZARD 31-Oct-2012

 The Salam Tower Designated Site Representative (DSR) shall be responsible

 Each hazardous chemical shall be accompanied by an acceptable SDS (see

4.9. Employee Training

 This can be achieved by communicating the health and safety requirements /

4.10. Program Review

SALAM TOWER HAZARD 31-Oct-2012

 Any audit findings between the review periods.

 Review of the Salam Tower HazCom training modules

5.1. Industrial Hygienist

5.1.5. Facilitates the HazCom program periodic review.

SALAM TOWER HAZARD 31-Oct-2012

5.2. Department Managers

5.3. Designated Site Representatives (DSRs)

 Title 29 of the Code of Federal Regulations, Section 1910.1200, Hazard

 Global OE Procedure EHS-5190: Industrial Hygiene Exposure Assessment Process,

 Globally Harmonized System of Classification and Labelling of Chemicals (GHS),

SALAM TOWER HAZARD 31-Oct-2012

Attachment 1 – New Chemical Approval Request Form

Appendix 1 – Guidelines for Updating and Auditing the Chemical List

Appendix 2 – Symbols and Pictograms (Examples)

Appendix 3 – Incompatible Materials by Hazard Class