SUSTAINABLE EVENT CHECKLIST

This checklist can be used when organizing an event as a quick guide to see if you are incorporating sustainability into
your practice.
Once you complete the checklist, you can tally your results and get a sustainability score. Use this score in promotion or to help
improve your events in the future.
Place a number in ‘Score’ and then in the appropriate box (if not applicable leave it blank).

Assessment Alarming Good Better Best

Score =3 =6 =9 = 12

FOOD & WATER

Not applying Find a caterer

Get catering Work with
sustainable criteria who will
Choosing caterer through your caterer
to caterer follow
sustainable to develop a
sustainable
providers on our low impact
guidelines for
preferred menu
sourcing food
catering panel
Food from unknown
Make sure the Switch to
Environmentally origin, generating a lot of Only serve
food is seasonal plant-based,
friendly single-use plastic from locally
and local local,
packaging. sourced
seasonal and
food
local foods
Encourage
Provide
participants to
Use plastic bottled Don’t sell or give water
bring reusable
Water water and other single out bottled stations for
use plastic items. water bottles &
water people to fill
provide
up their
directions to
bottles or
water taps
glasses

WASTE

Do not Arrange
Arrange trash cans Arrange trash
arrange common
(organic, bins (organic,
trash bins trash bins.
recyclable, others) recyclable,
and instructions recyclable), have
for classify trash. directions and
Providing Bins
information for
waste
classification and
disposal at the
right location.

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 Additional labels
Clear colour-
Additional labels with clear images
No garbage sorting coded labelling
Labelling bin areas with lists of items of the types of
labels to differentiate
appropriate for items
each bin
disposal in each bin appropriate for
recycling
No single-use
Plan to avoid No waste
plastic
Uncontrolled waste though generation
generated;
usage of single-use reuse, correct
Waste plastic using recycled
portions and less
materials and
packaging
reducing the
waste
generation.

ENGAGING THE COMMUNITY

Let local community Help promote

No Bring local
Engage the Local partners know local community
engagement community
Community about your event groups through
with local groups in as
your event
community event partners
communication

Contact other Partner

No University with other
Engage the RMIT engagement Invite other
departments and departments to departments
Community with RMIT let them know to host a
community attend your event
about your event collaborative
event

TRANSPORT
Score Alarming Good Better Best

Video
No virtual Live stream the Conduct the
Virtual Events conference
component event for distance event entirely
speakers who
attendees online
live overseas
Provide public Encourage
Active / Public No transport Provide a shuttle
transport attendees to
Transport information service for large
information to the walk or cycle to
events
venue your event
Provide clear
No Think about Provide suggested
Logistics maps showing
consideration start and finish travel times &
public transport
times routes
options

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 RMIT Classification: Trusted

PROCUREMENT

Only distribute Don’t provide

Give away
branded items that items and
Giveaways and cheap plastic Cut out the
help participants distribute
materials promotional plastic items.
make sustainable materials
products
choices electronically

Buy equipment
Buy inefficient with sustainably Loan equipment
Sourcing equipment equipment for sourced Hire equipment from RMIT
a single use materials & high
efficiency rating

ENERGY

Find an Keep the venue

No temperature Host an outdoor
appropriately
consideration of within a 18oC to event and tell
Venue sized venue for
venue size or 26oC band, ask your delegates
people people to dress
heating/ cooling SUPP
attending appropriately
needs
Get the
appropriate
equipment for Turn all electrical
Event has high the number of Calculate the
Electricity energy equipment off carbon and
people when it is not in
requirements and the size offset the event
use
of the space
that needs
amplification

COMMUNICATION & EVALUATION

Let everyone
Using non- know of your
recycable Take you Cut out the paper-
Before the Event promotions commitment to
materials to flyers and poster sustainability in
promote event online
your
promotions!

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 RMIT Classification: Trusted

Watch event Take notes on

Not Speak to event
participants to what you see so
During the Event considering participants about
see how they you can write up
participants their experience
are using the report after the
experience
space event
As part of the
Provide an Add
online survey ask
No evaluation online sustainability
After the Event about the
survey evaluation ideas to your
sustainability
survey events checklist
priorities of your
for future use
delegates

SUSTAINABILITY SCORE
AVERAGE OF TOTAL SCORE =

0-3 POOR - You might want to rethink some of your event features.
4-6 GOOD - You have made some sustainable choices, but you could think greener.
7-9 BETTER - You have put in a strong sustainability effort, think how you can improve next time.
10 – 12 BEST - Great work, you should help others be as sustainable as you are!

For more information about this guide contact

the Sustainability Team

sustainability.consult@rmit.edu.vn

WORKFLOW
1. Use Sustainability Event Guideline for reference
2. Complete self-audit before excecution via g.g form by event owner
3. Provide sustainability event lable by Sustainability Team
4. Communicate sustainability event lable
5. Award Winner of the best sustainable event organizer

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RMIT Classification: Trusted