CY LUPONG TAGAPAMAYAPA INCENTIVES AWARDS (LTIA)

LTIA FORM 02-CONSOLIDATED PERFORMANCE EVALUATION FORM

2024 LUPONG TAGAPAMAYAPA INCENTIVES AWARDS (LTIA)

A. IDENTIFYING INFORMATION
Lupong Tagapamayapa : _______________________________ Region : VI
Municipality of Culasi Award Category : 1st to 3rd Class Municipality
Province: Antique

B.CRITERIA AND PERFORMANCE RATING

ASSIGNED
CRITERIA POINT POINT REMARKS
SCORE
SCORE VALUE
I. EFFICIENCY IN OPERATION 42

A. Observance of Settlement Procedure and Settlement

20
Deadlines

1. a) Proper recording of every dispute/complaint

5 points – submitted/presented the record book or logbook

reflecting all of the required details

2.5 points - submitted/presented the record book or logbook

5
reflecting some of the necessary details

O point - no presented record book or logbook

Note: Check if the record contains docket number, names of the

parties, date and time filed, nature of the case and disposition

b) Sending of Notices and Summons with complete and

accurate information to the parties within the prescribed period
(within the next working day upon receipt of complaint)

5 points – submitted/presented 80% – 100.00% of summons with

complete and accurate information issued within the prescribed
period

3 points – submitted/presented 50% – 79% of summons with

complete and accurate information issued within the prescribed
period 5

2 points – submitted/presented 1% – 49% of summons with

complete and accurate information issued within the prescribed
period

0 point – have not submitted/presented any summons/notices

Note: Scores will be given only when file copy of the notices and
summons issued within the next working day is with date and time
stamped of the receipt.

2. Settlement and Award Period

(At least 10 cases filed under Lupong Tagapamayapa within the
assessment period)
a.) Mediation (within 15 days from initial confrontation with the
Lupon Chairperson)

b.) Conciliation (15 days from initial confrontation with the Pangkat)
c.) Conciliation (with extended period not to exceed another 15 10
days)
d.) Arbitration (within 15 days from the date of the agreement to
arbitrate)
e.) Conciliation beyond 46 days but not more than 60 days on a
clearly meritorious cases
 Number of cases settled thru
Mediation: ____
10 points – 80-100% cases were resolved using any mode of ADR Conciliation: ____
(supported by minutes of proceedings) within the prescribed period Arbitration: ____
8 points - 60-79% cases were resolved using any mode of ADR CFA: _____
(supported by minutes of proceedings) within the prescribed period
To compute:
6 points - 40-59% cases were resolved using any mode of ADR
(supported by minutes of proceedings) within the prescribed period

4 points - 20-39% cases were resolved using any mode of ADR (𝑻𝒐𝒕𝒂𝒍 𝒏𝒖𝒎𝒃𝒆𝒓 𝒐𝒇 𝒔𝒆𝒕𝒕𝒍𝒆𝒅 𝒄𝒂𝒔𝒆𝒔𝒔 ×𝟏𝟎𝟎)/(𝑻𝒐𝒕𝒂𝒍 𝒏𝒐. 𝒐𝒇 𝒄𝒂𝒔𝒆𝒔 𝒇𝒊𝒍𝒆𝒅 −𝒄𝒂𝒔𝒆𝒔 𝒐𝒖𝒕𝒔𝒊𝒅𝒆 𝒕𝒉𝒆 𝒋𝒖𝒓𝒊𝒔𝒅𝒊𝒄𝒕𝒊𝒐𝒏 𝒐𝒇 𝑲𝑷)
(supported by minutes of proceedings) within the prescribed period

2 points - 1-19 % cases were resolved using any mode of ADR

(supported by minutes of proceedings) within the prescribed period

0 point - 0 cases were resolved using any mode of ADR (supported

by minutes of proceedings) within the prescribed period

B. Systematic Maintenance of Records 5

1. Records of Cases
For Cities - computer database with searchable case information - For Municipalities:
2 points if presented photos of the computer database with - 1 point if presented copy/photo of
searchable engine. During onsite, to check the actual database and the manual record
try the search engine - 1 point if presented digital record
2
filing
For Municipalities:
- 1 point if presented copy/photo of the manual record
- 1 point if presented digital record filing

2. Copies of Minutes of Lupon meetings with attendance sheets and

notices 1
1 point – complete and accurate compilation of documents
3. Copies of reports submitted to the Court and to the DILG on file
1
1 point – complete and accurate compilation
4. All records are kept on file in a secured filing cabinet(s)
1 point – if judicial standard is observed, where filing cabinets is 1
secured with lock and key
C. Timely Submissions to the Court and the DILG 7
1. To the Court:
Submitted/ presented copies of settlement agreement to the Court
from the lapse of the ten- day period repudiating the mediation/ 5
conciliation settlement agreement, or within five (5) calendar days
from the date of the arbitration award

5.0 points = 80%-100% submitted on time

4.0 points = 60%-79% submitted on time
3.0 points = 40%-59% submitted on time
2.0 points = 20%-39% submitted on time
1.0 point = 1%-19% submitted on time
0 point = 0% of reports submitted on tim

2. To the DILG (Quarterly) 2

2 points - Submitted/presented of the required report to the DILG

within the prescribed period

1 point – submitted/presented partial report of the DILG within the

prescribed period.

