Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Name of FS Student Villanueva, January Isaac M.

Course, Year and Section BPED III-2

Name of FS Mentor Ms. Kimberly Inaldo

Date

At the end of this learning activity, the FS students should be able to:
1. identify the school forms, its purpose and uses;
2. download and fill-out sample DepEd school forms; and
3. do sample computation of grades using the DepEd assessment criteria.

The K-12 Grading System, Electronic Class Record Templates, and DepEd Forms
. The K to 12 Basic Education Program uses standards- and competency-based grading system. When we say grading
system we mean a system that educators use in a particular institution to evaluate each individual student’s performance and
learning. Grading can include letter grades, percentages and even a simple pass/fail. Grades can be attached to physical activities
like writing assignments, lab work, projects, reports and tests. In DepEd, all grades are based on the weighted raw scores of the
learners summative assessments. These summative assessment can be classified into three components, namely, written works
(WW), performance task (PT), and quarterly assessment These three will be the bases for grading. The nature of the learning area defines
the way these three components are assessed.
For Kindergarten, checklist and anecdotal records are used instead of numerical grades. These are based on learning
standards found in the Kindergarten curriculum guide. For grades 1 to 12, numerical grades are used. The minimum grade
needed to pass a specific learner’s area is 60, which is transmuted to 75 in the report card. The lowest rank mark that can appear
on the report card is 60 for quarterly grades and final grades.
Teachers in the Basic Education implementing the K to 12 program uses electronic class record in excel format to facilitate
high level of accuracy in the computation of the learners grade. Each learning area has its specific e-class record. Aside from these,
different DepEd forms are accomplished at varied time within a school year.
In this activity, FS 2 students will be exposed to various DepEd forms and e-class records. They will be given
opportunities to examine and accomplish different forms, compute quarterly grades and final grades, and accomplish e- class records
aligned with their specialization.

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Below are weights of the components for grades 1 to 10, and senior high school before the covid-19 pandemic.

Table 1: Weight Distribution of the Summative Assessment Components per Learning Area for Grades 1-10

Assessment Weights
Components Languages/AP/EsP Science/Math MAPEH/EPP/TLE
Written Works 30% 40% 20%
Performance Tasks 50% 40% 60%
Quarterly Assessment 20% 20% 20%

Table 2: Weight Distribution of the Summative Assessment Components for Senior High School

Technical/Vocational and Livelihood

Academic Track
(TVL)/Sports/Arts and Design Tracks
Assessment Core Work
Work
Components Subjects All Other Immersion/Research/Business All Other
Immersion/Research
Subjects Enterprise Subjects
Exhibit/Performance
Simulation/Exhibit/Performance
Written Works 25% 25% 35% 20%
Performance Tasks 50% 45% 40% 60%
Quarterly assessment
25% 30% 25 20%

The summary of learners progress is shown quarterly to parents and guardians through a parent-teacher conference, in which the report card
is discussed. The grading scale its corresponding descriptors, are in table 3.
Table 3: Descriptors, Grading Scale and remarks

Descriptors Grading Scale Remarks

Outstanding 90 -100 passed
Very Satisfactory 85 - 89 passed
Satisfactory 80 - 84 passed
Fairly satisfactory 75 - 79 passed
Did not meet expectation Below 75 failed
Source: DepEd order No. 8 s 2015

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Below are weights of the components for grades 1 to 10, and senior high school during the covid-19 pandemic in DepEd schools
implementing flexible learning modality. (DO No. 031, s 2020)
Table 4: Weights of the components for grades 1 to 10

Assessment Weights Distribution (For grades 1 to 10)

Components
Language/ AP/ EsP Science/ Mathematics MAPEH/ EPP? TLE

Written Works 40% 50% 30%

Performance Task 60% 50% 70%

Table 5: Weights of the components for Senior High School

Weights Distribution (Senior High School)

Assessment Academic Track TVL/ Sports/Arts and Design
Components Core Work Immersion/ Research/
All other Work Immersion/
Subjects Business Enterprise All other
subjects Research Exhibit/
Simulation/ Exhibit/ Subjects
Performance
Performance
Written
40% 40% 50% 30%
Works
Performance
60% 60% 50% 70%
Task

Table 3: Sample Computation of Written Works and Performance Tasks in language/AP/EsP for Grade 1 to 10
and SHS Core Subject

