REQUEST FOR PROPOSAL (RFP)

(Consultancy)

For

Construction of Three Classrooms & One Zoology

Museum at BZU Multan.

February, 2024

PROJECT DIRECTOR DEVELOPMENT

Bahauddin Zakariya University, Multan.
Phone #. 061-9210122
1. P ROJECT BRIEF

The Project “Construction of Three Classrooms & One Zoology Museum at BZU
Multan”is permanent infrastructure with following details:-

(i)

AREA COST ESTIMATES OF CLASS ROOM EXTENSION

Unit Total Circulation
Sr. Nos Net Gross Area
Area Area (30%
Description of
No Area of Net Area)
Units (Sq.Ft) (Sq.Ft)
(Sq.Ft) (Sq.Ft)

1 Corridor 1 382.5 382.5 … 382.5

1 559 559 …. 559

2 Class Room

Sub Total 941.5 … 941.5

Total Cost in Million 4.65 (M)
(ii)

3 Class Room & 1 Zoology Museum

Sr. No. of Unit Area Total Net
Description
No Units (Sq.Ft) Area (Sq.Ft)
Ground Floor
1 Offices 2 120 240
2 Bath 2 48 96
3 Museum Hall 1 1176 1176
4 Stair Case 1 180 180
First Floor
1 Class Room 2 912 2,400
Area Sum 3516
Circulation Area (15%) 527.4
Gross Area 4043.4
Total (In Million Rs.) 21.35 (M)

2. S COPE OF SERVICES

The Following are included in the scope of consultancy services required for the subject
project:-
 The Project cost i.e Rs. 26 (M), the services includes Design and Top
Supervision of the project.
 Soil investigation/determination of bearing capacity of soil.
 Preparation of Preliminary Designs/Drawings/Plans/Sections & Elevation
including 3-D Views.
 Detailed Architectural/Structural/Drawings & Layout Plan.
 BOQ & Bidding Drawings and all internal Services including Electrical,
Plumbing, Sanitary Installation, Telephone & Internet.
 The Top supervision of the Project.
 Re-consonance/soil investigation will be responsibility of consultant and its
cost will be inclusive of design cost (no additional payment will be made).
3. PROCEDURE OF OPEN COMPETITIVE BIDDING.-

Same as otherwise provided in these rules the following procedures shall be

permissible for open competitive bidding, namely:-
Single stage – two envelope procedure:- (PPRA Rule No.36 (b) )
(i) The bid shall comprise a single package containing two separate Envelopes.
Each envelope shall contain separately the financial proposal and the technical
proposal;
(ii) The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL
PROPOSAL” in bold and legible letters to avoid confusion;
(iii) Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened;
(iv)The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the
custody of the procuring agency without being opened;
(v) The procuring agency shall evaluate the technical proposal in a manner
prescribed in advance, without reference to the price and reject any proposal
which does not conform to the specified requirements;
(vi) During the technical evaluation no amendments in the technical proposal shall
be permitted;
(vii) The financial proposals of bids shall be opened publicly at a time, date and
venue announced and communicated to the bidders in advance;
(viii) After the evaluation and approval of the technical proposal the procuring
agency, shall at a time within the bid validity period, publicly open the financial
proposals of the technically accepted bids only. The financial proposal of bids
found technically non-responsive shall be returned un-opened to the respective
bidders; and
(ix) The Bid to be the “most advantageous” (least cost method) shall be accepted.

4. T echnical Evaluation Criteria (Appendix-B; Scoring Matrix, Consultant

Selection Guidelines P&D Department Govt. of Punjab).
Criteria, sub-criteria, and point system for the evaluation of Technical
Proposals are:
Sr.No Evaluation Criterion Project Category Name of Firm
Value of Consulting
More then 10 (M)
Assignment (Pak.Rs.)
W1 Company Profile 40%
W2 Project Team 40%
Approach &
W3 Methodology 20%
Total 100%

Points
(i) Company Profile:
a) Number of similar assignments 40
(Minimum 4 similar Building Project (1 Similar Project = 10 Marks )
b) Value of similar assignments 40
(Minimum 4 similar Building Project (1 Similar Project = 10 Marks)
c) Organizational structure 10
d) Financial Capability 10
(Provide Last 3 years Tax Returns)
Total = 100
(ii) Project Team:
a) Architect 30
b) Estimation/Coordination Engineer 20
c) Structural Engineer 30
d) Electrical Engineer 20
Total = 100

The number of points to be assigned to each of the above positions or disciplines

shall be determined considering the following three sub criteria and relevant
score:

1) Education and qualifications 25

2) Relevant background 70
3) Time with firm 5

Total score: 100

(iii) Approach & Methodology:
a) Understanding & Innovativeness 40
b) Methodology & Work plan 60

Total score: 100

Technical Score = 40% of Company Profile(i) + 40%of Project Team (ii)

+ 20% ofApproach & Methodology (iii).

The minimum technical score required to pass is: 65 Points out of 100.
5. T ECHNICAL PROPOSAL SUBMISSION
FORM
Location, Date
To:

Project Director (Development),

Bahauddin Zakariya University,
Multan.

