2022 IT TRN1 New DD Opening Procedure 1

1 EUCF CAR Approval: 2022 TRN1 [IT] [New DD Opening procedure] [Regional CAR] - (42.
500€)
2 Project Requestor: Lorenzo Galli della Mantica (lmantica)
3 Sponsor: Jacopo Bruna (brunaj)
4 Approval Loop: https://approvals.amazon.com/Approval/Edit/11762448
2 1. Executive Summary
3 1.1 Introduction
4 This CAR seeks approval for €42.500,00 in Capex, to execute the modification of the Dock Doors’ firmware at TRN1,
5 Italy. Target go-live date is 11th Nov 22.
6 All TRN1 Dock Doors’ firmware will be modified to allow a new procedure take place for the opening and closing
7 phases, that will then be divided into 3 sub-phases, and that would prevent AAs to open the bay without having the
8 platform set. If done, a sound alarm and a flashing light will activate until the platform is set.
9
10 1.3 Benefits [@lmantica]
11 This project is mainly focused on Safety. In particular, the goal is to improve the safety of all AAs working at dock, both
12 from IB and OB.
13
BENEFITS
Safety Indoor Marshalls will be less likely to fall into the gap between the bay and the trailer.
14 Table 1
15 2. Current Situation [@lmantica]
16 Actual procedures on both opening and closing phases of the dock doors expose the AAs to the risk of falling into the
17 gap that exists between the trailer and the FC. This can be driven by a machinery malfunction or by an omission of the
18 Indoor Marshall.
19
20 Durind the dock door’s opening phase, a risk exists of forgetting to insert platform into the trailer before starting to
21 load containers. With the actual procedure in fact the bay door is first opened completely, then the platform is set.
22 This leads to a period in which the bay is open and a space is present between the bay and the trailer, with the risk for
23 the IM to fall into it. On top of that, if the IM forgets to insert the platform, the risk is to get stuck with the PIT or the
24 Pedestrian Controlled Pallet Trucks, increasing the potential impact on the person. See Appendix 2.
25
26 During dock door’s closing phase, as per actual procedure, the IM first removes the platform and then closes the bay.
27 This leads to a period in which the bay is open and a space is present between the bay and the trailer, with the risk for
28 the IM to fall into it.
29
30 See Appendix 3 for A3 investigation of an incident occurred in TRN1 on 10/21/2021.
31
32 3. Proposed Solution [@lmantica]
33 New procedure will have 3 main effects: (1) for opening phase, (2) in case the procedure is not followed and (3) for
34 closing phase:
35 1- The new procedure for the opening of the dock door is composed by different steps: 1- dock door is opened
36 only up to 1m from floor level. At the same time, an alarm sounds and a siren light flashes to inform that the
37 platform has not been set yet. 2- platform is inserted with the door still at 1m height. Once done, the alams
38 stop sounding and flashing. 3- dock door opening can be completed. See Appendix 4 for the opening
39 procedure.
5
6 EUCF CAR Approval: 2022 TRN1 [IT] [New DD Opening procedure] [Regional CAR] - (42.500€)
40 2- If the dock door is opened completely before setting the platform (“by-passing” the first stop at 1m by pressing
41 again the opening button), the alarm will continue sounding and the light flashing until the platform is set. See
42 Appendix 5.
43 3- The new procedure for the closing of the dock door is composed by different steps: 1- dock door is closed only
44 until 1m from floor level. 2- platform is removed. At this time an alarm sounds and a siren light flashes to
45 inform that the platform has been removed. 3- dock door closure is completed. See Appendix 6 for the closing
46 procedure.
47
48 A risk assessment, conducted by Safety Team, can be found in the attached file below. Also, EU Safety Team approval
49 can be found in the following SIM: https://issues.amazon.com/issues/EUWHSENG-846
50
51
52
53
54 4. Alternatives [@lmantica]
55 As per the researches done among several FCs, TRN1 would be the first one to implement this feature at IT level. On EU
56 level, only RMU1 conducted a parallel pilot project. The only alternative to this project is the current situation with the
57 procedure that exposes the AAs to the safety risks mentioned in the paragraphs above.
58 5. Vendor Strategy [@lmantica]
59 Performing a dive deep with RME Team team, the best option suitable to the current TRN1 need is the one proposed
60 by ASSA ABLOY. The reason behind having only one Vendor available is that softwares and firmwares of all TRN1 dock
61 doors have been installed by them, are owned by them and can’t be modified by others. The price includes material
62 and manpower to install the feature on all dock doors (58 in total). The cost for a single bay is €738, leading to a total
63 cost of €42.804. The quotation can be found in the attached file below:
64
65
66
67 6. Project Time Line and Project MileStones
68
Milestone Date
CAR Approval 08/08/2022
PO issued 08/09/2022
Receive of materials 08/25/2022
Installation 09/16/2022
Go-Live 09/16/2022
Amazon Confidential Page 2 of 8

10
69 Table 2
70 7. Teams and Stakeholders
71 Please provide details of all the POCs and teams that contributed to the project, their level and whether they have or
72 not approved on the approval tool.
73
POC Team Level Contribution (sections)
1 Lorenzo Galli della Mantica (lmantica) Operations L5 1-2-3-4-5-6
2 Marco Gizzi (margizzi) Change Management L6 1-2-3-4-5-6
3 Paolo Orlando Ferrara (ferpaolo) WHS L5 3
4 Antonio Zanforlin (azanforl) RME L4
5 Alexander Lewis Yung (yunga) Operations L6
6 Jacopo Bruna (brunaj) Operations L7
7 Elisa Pinsoglio Finance L4
8 Lorenzo Pupo Procurement L3
…
74 Table 3
75
76 8. Appendix
77 Appendix 1 - Author’s Mandatory Checklist (DO NOT DELETE)

