18002-HSE-MG-004-00 HSE Project Management

HSE PROJECT MANAGEMENT
DOCUMENT: 18002-HSE-MG-004
405 MW dc SOLAR PV PLANT,SAKAKA- KSA
Owner / Client ACWA POWER
Owner’s Engineering TYPSA
Principal Subcontractor
MAHINDRA SUSTEN
Name & Designation Signature Date Signed
Dibu. MK
Prepared by:
HSE Manager
A u t h o r i z e d b Muneer Nwairan
y: Project Director
Approved by ACWA POWER
The latest version of this document is available in electronic format for consultation and document management.
Document: 18002-HSE-MG-004-00
Rev. No. Purpose of Issue Date Issued Remark
0 Initial release for approval 06/06/2019
Table of Contents
1. PURPOSE................................................................................................................................................3
2. SCOPE....................................................................................................................................................4
3. GENERAL INFORMATION.......................................................................................................................4
3.1 Glossary of Terms..............................................................................................................................4
3.2 Responsibilities..................................................................................................................................5
3.2.1 General Responsibilities.................................................................................................................5
4. Procedure..............................................................................................................................................5
4.1 HSE Committee:.................................................................................................................................5
4.2 HSE COMMUNICATION PROCEDURE.................................................................................................6
4.3 HSE REPORTING...............................................................................................................................10
4.4 Related Documents.........................................................................................................................13
1. PURPOSE
The purpose of this Procedure is to establish the minimum requirements for the
I. HSE Committee,
II. Communication procedure
III. HSE reporting at MSPL sites.
2. SCOPE
This procedure shall apply to all construction, assembly, pre-commissioning, commissioning and start-up
activities throughout the life-cycle/ duration of Sakaka project
All the requirements described in this procedure apply to the Construction, Pre-commissioning,
Commissioning activities performed by the CONTRACTOR and its SUBCONTRACTORS inside CONTRACTOR
fenced areas, if there is an activity that is performed in other contractor or owner areas, however shall be
applicable the other Contractor or Owner’ Procedure. If there is no such procedure, then this procedure
will be of application.
3. GENERAL INFORMATION
3.1 GLOSSARY OF TERMS
Subcontractor: Organization which, submitted the co-ordination of CONTRACTOR, performs construction

and erection, pre-commissioning and commissioning activities for the project.
Site: Areas within the Project fenced area where CONTRACTOR and its SUBCONTRACTORS shall carry out
the works included in the Contract.
3.2 RESPONSIBILITIES
3.2.1 GENERAL RESPONSIBILITIES

The following personnel have responsibilities defined in this procedure:
 MSPL Managers
 MSPL Supervisors
 MSPL Employees
 MSPL Contractors
 MSPL Subcontractors
 MSPL Visitors.
4. PROCEDURE
4.1 HSE COMMITTEE:
General:
I. Members to the Site HSE Committee are assigned by the Site Manager and the Site HSE Manager.
The Site HSE Committee shall consist of Management, HSE, and Craft personnel. The craft persons
shall be encouraged to take an active role in promoting and monitoring project HSE.
II. The Site HSE Committee will meet on a regular basis (no less than once per month or week),
preferably on the same day at the same time.
III. The Site HSE Committee reviews significant near misses, recordable injury/illnesses, and lost-time
incidents and discusses them to determine if further corrective action is necessary.
IV. The Site HSE Committee reviews and discusses findings from the Leading Indicator and
Inspections as well as any other inspections conducted since their last meeting and recommends
corrective measures to management.
V. The Site HSE Committee discusses employee HSE concerns and suggestions and offers solutions or
implements suggestions.
VI. The Site HSE Committee discusses jobs planned for the coming month, particularly HSE issues to
be addressed with craft employees.
VII. The Site HSE Committee offers topics for discussion at weekly toolbox meetings.
Committee Membership:
I. Chairperson (may be a supervisor or a craft person):

 Conducts one Site HSE Committee meeting on a regular basis.
 Develops a written agenda for the meeting.
 Leads the HSE committee meeting, following the agenda and encouraging open
discussion.
 Communicates HSE concerns to project management.
 Starts meetings on time and limits length of meeting to 1 hour.
II. Recorder:
Takes minutes of Site HSE Committee meetings.

