SOUTH AFRICA REGION METALLURGY

SHE PERFORMANCE STANDARDS

SHE OFFICER

ACTIVITY FREQUENCY
P/SHE/s/001 Check that SHE Policy is communicated properly. Quarterly
P/SHE/s 018 Supply Production Metallurgist and Engineer with appropriate Monthly
written materials for use while conducting tours.
P/SHE/s/016 Schedule quarterly SHE audits. Annually
P/SHE/s/016 Train senior management in conducting a safety audit. Annually
P/SHE/s/008 Circulate magazines and selected articles to relevant management. Monthly
P/SHE/s/007 Induct new senior managers. As required
P/SHE/s/007 Keep record of senior managers having been inducted. Ongoing
P/SHE/s/007 Compare training and personnel records to ensure that all Quarterly
supervisors and middle managers received initial safety and health
training.
P/SHE/s/007 Compare training and personnel records to ensure that all Quarterly
supervisors and middle managers received formal review training in
safety, health and environment management.
P/SHE/s/018 Check that all structures and areas are included in general planned Monthly
inspections.
P/SHE/s/018 Assist management in updating inspection checklists. Ongoing
P/SHE/s/021 Discuss – at safety, health and environment committee meetings – Quarterly
the inspection report analysis.
P/SHE/s/018 Assist management in reviewing the critical parts / items list. Annually
P/SHE/s/021 Randomly check the use of the alternative conditions reporting Monthly
programme.
P/SHE/s/022 Periodically check on the inspection reports in RMS to see that they Quarterly
are up to date.
P/SHE/s/021 Periodically check with the CMMIS office to see if legally required Quarterly
inspections checklists are up to date.
P/SHE/s/018 Monitor programme compliance for planned inspections as follows: Quarterly
1: the percentage of required planned inspections conducted,
2: the quality of planned inspections,
3: the percentage of required critical parts / items inspected
and,
4: the percentage of required pre-use checklists completed.
P/SHE/s/021 Monitor programme compliance for task analyses as follows: Quarterly
1: the percentage required task analysis and procedures
completed,
2: the percentage of required task analysis and procedure
updated and completed,
3: the quality of task assessment analysis and procedures.
P/SHE/s – 021 Establish the number of incidents reported. Daily

Document No: Rev Number: Date of Approval: Next Revision Date:

P/SHE/s/038 4 October 2012 October 2015

Compiled by: Document Custodian: Authorised By: 1 | Page

DA Smith SHE Discipline General Manager
 SOUTH AFRICA REGION METALLURGY

P/SHE/s – 021 Compare the number of incidents reported to the number of Daily
investigations completed.
P/SHE/s – 020 Distribute major loss announcements within 24 hours of occurrence On occurrence
of loss.
P/SHE/s – 020 Distribute high potential loss announcements within 24 hours of On occurrence
occurrence of potential loss.
P/SHE/s – 020 Review overdue actions at production meetings. Weekly
P/SHE/s/015 Keep/maintain accident records. Ongoing
P/SHE/s – 020 Monitor programme compliance to investigations on the following: Quarterly
1: The percentage of required incident investigations
completed,
2: The quality of incident investigations.
3: Compile incident analyses from RMS
P/SHE/s – 021 Review complete task assessment reports Quarterly
P/SHE/s – 021 Periodically check with CMMIS and training if changed critical tasks Monthly
were assessed and if it was recorded as such.
P/SHE/s – 021 Discuss – at safety, health and environment meetings – the Quarterly
complete task assessment analysis.
P/SHE/s – 021 Monitor programme compliance to competency assessments on the Quarterly
following:
1: the percentage of required task Assessments completed,
2: the quality of completed task observations.
P/SHE/s – 012 Check the emergency telephone numbers are updated and Monthly
displayed.
P/SHE/s – 028 Check colour coding and labeling of master control valves during As per schedule
inspections.
P/SHE/s – 008 Check that general rules are posted up and legible. 6 Monthly
P/SHE/s – 008 Assist management with the revision of general rules. As required &
annually
P/SHE/s – 028 Check that signs and colour coding are adequate and according to 6 Monthly
legislative requirements.
P/SHE/s – 046 Monitor programme compliance for rule compliance as follows: Quarterly
1: the percentage of rule compliance,
2: the percentage of required rule reviews conducted,
3: percentage compliance with required work permits.
P/SHE/s – 021 Distribute injury / illness analysis to management, safety and health Monthly
committee and safety representatives. (From RMS)
P/SHE/s/021 Distribute property damage analysis. Quarterly
P/SHE/s – 021 Distribute no loss incident frequency and potential severity rates. Quarterly
P/SHE/s/021 Make an analysis of high potential no loss incidents. Quarterly
P/SHE/s – 020 Ensure that all “A” hazards are reported to senior management. Daily
P/SHE/o/002 Verify P.P.E. standards to see that they comply with job Quarterly
requirements.
P/SHE/o/002 Periodically check on P.P.E. records to see if these are kept up to Quarterly
date.
P/SHE/o/002 Discuss – at the SHE committee meeting – the P.P.E. analysis. Quarterly