Written Works (40%) Performance Tasks (60%)

Initial Quarterl
Tot Tota Grade y Grade
1 2 3 4 PS WA 1 2 3 4 PS WA
al l

Highest
2 10 60
Possible 25 20 20 85 100 40% 15 15 25 20 75 100 100
0 0 %
Score

LEARN 1 36.4 45
22 20 17 77 91 12 13 19 15 56 75 81.4 88
ER A 8 % %

For the detailed description of assessment procedures in the DepED, please refer to DepEd Order No. 8, s 2015 for s the
assessment before the Covid19 pandemic and and the DepEd Order No.031 s 2020 for the Interim assessment and Grading in
Light of the Basic Education Learning Continuity Plan during pandemic.

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 Activity 6 – Grading System and DepEd School Forms

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Direction: Read the following items below before observing an online class.
1. Watch a video tutorial/ pre-recorded video or conduct a webinar on how to accomplish DepEd forms.
2. Follow the minimum health protocol at all times.
3. Observe netiquette while the FS activity online.
4. Accomplish all the given task in this activity.
5. Download e-class record align to your specialization
6. Download and accomplish different DepEd forms used by a classroom adviser.

PART 1: Grading System

Directions: Please refer to DepEd Order No. 8, s. 2015 to complete the task below.
A-1. Write the DepEd Learning Area (in grades 1 -10) that is align to you specialization: Science
A-2. List the assessment Components and the weight of each component under that learning area in item # 1:

Science
Assessment Components Weights
Written Works 40%
Performance Tasks 40%
Quarterly Assessment 20%

A-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.
Quarterly
Assessment ( Written Works (40%) Performance Tasks (40%) Initial Quarterly
20%) Grade Grade
PS WA 1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 50 100 20% 20 25 20 20 85 100 40% 15 15 25 20 75 100 40% 100 100

Learner
A 16 32 6.4% 9 12 6 9 36 42.35 16.94% 7 4 7 3 21 28 11.2% 34.54 68
Learner 1
B 41 82 16.4% 18 16 12 61 71.76 28.70% 11 12 21 16 60 80 32% 77.10 85
5
Learner
C 28 56 11.2% 8 14 14 16 52 61.18 24.47% 8 11 18 16 53 70.67 28.27% 63.94 77

Question:
Which of the three learners got a passing grade?
Answer: Learner B with the initial grade of 77.10 which the quarterly grade is 85.

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A-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3. In case there is no
available e-class record, construct your own e-class record using excel.

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 Activity 6 – Grading System and DepEd School Forms

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Directions: Please refer to DepEd Order No. 8, s. 2015 to complete the task below.

B-1. Write the DepEd Learning Area (in Senior High School) that is align to you specialization(If there is any):
Core Subjects (Earth Science)

B-2. List the assessment Components and the weight of each component under that learning area in item # 1:

Core Subjects (Earth Science)

Assessment Components Weights
Written Works 25%
Performance Tasks 50%
Quarterly Assessment 25%

B-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.
Quarterly
Assessment Written Works (25%) Performance Tasks (50%) Initial Quarterly
(25%) Grade Grade
PS WA 1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 50 100 25% 20 25 20 20 85 100 25% 15 15 25 20 75 100 50% 100 100

Learner
A 25 50 12.5% 12 16 6 10 44 51.76 12.94% 6 8 15 15 44 58.67 29.34% 54.78 73
Learner
B 38 76 19% 15 18 16 12 61 71.76 17.94% 12 7 21 18 68 77.33 38.67% 75.61 84

Learner
C 12 24 6% 5 11 3 7 26 30.59 7.65% 3 7 2 2 14 18.67 9.34% 22.99 65

Question:
Which of the three learners got a fail to get a passing grade? What component of that learner’s grade needs improvement?
Answer: Learners A failed to get the passing grade with the initial grade of 54.78 then transmuted grade with 73. The components that need to improve
are the quarterly assessment and written works to get passed. Learner C also get a failed grade quarterly assessment, written works and especially the
performance tasks need to improve to get the passing grade.

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 Activity 6 – Grading System and DepEd School Forms

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B-4. Download the available e-class record for the learning area in item #1.Accomplish the e-class record using the data in #
3. In case there is no available e-class record, construct your own e-class record using excel.

