Mondipak Epping

A division of MPSA

Management Review
Revision 00 Doc No: Q and H&S SP 13 Reviewed By: FC Engelbrecht
Owned By: JB Steenkamp
OHSAS 18001:1999 Clause 4.6 Effective Date: 31 July 2006 Approved By: JB Steenkamp
Signature:

Document Revision Control

Rev. no Page no Changes Effected Date of Change

1. Purpose

To ensure that senior management reviews the sustainability, adequacy and effectiveness of the
H&S MS. It also ensures that management is provided with the necessary information to evaluate
the H&S MS as well as the company policies, objectives, targets, and continuous improvement
plans of the management systems.

2. Scope

The review includes the H&S MS and all documents referenced therein.

3. Responsibility

Position Responsibility
 Responsible for the implementation and maintenance of this procedure
General Manager
 Providing all resources to implement the management decisions taken.
 Responsible for facilitating the management review meetings.
SHEQ Manager
 Responsible for ensuring that the agreed actions are implemented.
 Shall on a bi-annual basis review the progress of the H&SMS, , H&SP’s,
Mancom Objectives and Targets, Policies and other H&S MS monitoring, based on the
records and documents maintained by the SHEQ Manager.
SHEQ Manager  Shall compile all the relevant material for discussion at the Management Reviews.

4. References

Document Type Reference

Informative and Supporting  OHSACT 85 of 1993
Documentation

NB: All printed versions of this document are uncontrolled copies unless signed by the General Manager
Quarterly Management Review Page 1 of 4
/conversion/tmp/activity_task_scratch/746364184.doc
 Mondipak Epping
A division of MPSA

Management Review
Revision 00 Doc No: Q and H&S SP 13 Reviewed By: FC Engelbrecht
Owned By: JB Steenkamp

Document Type Reference

 SP 02 (Determination of requirements related to the product)
 SP 03 (Customer Focus and Satisfaction)
 SP 07 (Training Awareness and Competence)
 SP 09 (Operational Control)
 SP 10 (Control of Documents)
Procedures
 SP 11 (Control of Records)
 SP 12 (Monitoring and Monitoring of Process )
 SP 14 (Auditing)
 SP 15 (Analysis of Data)
SP 17 (Responsible Procurement – Purchasing)
Records

Name Doc No. Retention Time By Whom Where

Review Meeting Agenda Until Amended SHEQ Manager SHE Office

Management review and objectives 1 Year SHEQ Manager SHE office
Management Review Minutes & SHEQ Manager
1 Year SHE Office
Action Plan
Training Matrix YTD 1 Year Rotational SHEQ Manager SHE Office

5. Procedure

No Person/s Resp.
1. Management Review
1.1.  A Management Review Meeting is convened at least every six months,
usually after internal/external audits have been completed in order to General Manager
incorporate the findings into the review.
1.2.  The Review personnel shall have access to background information on
which to base their review.
SHEQ Manager
1.3.  The Agenda of the meeting including date of meeting, attendance, points SHEQ Manager
discussed, decisions taken, and responsibility and implementation target
dates are prepared.
1.4. The minutes/action plans of the Review Meeting are circulated to all relevant SHEQ Manager
personnel with the understanding that non-conformances will be actioned. The
SHEQ Manager will retain one copy as a record.
2. Review Inputs 18001
3.1  Review of previous minutes and action plan. SHEQ Manager
3.2 Corrective actions:
 External incidents YTD
Internal accidents and incidents (including near misses)
3.3 Preventive action
 Audit findings

NB: All printed versions of this document are uncontrolled copies unless signed by the General Manager
Quarterly Management Review Page 2 of 4
/conversion/tmp/activity_task_scratch/746364184.doc
 Mondipak Epping
A division of MPSA

Management Review
Revision 00 Doc No: Q and H&S SP 13 Reviewed By: FC Engelbrecht
Owned By: JB Steenkamp

No Person/s Resp.
3.4 Measuring and monitoring – Safety
 LTIFR
 IOD – other than lost time
 Top five risks
 Safety inspections
 Measuring and monitoring – Health
 VCT’s
 ART’s
 Audiograms
 Medicals
3.5  New safety and medical technology or practices to improve above.
3.6  Recommendations for incident prevention and continual
improvement.
3.7  H&S training YTD trends – Planned vs Actual
3.8  Company objectives and targets – update
3.9  Projects – update
3.10  Amendments to the H&S system
3.11  Legislation Amendments/changes that will affect the H&S system.
3.12  Changes to the policy
3.13  System procedure review.
3. Review Outputs
4.1  Any Management Review findings requiring follow-up actions are
assigned to the appropriate personnel.
 The person assigned the request, is responsible for addressing the
outlined deficiencies in a timely manner. SHEQ Manager
 Actions assigned from the Management Review are reviewed in the
next meeting (Pitstop) to ensure the effectiveness thereof.

4. Support to Management Review

5.1  OPS meetings are held daily to discuss business strategy, Quality, SHE &
other issues. These are chaired by the Operations Manager and attended
by the SHEQ Manager, Planning Manager, Projects Manager,
Maintenance Foreman, Electrical Foreman, Logistics Manager, Production Management
Manager and QA Manager.
 Items carried over from management review are resolved

NB: All printed versions of this document are uncontrolled copies unless signed by the General Manager
Quarterly Management Review Page 3 of 4
/conversion/tmp/activity_task_scratch/746364184.doc
 Mondipak Epping
A division of MPSA

Management Review
Revision 00 Doc No: Q and H&S SP 13 Reviewed By: FC Engelbrecht
Owned By: JB Steenkamp

6. Process

Management
Pit stop Meetings
Review

Review Input

OPS Meeting Management

Review

Review Output

NB: All printed versions of this document are uncontrolled copies unless signed by the General Manager
Quarterly Management Review Page 4 of 4
/conversion/tmp/activity_task_scratch/746364184.doc