Document No: Rev Number: Date of Approval: Next Revision Date:

P/SHE/s/038 4 October 2012 October 2015

Compiled by: Document Custodian: Authorised By: 2 | Page

DA Smith SHE Discipline General Manager
 SOUTH AFRICA REGION METALLURGY

P/SHE/o/002 Monitor programme compliance for PPE on the following: Quarterly

1: percentage compliance with PPE standards,
2: the consistency with which PPE. standards are enforced by
supervisor.
P/SHE/s/008 Circulate magazines and selected articles related to occupational Monthly
health & safety to management.
COP/SHE/o/00 Check on dressing stations to see that first aid reports are kept Monthly
5 updated.
P/SHE/s/021 Analyse first aid reports. Quarterly
P/SHE/s/019 During inspections, check that the directive on the reporting of Monthly
injuries / illnesses are posted up.
P/SHE/s/019 Assist management in developing an action plan. Annually
P/SHE/s/008 Review action plans with each health and safety committee Monthly
meeting.
P/SHE/s/016 Conduct a comprehensive general physical conditions audit. Annually
P/SHE/s/016 Conduct a comprehensive fire prevention audit. Annually
P/SHE/s/016 Conduct a comprehensive occupational health audit. Annually
P/SHE/s/025 Facilitate risk assessments. As required and
P/SHE/s/026 quarterly
Monitor programme compliance for change management as Quarterly
P/SHE/s/029 follows:
1: percentage compliance with the design engineering policy /
directive,
2: percentage compliance with the process engineering policy
/ directive.
3: percentage compliance of issue based risk assessments
conducted
4. Percentage compliance of mini risk assessments conducted
P/SHE/s/008 Monitor programme compliance for personal communications as Quarterly
follows:
1: the percentage of employees receiving proper task
instruction,
2: the percentage of inductions completed,
3. the percentage compliance of Planned task Observations
conducted.
4. compile Planned Task Observation Analyses from RMS
P/SHE/s/008 Keep a supply of relevant material pertinent to safety talk topics. Ongoing
P/SHE/s/008 Check group meeting records to see if guidance – an agenda – is Quarterly
provided to supervisors.
P/SHE/s/008 Provide senior management with adequate related information as As required
would be required at safety and health presentations.
P/SHE/s/008 Monitor programme compliance for group safety meetings as Quarterly
follows:
1: the percentage of required group meetings conducted,
2: the quality of group meetings.
3 Feedback on topics raised for management’s attention is
addressed
Document No: Rev Number: Date of Approval: Next Revision Date:
P/SHE/s/038 4 October 2012 October 2015

Compiled by: Document Custodian: Authorised By: 3 | Page

DA Smith SHE Discipline General Manager
 SOUTH AFRICA REGION METALLURGY

P/SHE/s/008 Check on bulletin boards during inspections to see if there are Monthly
enough and to see if posters are changed regularly.
P/SHE/s/008 Update all bulletin boards as per appointment. Monthly
P/SHE/s/016 Liaise with campaign coordinator on the distribution of written Quarterly
material, related to the topic / theme.
P/SHE/s/016 During random sampling, ask employees whether or not they have Quarterly
received awards or recognition.
P/SHE/s/008 Check local newsletter / brief to see that occupational safety and Monthly
health matters are also published.
P/SHE/s/008 Discuss – at health and safety meetings – “contest / competition for Monthly
the month” aimed at promoting compliance with standards.
P/SHE/s/008 Calculate (determine) competition winners and distribute results. Quarterly
P/SHE/s/008 Evaluate housekeeping promotion programme by regular Quarterly
inspections, according to the P.C.R. checklist.
P/SHE/s/008 Keep / maintain a file on programme promotion activities. Ongoing
P/SHE/e/012 Review new equipment, products and material. Ongoing
P/SHE/e/012 Review properties of chemicals prior to ordering. Ongoing
P/SHE/s/016 Participate in all pre-contract meetings in order identify the Ongoing
P/SHE/s/006 responsible person (for the contractor).
P/SHE/s/016 Check contractor’s reports regarding their safety programme. Ongoing
P/SHE/s/006
P.SHE/o/001 Assist with the clearance of confined space procedure as per Ongoing
procedure
P/SHE/s/016 Assist in conducting two Waste Self audits per year Six monthly

Document No: Rev Number: Date of Approval: Next Revision Date:

P/SHE/s/038 4 October 2012 October 2015

Compiled by: Document Custodian: Authorised By: 4 | Page

DA Smith SHE Discipline General Manager