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Directions: Please refer to DepEd Order No. 031, s. 2020 to complete the task below.
C-1. Write the DepEd Learning Area (in grades 1-10) that is align to you specialization : Science

C-2. List the assessment Components and the weight of each component under that learning area in item # 1:

Science
Assessment Components
Weight Distribution (Grades 1 to 10)
Written Works 50%
Performance Tasks 50%

C-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.

Written Works (50%) Performance Tasks (50%)

Initial Grade Quarterly Grade
1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 20 25 20 20 85 100 50% 15 15 25 20 75 100 50% 100 100

Learner
A 9 7 6 9 31 36.47 18.24% 5 4 7 3 19 25.33 12.67% 30.91 67
Learner
B 18 18 16 19 71 83.53 41.77% 11 12 21 17 61 81.33 40.67% 82.44 89

Learner
C 8 14 14 16 52 61.18 30.59% 8 11 18 16 53 70.67 35.34% 65.93 78

Question:
What is the quarterly grade of the learner with the highest initial grade? What is its descriptive equivalent?
Answer: Learner B got a quarterly grade of 89 with the highest initial grade of 82.44. The descriptive equivalent is very satisfactory.

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C-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3. In case there is
no available e-class record, construct your own e-class record using excel.

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Directions: Please refer to DepEd Order No. 031, s. 2020 to complete the task below.

D-1. Write the DepEd Learning Area (in senior high school) that is align to you specialization : Core Subjects (Earth Science)

D-2. List the assessment Components and the weight of each components under that learning area in item # 1:

Core Subjects (Earth Science)

Assessment Components
Weight Distribution (Senior High School)
Written Works 40%
Performance Tasks 60%

D-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.

Written Works (40%) Performance Tasks (60%) Initial Quarterly

Grade Grade
1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 20 25 20 20 85 100 40% 15 15 25 20 75 100 60% 100 100

Learner
A 9 15 12 9 45 52.94 21.18% 10 4 9 3 26 34.67 20.80% 41.98 70
Learner
B 5 8 4 6 23 27.06 10.82% 3 5 5 9 22 29.33 17.60% 28.42 67

Learner
C 17 23 16 15 71 83.53 33.41% 13 14 21 18 66 88.00 52.80% 86.21 91

Question:
Which of the three learners got a very satisfactory grade?
Answer: Learner C got the highest initial grade which is 86.21 with quarterly grade of 91. The 86.21 is very satisfactory grade.

Briefly describe the approach you used to systematically compute the grade of the learners. Answer:
The methodology used to deliberately figure the grade of the students is as indicated by the loads of the parts for grades 1 to 10, and senior secondary
school during the Coronavirus pandemic in DepEd schools carrying out adaptable learning methodology. According to DO No. 31, s. 2020 or the
Break Rules for Appraisal and Reviewing Considering the Fundamental Schooling Learning Progression Plan the quarterly appraisals will not be
directed any longer for this school year. Be that as it may, quarterly appraisals might be utilized for the show of significant execution for the quarter
that tends to the presentation standard allocating extra 10% to each part. Here are the means continued in figuring the grades.
1. Get the all out score for every part.
2. Partition the all out crude score by the most noteworthy conceivable score then, at that point, increase the remainder by 100 percent.
3. Convert Rate Scores to Weighted Scores. Increase the Rate Score by the heaviness of the part.
4. Add the Weighted Scores of every part. The outcome will be the Underlying Grade.
5. Change the Underlying Grade utilizing the Change Table

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D-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3.
In case there is no available e-class record, construct your own e-class record using excel.

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

Direction: List the forms to be accomplished. Kindly indicate the use or purpose of accomplishing them.

Forms Description To be prepared by Mode of Preparation Schedule

SF 1- Masterlist of class enrollment Class Adviser Learner Information Beginning of
School Register System (LIS) school year as
needed
SF 2- Recording of attendance, absence or Class Adviser Partially through LIS and Daily
Learner’s Daily tardiness (template with the name of manual
Class Attendance leaners)

SF 3- List of books issued (by title) issued and Class Adviser Partially through LIS and Beginning of school
Books Issued and returned to be used by the learners manual year and end of
Return school year

SF 4- Enrollment count, transferred in/out and School-Head Learner Information Monthly

Summary Enrollment dropout by grade level (Summary of SF2) System (LIS)
and Movement of
Learners