Ensures minutes and any corrective actions are typed and distributed.
Meeting agenda and minutes will be distributed to the HSE files, contract, and
subcontract files as appropriate.
III. Committee Member (craft employee or supervisor/manager):
 Attends and actively participates in Site HSE Committee meetings.
 Communicates HSE concerns to the work force.
 Sets an example of safe work habits and follows HSE regulations.
 Assists with incident investigations at the request of the CM and HSE committee
chairperson.
 Each person will be assigned as a member for at least two months with a rotation set up
that will not have a majority of the members rotating at one time.
4.2 HSE COMMUNICATION PROCEDURE
 The Site HSE Manager is responsible for the coordination of internal and external
communication relevant to the Project HSE Management System.
 The Site HSE Manager will maintain a Communication Log for relevant internal
communication between the various levels and functions of the project. The HSE
Manager will also maintain documentation on receiving, documenting and responding to
relevant communication from external interested parties.
General Internal Communication:
 The Project HSE Manager shall ensure that relevant HSE information is communicated
between the projects various levels and functions by the following means:
I. Prominent posting of the Site HSE Policy statement.
II. New employees shall be briefed on the site’s HSE Policy and its importance as
well as to HSE procedures related to their job. This may be accomplished as part
of the new employee orientation.
III. Posting of HSE information on bulletin boards, as appropriate
IV. HSE topics applicable to the site’s activities shall be included in HSE, as
appropriate.
V. Additional methods at the discretion of the site.
 Site management shall encourage employees to offer suggestions, improvement ideas,
questions, or comments regarding HSE issues at the location. Facility management shall
consider and respond to each of these. This does not require every suggestion must be
implemented. It does require that all suggestions will be evaluated through the Lessons
Learned program.
External Communication
 The Project will provide details of significant HSE concerns/issues upon request from
external parties. This information shall be facilitated through the Site HSE Manager.
 Communication with Regulatory Bodies:
When a notice is received from a regulatory authority, the receiver should notify
the Site HSE Manager. A copy of the notice will be made and kept by the HSE
Department; a copy of the notice will be forwarded to the Global HSE Manager
with a covering note explaining the circumstances. Response to notice from
Regulatory Authorities shall be made in accordance with the time frame specified
on the notice.
Communication matrix:
MODE OF
CONTENT OF
GIVER RECEIVER COMMUNIC FREQUENCY RECORDS
COMMUNICATION
ATION
Health & Safety CEO of All employees and stake Policy Board, As & when
Policy MSP holders Web Site required
CEO of All employees and stake Policy Board, As & when
Environmental Policy
MSP holders Web Site required
Substance abuse CEO of All employees and stake Policy Board, As & when
policy MSP holders Web Site required
CEO of All employees and stake Policy Board, As & When

Disciplinary Policy
MSP holders Web Site required
Before
Top sheet of
Hard copy, commencement
HSE Management Project Client, All employee of Plan, Training
Mail, Training of project and as
Plan Director project, Sub contractors, Records
Program & when required
afterwards
Client (if asked for Before
submission), Employees, Hard Copy, commencement Training
Security Project
Sub Contractor’s Mail, Training of project and as records
Management Plan Director
workmen, Supplier, Program & when required
Visitor afterwards
Before
Emergency Hard Copy, commencement
Clients, Employees, Sub Training
Management Plan & Project Induction of project and
Contractor’s workmen, Records
Fire Prevention & Director Training, as & when
Supplier, Visitor
Control Plan Mock Drill required
afterwards
Hard Copy,
Clients, Planning In –
Mail,
Waste Management Project Charge, Store Keeper, As and when Training
Induction
Plan Director Sub Contractor’s required Records
training
workmen, Supplier
program
Mail, Hard
Clients, Employees, Sub Copy,
Traffic Management Project As and when Training
Contractor’s workmen, Induction
Plan Director required Records
Supplier, Visitor Training
Program
Mail,
Project Director, Project MOM,
Subcontractors Discussion in
HSE HSE Committee Subcontracto
Performance Project HSE Monthly
Manager Members, Sub r Assessment
Assessment Report Committee
Contractors Report
Meeting
HSE Induction
All internal interested
training, Job
parties and external
specific HIRA (18002-
Hazard Identification Project interested parties like As and when
Training, Tool HSE-MG-014)
& Risk Assessment manager Customers, suppliers, required
Box Talk,
Sub Contractors,
Awareness
Workmen, visitors etc.
posters,
E Mail,
Issues related to Head - HSE
HSE Manager, Discussion As and when MOM of HSE
procurement of PPE Internation
Procurement Manager points in HSE required Meeting
& Safety devices al
Meeting.
Head –
Changes in the HSE All internal interested Document
HSE As and when it Document
Management system parties at relevant Change note
(Internatio takes place Change Note
elements functions and levels through mail
nal)
All internal interested
Project parties and external
Manager / interested parties like Document Prior starting of
SOP SOP
Departme Customers, suppliers, release the Project
ntal Head Sub Contractors,
Workmen, visitors etc
HSE Site Engineer /
All HSE inspection & Manager / Construction Manager / Relevant
Mail Daily
Observation report HSE Project Manager / BU forms
Engineer Head / BU HSE Head
Head – HSE Managers, Project
Audit
Internal HSE audit HSE Director, PM and other
Mail Yearly Schedule
schedule (Internatio relevant interested
nal) parties
18002-HSE-
Internal Audit
RP-006
observation report &
At least once in 18002-HSE-
summary and status Internal
Auditee Mail life of every CL-006a
including Non- Auditor
project 18002-HSE-
conformity and its
FO-006b
corrective action
MOM of the Head – All internal interested

