SECTION 012613

REQUEST FOR INFORMATION (RFI)

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and
processing Requests for Information.

1.2 DEFINITIONS

A. Request for Information (RFI): Request from Contractor seeking interpretation or

clarification of some requirement of Company’s Design.

1.3 GENERAL

A. Immediately on discovery of the need for additional information or interpretation of the

Company’s Design, the Contractor shall prepare and submit an RFI in the form
prescribed or approved by the Company’s Representative.

B. The Contractor is required to screen RFI’s from subcontractor or material suppliers, and
shall only submit those RFIs it is unable to answer itself to the Company’s
Representative.

1.4 REQUEST FOR INFORMATION (RFI)

A. RFI is a request for information only. If Contractor believes response to RFI results in
change in Contract Price, the Planned Works Completion Date, or both, it shall submit
an Early Warning Notice.

B. Submit RFI on Aconex on the standard form approved by the Company’s

Representative.

C. Include only one RFI item on each submittal where possible; avoid multiple issues to
ensure a direct response can be made.

D. Number RFIs sequentially using next sequential number. Do not include subcontractors
RFI number on form; include date submitted. Each page of attachments to RFI shall bear
RFI number and shall be consecutively numbered.

E. Content of RFIs: Include a detailed, legible description of item needing information or

interpretation and the following:

1. Project name.

2. Contract number.

3. Date.

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 4. Name of Contractor.

5. Name of Company’s Representative.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to
fully describe items needing interpretation. Include dimensions, thicknesses,
structural grid references, and details of affected materials, assemblies, and
attachments on attached sketches.

F. RFI shall include written and graphic solutions proposed by Contractor. Company’s
Representative will determine if proposal is in accord with Company’s Design and design
intent of the Project.

1. Contractor’s failure to make reasonable effort to propose a realistic solution may

result in Request for Information returned with no action.

2. The Contractor shall, on complex issues, request to schedule a meeting with the
Company’s Representative to discuss possible design problems prior to submitting
an RFI.

1.5 REVIEW AND SUBMITTAL

A. Allow seven (7) calendar days review and response time for each RFI.

B. Company’s Representative's Action: Company’s Representative will review each RFI,

determine action required, and respond. Company’s Representative's action may include
a request for additional information, in which case Company’s Representative's time for
response will date from time of receipt of additional information.

C. On receipt of Company’s Representative's action, update the RFI log and immediately
distribute the RFI response to affected parties. Review response and notify Company’s
Representative within seven days if Contractor disagrees with response.

D. RFI Log: Prepare and maintain on Aconex a tabular log of RFIs organized by the RFI
number.

1. RFI number including RFIs that were dropped and not submitted.

2. RFI description.

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3. Date the RFI was submitted.

4. Date Company’s Representative's response was received.

5. Identification of related Minor Change in the Works, and Proposal Request, as

appropriate.

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