78 Below table is mandatory. Please complete and do not delete from the WP.
Item Criterion Yes No N/A Remarks/Exceptions
No.
1 The latest WP & CAR templates have been used. Download here ☒ ☐ ☐
2 Pre-approval loop completed (first set of parallel approvers in the ☒ ☐ ☐ Create Approval from Template following instructions at
Approval template) this link. The Approval plan is project and location
dependent. The CAR owner shall modify the Approval
plan as needed following the instructions on the
Approval Tool Template and the stakeholders list on the
Approval Matrix.
3 Safety impact was assessed (SAFETY TEMPLATE) ☒ ☐ ☐
4 Approval loop link is included in the header of White paper ☒ ☐ ☐
5 White Paper and CAR form follow the naming convention ☒ ☐ ☐
‘YEAR(YYYY)_REGION_FC _PROJECT’
6 Latest WP and CAR form uploaded on the Approval tool one day ☒ ☐ ☐ WP and CAR form should be updated based on the
in advance of CAR call (by Tuesday 10:00 am) comments from different stakeholders during the Pre-
Approval loop.
7 Core document (w/o appendices) is max. 6 pgs ☒ ☐ ☐
8 Maximum upload file size is 10 megabytes. ☒ ☐ ☐ DO NOT attach quotes; DO use a summary table and
compress pictures.
9 The Executive Summary includes the amount requested and a ☒ ☐ ☐
basic break-down of the costs into CapEx, OpEx, and Lease
10 The amount requested in the White Paper matches with the ☒ ☐ ☐
amount in the CAR form
11 Table and Figure names are captioned below the table or figure in ☒ ☐ ☐
Italic.
12 Negative numbers are presented as (), not as ‘–‘ minus format. ☐ ☐ ☒
13 A single USD ($) currency is used in the whole document. ☐ ☐ ☒ Amounts should be converted using the latest exchange
rate from the CAR form.
14 Amounts in millions use the MM format (example: $1,347,555 = ☐ ☐ ☒

15
$1.35 MM)
15 Large amounts are rounded up, i.e. $165,758.856 -> $165,759 ☒ ☐ ☐
16 In tables, amounts are ranked from large to small ☒ ☐ ☐
17 --->In tables, amounts are aligned to the right ☒ ☐ ☐
18 Maintenance strategy for technology is defined including Spare ☐ ☐ ☐
parts / internal and external resources and agreed with relevant
stakeholders including central RME.
19 Required internal RME head count per machine / per shift is ☒ ☐ ☐
agreed with RME and included in the WP.
20 Master service agreement is in place for all external support ☒ ☐ ☐
activities required /defined in the maintenance strategy.
21 Qualification and turn over standards have been agreed with Ops ☐ ☐ ☒
Eng. and Central RME.
22 Integration with OEE and SCADA has been planned with central ☐ ☐ ☒
RME team and will be active before equipment turn over.
23 In case the project impacts the building and its exteriors: Has the ☐ ☐ ☒ Please attach confirmation from the Asset Management
lease been checked for landlord consent requirements with Real team here.
Estate Asset and Property Management team as per this wiki?
24 In case the project is a retrofit or buildout the team has checked ☐ ☐ ☒ Alignment with the relevant site controller(s) to
the Exchange Store for available equipment and/or attempted to complete this form and submit via TT as appropriate.
redistribute equipment via Transfer of Asset prior to disposal.
25 New! Permitting has been assessed and reflected in the project

schedule
79 Table 4: Mandatory checklist - DO NOT DELETE
80
81
82 Appendix 2 – Current situation
83
84 Dock Door opened with actual procedure: door is opened but platform is still not set, leaving a space between the dock
85 and the trailer.
86
87
88

20
89
90 Appendix 3 - A3 Incident investigation
91
92
93
94
95 Appendix 4 - Proposed solution – opening procedure
96
97 1- Dock Door is opened up to 1m, until the platform is set, an alarm will flash and sound.
98
99
100
101
102
103 2- Platform has been set, the alarms stop.
104
105

25
106
107
108 3- Dock door is completely opened and platform is already set.
109
110
111
112
113 Appendix 5
114
115 If dock door is opened completely before setting the platform, the alarm will continue sounding and the light flashing
116 until the platform is set.
117
118
119
120 Appendix 6 – closing procedure
121

30
122 1- Dock door is closed only until 1m from floor level.

123
124
125
126 2- Platform is removed. At this time an alarm sounds and a siren light flashes to inform that the platform has been
127 removed.
128
129
130
131 3- Dock door closure is completed.
132

35
133
134

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1 EUCF CAR Approval: 2022 TRN1 [IT] [New DD Opening procedure] [Regional CAR] - (42.

15 2. Current Situation [@lmantica]

32 3. Proposed Solution [@lmantica]

58 5. Vendor Strategy [@lmantica]

67 6. Project Time Line and Project MileStones

Amazon Confidential Page 2 of 8

70 7. Teams and Stakeholders

77 Appendix 1 - Author’s Mandatory Checklist (DO NOT DELETE)

Amazon Confidential Page 3 of 8

25 New! Permitting has been assessed and reflected in the project

Amazon Confidential Page 4 of 8

Amazon Confidential Page 5 of 8

Amazon Confidential Page 6 of 8

122 1- Dock door is closed only until 1m from floor level.

Amazon Confidential Page 7 of 8

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