0 point - the required report to the DILG was not submitted or

submitted beyond the prescribed period

D. Conduct of monthly meetings for administration of the

10
Katarungang Pambarangay (KP)
● Notice of Meeting 2

2.0 points – minimum of 12 meetings with KP- related matters,

complete details, each Lupon member must sign (indicating their
name, date and time of receipt) when receiving notices of meeting.

1.0 point – anything beyond the compliance document, with

incomplete details

0 point = no data presented

● Minutes of the Meeting 8

Number of months with KP-related meetings with minutes and
attendance sheets conducted:

8.0 points = 12 months

6.0 points = 9-11 months
4.0 points = 6-8 months
2.0 points = 3-5 months
1.0 point = 1-2 months
0 point = no meeting conducted/ no minutes presented

II. EFFECTIVENESS IN SECURING THE SETTLEMENT OF

INTERPERSONAL DISPUTE OBJECTIVE OF THE 20
KATARUNGANG PAMBARANGAY
A. Quantity of settled cases against filed 10

With a minimum of 10 cases settled, the percentage of cases

received by the Lupon resulting to settlement:

10 points – 100% cases settled

8 points – 80% - 99% cases settled 10
6 points – 60% - 79% cases settled
4 points – 40% - 59% cases settled
2 points – 1% - 39% cases settled
0 point – no settled cases

To Compute:
Total number of settled cases x 100
Total no. of cases filed - cases outside the jurisdiction
of KP

B. Quality of Settlement of Cases 2

•Zero case repudiated 1
•Non-recurrence of cases settled 1

1 point – for non-recurrence and zero cases repudiated (out of the

total number of settled cases)

0 point – at least one (1) (out of the total number of settled cases)

C. At least 80% compliance with the terms of settlement or

8
award after the cases have been settled
8 points – 80% - 100% compliance with the terms of settlement or
8
award
6 points – 70% - 79% compliance with the terms of settlement or
6
award
4 points – 60% - 69% compliance with the terms of settlement or
4
award
2 points – 50% - 59% compliance with the terms of settlement or
2
award
1 point – 49% and below compliance with the terms of settlement or
1
award
III. CREATIVITY AND RESOURCEFULNESS OF THE LUPONG
TAGAPAMAYAPA
30
A. Settlement Technique utilized by the Lupon 10

10 points – five or more settlement techniques utilized

8 points – at least four settlement techniques utilized
6 points – at least 3 settlement techniques utilized
4 points – at least 2 settlement techniques utilized
2 points – at least 1 settlement technique utilized 10
0 point – no report

Note: Settlement technique to be considered are those that are

within the KP process and procedures.

B. Coordination with Concerned Agencies relating to disputes

filed (PNP, DSWD, DILG, DAR, DENR, Office of the Prosecutor, 5 5
Court, DOJ, CHR, etc.)

5 points – with proof of coordination relative to the filed disputes

0 point – without proof of coordination relative to the filed disputes

C. Sustained information drive to promote Katarungang

5
Pambarangay
1. For Cities
• IEC materials developed 2
• IEC activities conducted 1
• Innovative Campaign Strategy 2

2. For Municipalities
• IEC materials developed 2
• IEC activities conducted 2
• Innovative Campaign Strategy 1
D. KP Training or seminar participated within the assessment
10
period
Organized skills training participated by the Lupong Tagapamayapa 10

Trainings or seminars should cover the following, and the Lupon

should be able to articulate during validation their learnings
therefrom:

1. General/basic orientation or review of the KP system

2. Skills training on conduct of KP proceedings e.g. relevant ADR
systems, KP case management
3. Advanced knowledge on laws, policies, and standards in relation Note: The OADR conducts free
to the KP system e.g. gender and human rights, criminal/civil justice webinar series and regional road
shows in relation to KP
10 points– at least6 qualified training/seminars
8 points– at least 5 qualified training/seminars
6 points– at least 4 qualified training/seminars
4 points– at least 3 qualified training/seminars
2 points– at least 2 qualified training/seminars
0 point– No qualified information training/seminar

IV. AREA OR FACILITY FOR KP ACTIVITIES 5

• Building structure or space

For cities – the office or space should be exclusive for KP matters

For cities:
5 points – office or room for exclusive use during KP proceedings
with tables, chairs and other furniture and necessary equipment

2 points – office or room for shared use during KP proceedings with

tables, chairs and other furniture and necessary equipment 5

For municipalities – KP office or space may be shared or used for

other Barangay matters.

For municipalities:
5 points – office or room designated for KP proceedings equipped
with tables, chairs and other furniture and necessary equipment

V. FINANCIAL OR NON-FINANCIAL SUPPORT 3

1. City, Municipal, Provincial, or NGAs 2

2 points – received support from both National & Local Government

1.5 points – received support from the either National & Local
Government
0 point – no support

Note:
- Excluding the regular appropriations for the barangay and
incentives from the DILG programs
- Acknowledgement receipt should be signed by both the donor and
recipient.
- Only counted if additional honoraria or support from the Lupon on
top of the mandatory allocations

2. People's Organizations, NGOs or Private Sector 1

1 point – received support from either the organization or individual

0 point – no support received from either the organization or

individual
TOTAL SCORE 100