Dear Sir,

We, the undersigned, offer to provide the consulting services for [Insert title of
assignment] in accordance with your Request for Proposal dated [Insert Date] and
our Proposal. We are hereby submitting our Proposal, which includes this Technical
Proposal, and a Financial Proposal sealed under a separate envelope1.
We are submitting our Proposal in association with: [Insert a list with full name
and address of each associated Consultant]
We hereby declare that all the information and statements made in this
Proposal are true and accept that any misinterpretation contained in it may lead to
our disqualification.
If negotiations are held during the period of validity of the Proposal, i.e., before
the date indicated in Paragraph Reference 1.12 of the Data Sheet, we undertake to
negotiate on the basis of the proposed staff. Our Proposal is binding upon us and
subject to the modifications resulting from Agreement negotiations.
We undertake, if our Proposal is accepted, to initiate the consulting services
related to the assignment not later than the date indicated in Paragraph Reference
7.2 of the Data Sheet.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:
6. F INANCIAL PROPOSAL SUBMISSION FORM

Location, Date

To:
Project Director (Development),
Bahauddin Zakariya University,
Multan.

Dear Sir,

We, the undersigned, offer to provide the consulting services for [Inserttitle of
assignment] in accordance with your Request for Proposal dated [Insert Date] and
our Technical Proposal. Our attached Financial Proposal is for the sum of [Insert
amount(s) in words and figures1]. This amount is inclusive of the taxes except PST.
Details as follows:
Sr. No. Description Unit Rate/%age Amount (PKR)
1 Design Lump sum
2 Site Visits (20 Visits During Per Visit
Execution)
3 Contactor IPC Verification Percentage of
contractor IPC/bill
(running and final)
Total Amount (Inclusive of All Taxes except PST)

Our Financial Proposal shall be binding upon us subject to the modifications

resulting from Agreement negotiations, up to expiration of the validity period of the
Proposal, i.e. before the date indicated in Paragraph Reference 1.12 of the Data
Sheet.
No commissions or gratuities have been or are to be paid by us to agents
relating to this Proposal and Agreement execution.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:

SUMMARY OF COSTS
 Pak Rupees in
Item Million

Construction of Three Classrooms & One

Zoology Museum at BZU Multan 26.0

7. P REPARATION OF TENDER DOCUMENTS

Consultant will prepare tender documents in accordance PPRA Punjab Rules

2014 and P&D guidelines.
8. BILL OF QUANTITIES

The Consultant shall prepare detailed bill of quantities on the standard format
(latest MRS Finance Department Govt. of Punjab) calculated to the accuracy of ±10%
of all items of work. Backup data will be provided to the Client/Client's
Representative in separate folder.
9. Preparation of Construction Drawings

Consultant will prepare Construction Drawings.

10. Deliverables& Payment.

The Consultants shall be required to produce the following outputs at the end
of each stage of work:-
No. of
Sr. No. of Soft
Deliverable/ Submission Hard Payment
No. Copies
Copies
Design consultancy services i/c
Inception Report, Geotechnical
Investigation Report, Design
1 Report (complete in all respect), 5 01
Detailed Engineer’s Estimate,
Construction Drawingand Bidding
Documents.
Top supervision payment
- - -
(i) IPC verification fee shall be
payed after approval of
%age
2. Contractor’s IPC.

(ii) Per Visit Cost Shall be

payed along (i) Per Visit

Total Payment of % Contract Amount 100 %

11. CORE TEAM/ EXPERTS REQUIRED FOR DETAILED DESIGN

Following core team of experts would be required for the detailed design:
Sr.
Expert Qualification & Relevant Experience
No.
MSc. Engineering (Civil) /BA Architecture
1 (StructuralEngineer/Architect)
with 10 years of Experience
Civil Engineer for Top
2 BSc. (Civil) with 10 years of Experience
Supervision
BSc. (Civil) with 05 years of Experience
3 Quantity Surveyor or D.A.E (Civil) with 10 years of
Experience
 GENERAL ARTICLES

1. T IME DURATION:
The time duration for the proposed consultancy is estimated to be 02
monthsfor feasibility and design stage& and supervision period shall be as per
contractors construction period. The client shall be at liberty to increase or
decrease the quantum of work / duration of consultancy services without
assigning any reason.

2. C ONSULTANT’S LIABILITY

Professional liability as stated in the prevalent conduct and practice of

Consulting Engineers Prescribed by PEC/PCATP and as per PPRA Rules shall
be applicable to the consultant.

3. B ZU (REQUIREMENTS)

The Consultant will take special measures for representing national/historical

Architecture, defining cultural heritage of the region/country, energy efficient,
compliant of Building Code of Pakistan, the Accessibility Code of Pakistan
2006, Fire Prevention and Safety Regulations-2016, friendly for special/disable
people and other similar regulations for molted by the Govt. from time totime.
The consultant shall have to certify the compliance of the prevailingregulations
in this regard.