List of promoted/retained by class Class Adviser Learner Information End of School Year
SF 5- System (LIS)
Report on Promotion

SF 6- Number of promoted written by grade level School-Head Learner Information End of School Year
Summary (Summary of SF5) System (LIS)
Report on Promotion

SF 7- List of school personnel with the basic School-Head Manual (originally Beginning of the
Inventory of School profile and teaching load/assignment designed in Human school year as
Personnel Resource Information needed
System)
SF 8- Per learner assessment of body mass Class Adviser or Learner Information Beginning of school
Learner Basic Health index MAPeH Teacher System (LIS) year and end of
and Nutrition school year
Profile
SF 9- Individual Academic, behavioral and Class Adviser Manual Quarterly
Learner Progress attendance report by quarter (formerly
Report Card Form 138)
SF 10-Learner’s Individual academic record by quarter and Class Adviser Manual End of school year
Permanent Academic school year (simplified and
Record standardized from former Form 137)

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Answer the following questions:

1. Which is easier to do, manually compute the grade of the students or the use of e-class record? Why?
Answers:
For me, it is easy to compute the grade of leaners with the use of e-class record because it is very organized and can edit any errors. E-
class record systems have built-in formulas and algorithms that calculate the grades automatically based on pre- defined grading criteria.
This eliminates the need for manual calculations, reducing the chances of errors and saving time. E-class record systems provide a centralized
database where all student data and grades are stored. This makes it easy to access and update information, as well as generate reports or
transcripts whenever needed. The use of e-class records offers convenience, accuracy, and efficiency in managing and computing student grades,
making it a preferred choice over manual calculations.

2. Is it important to employ a systematic approach in computing the grades of students? Justify your answer.
Answers:
Yes, it is important to employ a systematic approach in computing the grades of students. A systematic approach ensures consistency in
grading across different teachers, subjects, and semesters. It eliminates any bias or subjectivity in grading, ensuring that all students are evaluated
fairly and accurately. A systematic approach provides transparency in grading, making it clear how grades are calculated and enabling students to
understand how their performance is being assessed. This transparency helps build trust and confidence in the grading process. Employing a
systematic approach in computing grades promotes fairness, consistency, transparency, reliability, and efficiency in the grading process,
benefiting both students and teachers alike.

3. Why is there a need to accomplish the different school forms?

Answers:
School forms help in organizing and maintaining accurate records of students, teachers, and other personnel. These records are
crucial for administrative tasks such as enrollment, tracking attendance, planning schedules, and assessing student progress. School forms often
serve as a means to comply with various regulations imposed by educational authorities or government bodies. These regulations may
include requirements for reporting student data, documenting academic progress, and ensuring student welfare and safety. Accomplishing school
forms enables the collection of data that can be used for evaluation and assessment purposes. This data can help identify patterns or trends,
measure student performance, and inform instructional decisions to improve teaching and learning. Completing different school forms supports
efficient school management, compliance with regulations, and effective communication, while also ensuring accountability and providing
necessary information for evaluation and assessment.

4. When are the different school forms need to be accomplished? Why?

Answers:
The different school forms need to accomplished by the beginning of the school year, end of school year, sometimes
quarterly to make sure the quality and consistency of the learner’s information.

5. What will happen if the school forms are not accomplished on the specified schedule? Answers:
If the school forms are not accomplished on the specified schedule, it can lead to various consequences. Not completing the forms
on can result in a delay in processing your application or admission. This means you may not get timely notifications or updates about your
enrollment status or any other important information. To avoid these consequences, it is advisable to complete the school forms within the
specified schedule. If you encounter any difficulties or need assistance, reach out to the school administration or relevant staff members
for guidance.

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY 2

I. Generate your own data, do a sample computation of students’ grade using the DepEd assessment criteria in your respective
specialization.

