Mondipak Epping

A division of MPSA
Monitoring and Measuring of Occupational Health & Safety Performance
Revision 00 Doc No: H&S SP 12 Reviewed By: FC Engelbrecht
Owned By: JB Steenkamp
Approved By: JB Steenkamp
OHSAS 18001:1999 Clause 4.5.1
Effective Date: 31 July 2006 Signature:

Document Revision Control

Rev. no Page no Changes Effected Date of Change

1. Purpose

To monitor and measure Occupational H&S performance.

2. Scope

This procedure governs the monitoring and measurement of the key criteria as defined by legislation and parent company
requirements.

3. Responsibility

Position Responsibility
SHEQ Manager  For the implementation and maintenance of this procedure.
Department Heads  For monitoring and measuring of key characteristics

4. References

Document Type Reference

Informative and Supporting  OHSACT 85 of 1993
Documentation 
Procedures  SP 09 (Operational Control)
 SP 10 (Control of Documents and Data)
 SP 13 (Management Review)
 SP 15 (Non-conformance and Preventative Action)
 SP 02a (Determining Legal and other Requirements)
Records:
Name Doc No. Retention Time By Whom Where
SHE check sheet H&S SD 13 1 Year Rotational SHEQ Manager SHE Office
H&S M Program Register H&S OR 09 1 Year Rotational SHEQ Manager SHE Office
Block and tackle Inspection H&S OR 10 1 Year Rotational GMR 2 GMR 2 Office
Fixed ladders H&S OR 11 1 Year Rotational GMR 2 GMR 2 Office
Strap register H&S OR 12 1 Year Rotational GMR 2 GMR 2 Office
ASIB sprinkler checks H&S OR 14 1 Year Rotational SHEQ Manager SHE Office
Fixed ladders H&S OR 16 1 Year Rotational GMR 2 GMR 2 Office
Step ladders H&S OR 17 1 Year Rotational GMR 2 GMR 2 Office
Safety harness H&S OR 18 1 Year Rotational GMR 2 GMR 2 Office

NB: All printed versions of this document are uncontrolled copies unless signed by the General Manager
Monitoring and Measuring of Occupational Health & Safety Performance Page 1 of 3
/conversion/tmp/activity_task_scratch/746364181.doc
 Mondipak Epping
A division of MPSA
Monitoring and Measuring of Occupational Health & Safety Performance
Revision 00 Doc No: H&S SP 12 Reviewed By: FC Engelbrecht
Owned By: JB Steenkamp

Testing fire alarm system H&S OR 19 1 Year Rotational Security Securtiy Office
Pump house H&S OR 20 1 Year Rotational SHEQ Manager SHE Office
Internal incident investigation H&S OR 21 Indefinitely SHEQ Manager SHE Office
H&S Rep Safety checklist H&S OR 22 1 Year Rotational SHEQ Manager SHE Office
Hot work permit H&S OR 23 1 Year Rotational GMR 2 SHE Office
Cold work permit H&S OR 24 1 Year Rotational GMR 2 SHE Office
Company vehicle checklist H&S OR 26 1 Year Rotational Security Security Office
SHE annual programme H&S OR 27 1 Year Rotational Safety Officer SHE Office
Forklift checklist H&S OR 28 1 Year Rotational HOD Dept Office
Portable electric H&S OR 29 1 Year Rotational Electrician Electrician Workshop
PPE H&S OR 31 1 Year Rotational Cons Store man Cons Store
Accident report H&S OR 32 Indefinitely SHEQ Manager SHE Office
Earth leakage register H&S OR 33 1 Year Rotational Electrician Electrician Workshop

5. Procedure

No Person/s Resp.
1. Identification of operations/activities which require monitoring and measuring
1.1.  The H&S characteristics of activities that require monitoring are
identified through the following means:
 Review legislative and parent company requirements to determine what must
be monitored and measured.
 Objectives and targets: When completing the H&S MS Registers, appropriate SHEQ Manager
Target Measurement Parameters are completed in such a way that they clearly
indicate whether or not the target has been met.
 Non-Conformance Reports – When completing the Corrective Action Section,
measurement of the corrective action must be set to clearly indicate whether or
not the corrective action is adequate.
1.2.  An annual evaluation is conducted to determine whether SABS
SHEQ Manager
standards are still current.
1.3.  Documentation of non-conformance is handled in accordance with SP
SHEQ Manager
15 (Non-conformance, Corrective and Preventative Action).
2. Measuring and Monitoring (General)
2.1.  The methods by which a member of staff monitors or measures the
operations or activities of concern are contained in the specific operational Staff
procedures or WSWP’s.
2.2.  If the SHEQ Manager does not perform the measurement and
monitoring, the member of staff responsible for the measuring and monitoring Staff
must ensure that the SHEQ Manager receives these results.
2.3.  If no standards exist, all measurement and monitoring activities shall
SHEQ Manager
be performed in accordance with industry methods.
2.4.  Results are compiled, which are obtained from the various monitoring Clinic
NB: All printed versions of this document are uncontrolled copies unless signed by the General Manager
Monitoring and Measuring of Occupational Health & Safety Performance Page 2 of 3
/conversion/tmp/activity_task_scratch/746364181.doc
 Mondipak Epping
A division of MPSA
Monitoring and Measuring of Occupational Health & Safety Performance
Revision 00 Doc No: H&S SP 12 Reviewed By: FC Engelbrecht
Owned By: JB Steenkamp

No Person/s Resp.
and measuring activities. Sister/SHEQ
Manager
2.5. These reports shall also be evaluated as part of the Management Review Process,
SHEQ manager
conducted in accordance with SP 13 (Management Review).
3. Measurement and Monitoring of Performance
3.1.  The above methods shall demonstrate the ability of the management
system to achieve specified objectives and targets and conform to the H & S
policy.
Mancom
 If planned results are not achieved, corrective action shall be taken,
as appropriate.

4. Control of measuring and monitoring equipment

4.1.  The calibration and maintenance of monitoring equipment is handled
AIA
in accordance with AIA Standards.

5. Process

Monitoring and
Measuring of Process
and Product

Identification of operations/activities, which

require monitoring and measuring

Measuring and Monitoring

Measurement and Monitoring of Process

Control of measuring and monitoring equipment

NB: All printed versions of this document are uncontrolled copies unless signed by the General Manager
Monitoring and Measuring of Occupational Health & Safety Performance Page 3 of 3
/conversion/tmp/activity_task_scratch/746364181.doc