MOM of the
Management Review HSE parties at relevant Mail Yearly
MRM
Meeting (Internatio functions
nal)
Project EHS Committee
MOM of the HSE HSE Members, Project 18002-HSE-
Mail Monthly
Meeting Manager Director, Head – HSE FO-004a
(International)
Site Engineer /
Construction Manager /
Disciplinary Action Project Project Manager / HSE As & when Relevant
Mail
Report Director Manager/ HR Manager / acquired. form
Departmental Head /
Sub Contractor / Violator
Mail.
HSE Stats -
Discussion in
HSE Project Director, HSE 18002-HSE-
HSE Statistics Project HSE Monthly
Manager Head (International) FO-004b
Committee
Meeting
Incident /
Accident
Incident / Accident Site Project Director, HSE As & when Preliminary
Mail
Preliminary Report Engineer Manager acquired Report
18002-HSE-
RP-005a
Office
Project Director, Inspection
Office Inspection HSE
Administration manager, Mail Monthly Report
reports Manager
HR Manager 18002-HSE-
FO-009
Permitting
Authority
(Site
Engineer /
Sub Contractor’s As & When Relevant
Work Permits Constructi Mail
Supervisor required Work Permits
on
Manager /
HSE
Manager/
Mail,
Induction
training, Job Training
HSE All end users of the As & When
MSDS specific Records,
Manager material required
Training, Display Board
Display of
information
Mail,
MOM of the
Project Director, Discussion in
HSE Project
KPI Report Construction Manager, Project Monthly
Manager Committee
Committee Members Committee
Meeting
Meeting
Roles & HSE Clients, Sub Contractors, Organisation As & when HSE Plan,
Responsibilities Manager Suppliers, Visitors Chart required Display Board
4.3 HSE REPORTING
General:
 MSPL sites shall make every attempt to prevent the possibility of incidents and accidents
to employees when performing work activities.
 The Following data will be collected and maintained
I. Incidents
II. Work Hours
III. HSE Inspections
IV. PTW Logs
V. HSE Training Data
VI. HSE Action Tracking Register
Monthly HSE Reporting:
 HSE will generate and distribute on the 03rd of each month the following reports:
o Monthly HSE Summary Report
o HSE Statistics Report
 These reports will be distributed, minimally, to the following key personnel:
o Project Director
o Client Management
o MSPL HSE HO
o Construction managers
o Global HSE Head
Cumulative last Cumulative this

Item Reporting Period
Report. Period Report. Period
Fatality
Lost time incident / LTI
Lost days
Restricted Work Case
Medical Treatment Case (off site)
First aid cases (on site)
Occupational Diseases
Near miss incident
Property damages
Dangerous Occurrences
Environmental Incidents
Project Man hours