Assessment Criteria for P.E:

Science
Assessment Components Weights Distribution
Performance Tasks 50%
Written Works 30%
Quarterly Assessment 20%

Sample Table for First Quarter:

Quarterly
Assessment Written Works (30%) Laboratory Tasks (50%) Initial Quarterly
(20%) Grade Grade
PS WA 1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 50 100 20% 15 20 15 20 70 100 30% 25 25 15 25 90 100 50% 100 100

Learner
A 41 82 16.4 13 18 11 15 57 81.43 24.43 19 21 11 21 72 80 40 80.83 88

Sample Computation for Quarterly Assessment:

 Percentage Score= Learner A Score / Highest Possible Score X 100 PS=
41/50 X 100 = 82
 Weighted Average= Percentage Score X Component Percent WA =
82 X 0.20 Sample Computation for Initial Grade:
 Quarterly Assessment Weighted Average is 16.4  Initial Grade = (add all the weighted average)
Sample Computation for Written Works: Initial Grade= 16.4 + 24.43 + 40 = 80.43
 Total = (Add all the score of the Learner A) Total =
Total Initial Grade can be convert using Transmuted Grade
13+18+11+15 = 57
given by the DepEd.
 Percentage Score= Learner A Score / Highest Possible Score X 100 PS=
57/70 X 100 = 81.43
 80.43 was transmuted into 88
 Weighted Average= Percentage Score X Component Percent WA =
 Learner A has a grade of 88 for P.E
81.43 X 0.30
Subject.
 Written Works Weighted Average is 24.43
Sample Computation for Performance Tasks:
 Total = (Add all the score of the Learner A)
Total = 19+21+11+21=72
 Percentage Score= Learner A Score / Highest Possible Score X 100 PS=
72/90 X 100 = 80
 Weighted Average= Percentage Score X Component Percent WA =
80 X 0.50
 Laboratory Tasks Weighted Average is 40.0

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II. Download and print the DepEd forms listed above. Familiarize yourself by accomplishing the forms with at least fifteen (15) names
as learners.

SCHOOL FORM 1 – SCHOOL REGISTER

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SCHOOL FORM 2 – LEARNER’S DAILY CLASS ATTENDANCE

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SCHOOL FORM 3 – BOOKS ISSUED AND RETURN

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SCHOOL FORM 5 – REPORT OF PROMOTION

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SCHOOL FORM 8 – LEARNER BASIC HEALTH AND NUTRITION PROFILE

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SCHOOL FORM 9 – LEARNER PROGRESS REPORT CARD

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SCHOOL FORM 10 – LEARNER’S PERMANENT ACADEMIC RECORD

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Answer the following questions:

1. If you are the teacher, what approach will you use to systematically compute the grades of you students?
Why do you prefer that approach.
Answers:
Weighted Average Method: This method involves assigning a specific weight or percentage to each assessment category (such
as quizzes, tests, assignments) based on its importance in measuring student learning. The grades earned in each category are multiplied
by their respective weights, and then all the weighted grades are added together to calculate the final grade.
For example, if quizzes have a weight of 30%, tests have a weight of 40%, and assignments have a weight of 30%, you
would multiply the average quiz grade by 0.30, the average test grade by 0.40, and the average assignment grade by 0.30.
Finally, you would sum up the weighted grades to determine the final grade.
Ultimately, the choice of grading approach depends on the teacher's preference and the nature of the course and assessments.
It's essential to maintain transparency and communicate the grading method to students at the beginning of the course to ensure clarity
and fairness.

2. Which of the different school forms is the easiest to accomplish? Why?

Answers:
The easiest School form to accomplish is the sf2 because it is just the list of the learner's daily attendance. Just check if who
are the leaners attending classes.

3. Which of the different school forms is the most difficult to accomplish? What will you do to lessen the
difficulty encountered in accomplishing this form?
Answers:
For me, the SF9 is the most difficult to accomplish. To lessen the difficulty encountered in accomplishing this form begin the
application process well in advance to ensure ample time for gathering necessary documents, completing essays, and obtaining
recommendations. This will help avoid the stress of rushing through the form. If available, seek guidance from a school counselor,
college advisor, or mentors who can provide assistance throughout the process. They can provide valuable insights and help navigate any
potential challenges. Remember, it is important to approach the application process with patience and give it the time and attention it
requires. Seeking support, following guidelines, and staying organized can significantly lessen the difficulty of completing college
or university application forms.

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-Attach pictures/ documentation while doing your task. Add caption or description on the photo/s below.
-Scan/Paste the accomplished DepEd forms here. You may use extra pages for documents and pictures.

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"Capturing life's moments, one frame at a time - lights, camera, action!"

"Putting the finishing touches - completing the task with care and precision."

Peer FS Over-all
Self Mentor’s
Rating Rating Rating
Rating

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