Man, hours spent since last Lost Time
Injury (LTI)
LTI rate [(LTIs)*200,000/hours worked]
Reportable incidents LTI, dangerous
occurrences, diseases, env. incidents
Reportable incidents rate (per 200,000
hours worked)
HSE notices
HSE fines (US$)
HSE induction sessions
HSE toolbox talks and awareness
sessions
HSE training sessions
Total personnel trained on HSE issues
Total HSE training hours
Occ. health check-up (number/% of
monitoring target)
HSE tours
HSE inspections
HSE audits
HSE emergency tests, drills & practices
HSE awards and appreciation.
HSE committee meetings
Safety Data – Calculation
Total hours Worked
- The total number of hours worked by all employees working in the premises, it includes
managerial,
- supervisory, professional, technical, clerical and other workers (including contractor workers,
security personnel & others)
- Man-hours worked shall be calculated from site record including overtime. When this is not
applicable, the same shall be estimated by multiplying the total Man days worked for the period
covered by the number of hours worked per day. The total number of Man days for a period is
the product of the number of persons engaged multiplied by the Man days worked.
Lost Days & Restricted work days
Calendar days (including the scheduled days off such as weekends, company holidays, vacation days or
others off days, etc.) on which an employee is unable to work or is restricted in his work because of
occupational injury or illness. This does not include the day of the injury / illness and is based on his
ability to work rather than his work schedule.
The Lost Time Injury Rate uses the number of cases that contained lost work days. The calculation is made
by multiplying the number of incidents that were lost time cases by 200,000 and then dividing that by the
employee labour hours at the company.
Number of Lost Time Injuries X 200,000

LTI Rate = ------------------------------------------------------------
No of Hours Worked
Accident
- An unintended / unplanned occurrence which will result in personal injury, property loss
Reportable Lost Time Injury
- An Injury causing death (or) disablement (permanent/partial) of the injured person for 24 hours
or more excluding the day of the shift on which the accident occurred.
Dangerous Occurrence
- An unplanned event, whether it is attended by personal injury or disablement, which result in –
- Bursting of plant used for containing or supplying steam under pressure greater than
atmosphere pressure.
- Collapse or failure of crane, winch, chain pulley, hydra or other appliance or other appliance
used in raising or lowering goods or any part thereof, or the overturning of crane, hydra etc.,
- Explosion or fire or bursting out, leakage or escape of any hot substance causing injury to any
person or any room or place in which persons are employed
- Collapse or subsidence of any material, equipment, structure, scaffold
Hazard
Hazard is any existing or potential physical conditions in the workplace that itself or by interacting with
other variables can result in death, injuries, property damage or any other losses
Risk
Risk is likelihood that the hazard will result in an accident. Risk also considers how serious the resultant
injury would be
Recordable Incident Rate
The OSHA Recordable Incident Rate (or Incident Rate) is calculated by multiplying the number of
recordable cases by 200,000, and then dividing that number by the number of hours at the company.
Number of reportable Lost Time Injuries X 200,000

Frequency Rate = ------------------------------------------------------------
Man-hours Worked
Severity Rate:
Number of man days lost due to reportable lost time injuries per million Man hours worked Man days
Lost due to reportable LTI X 200,000

Severity Rate = ------------------------------------------------------------
Man-hours Worked
4.4 RELATED DOCUMENTS
- 18002-HSE-FO-004a-00 MOM HSE Meetings

- 18002-HSE-FO-004b_00 HSE Statistics report

18002-HSE-MG-004-00 HSE Project Management

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HSE PROJECT MANAGEMENT

Owner / Client ACWA POWER

Owner’s Engineering TYPSA

Name & Designation Signature Date Signed

Approved by ACWA POWER

Rev. No. Purpose of Issue Date Issued Remark

0 Initial release for approval 06/06/2019

3.1 GLOSSARY OF TERMS

Subcontractor: Organization which, submitted the co-ordination of CONTRACTOR, performs construction

3.2.1 GENERAL RESPONSIBILITIES

4.1 HSE COMMITTEE:

I. Chairperson (may be a supervisor or a craft person):

Takes minutes of Site HSE Committee meetings.

4.2 HSE COMMUNICATION PROCEDURE

General Internal Communication:

CEO of All employees and stake Policy Board, As & When

MOM of the Head – All internal interested

Responsibilities Manager Suppliers, Visitors Chart required Display Board

4.3 HSE REPORTING

Monthly HSE Reporting:

Cumulative last Cumulative this

Project Man hours

Safety Data – Calculation

Total hours Worked

Lost Days & Restricted work days

Number of Lost Time Injuries X 200,000

Recordable Incident Rate

Number of reportable Lost Time Injuries X 200,000

Lost due to reportable LTI X 200,000

4.4 RELATED DOCUMENTS

- 18002-HSE-FO-004a-00 MOM HSE Meetings

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