PROJECT SPECIFIC QUALITY PLAN

Table of Contents
1. GENERAL .................................................................................................................................3
2. ORGANIZATION ........................................................................................................................5
3. MANAGEMENT REVIEW ........................................................................................................ 10
4. DOCUMENT CONTROL .......................................................................................................... 12
5. QUALITY RECORD CONTROL ............................................................................................... 14
6. DESIGN / ENGINEERING CONTROL ..................................................................................... 15
7. PROCUREMENT CONTROL ................................................................................................... 18
8. MATERIALS, PARTS AND COMPONENTS CONTROL ......................................................... 20
9. FABRICATION AND INSTALLATION PROCESS CONTROL ................................................. 21
10. INSPECTION AND TESTING OF PURCHASED PRODUCTS / SERVICES CONTROL ......... 23
11. HANDLING, STORAGE, PACKAGING AND DELIVERY CONTROL ...................................... 26
12. CONSTRUCTION WORK CONTROL ...................................................................................... 28
13. PRE-COMMISSIONING AND COMMISSIONING CONTROL .................................................. 30
14. CONTROL OF MEASURING AND TEST EQUIPMENT ........................................................... 31
15. CONTROL OF NON-CONFORMANCE PRODUCT/SERVICE ................................................. 32
16. HANDLING OF CUSTOMER COMPLAINTS ........................................................................... 33
17. AUDIT .................................................................................................................................... 34
18. CORRECTIVE AND PREVENTIVE ACTION ........................................................................... 34
1. GENERAL
1.1. SCOPE AND PURPOSE
This project quality plan establishes control procedures to be executed properly and effectively in order to
assure the safe and reliable quality in engineering, procurement, inspection, and construction in
compliance with the requirements stipulated in the contract between the PEPC and the CONTRACTOR
for the Production Processing Facilities, Gas Development Project For The Unitization Of The Jambaran -
Tiung Biru Field.
The Project Manager has established the Project Quality Policy and issued the Project Directive to
instruct that all personnel involved in this Project shall perform his/her duties strictly in accordance with
this Project Quality Plan.
1.2. OBJECTIVE
The CONTRACTOR’s Project Quality Policy, which is relevant to the PEPC Corporate Quality Policy.
Corporate Quality Policy has been defined and stated by the Project Manager, and provides the basis for
this Project Quality Plan.
Consequently, all project work is required to be performed in compliance with the plan, however, to
facilitate exceptional circumstances, deviations are allowed on the written authority of the Project
Manager, if such deviations will not affect the contractual requirements.
1.3. ABBREVIATIONS & DEFINITIONS
PEPC PT. PERTAMINA EP CEPU
CONTRACTOR Any venture or consortium, to whom PEPC has awarded the Project
Contract at any level the performance of any part of the work.
SUB SubCONTRACTOR to CONTRACTOR for Detail Engineering, Fabrication,
CONTRACTOR Construction Engineering and Installation
VENDOR Organization, manufacturer or supplier to whom Purchase Order is issued
for the supply of material, equipment and service.
Project Gas Development Project for The Unitization of The Jambaran - Tiung Biru
Field
Audit Systematic, independent and documented process for obtaining audit
evidence and evaluating it objectively to determine the extent to which audit
criteria are fulfilled (ISO 9001:2008 “Quality Management Systems –
Fundamentals and Vocabulary”)
WORK Obligations of CONTRACTOR as specified in the Principal Document

PEP Project Execution Plan

PQP Project Quality Plan
ITP Inspection and Test Plan
IVP Independent Verification Party (IVP)
MDR Master Document Register
MOC Management of Changes
DJMIGAS Direktorat Jenderal Minyak dan Gas Bumi (Directorate General for Oil
and Natural Gas)
NDT Non Destructive Testing
QA Quality Assurance
QC Quality Control
WPS Welding Procedure Specification
PAR Preventive Action Request
DEPNAKER Departemen Tenaga Kerja
DISNAKER Dinas Tenaga Kerja
DIMET Direktorat Metrologi
PJIT Perusahaan Jasa Inspeksi Teknis; DJMIGAS commissioned Third
Party Inspection Agency

1.4. REFERENCES
JTB-CP-Q-MAN-900-00001 Quality Management System
JTB-CP-Q-PRC-900-00001 Project Quality Plan
JTB-CP-Q-GEN-900-00006 Ditjen Migas SKPI and SKPP Third Party Certification
Process
JTB-CP-Q-GEN-900-00007 Inspection of Equipment and Materials
JTB-CP-Q-GEN-900-00009 Upstream Positive Material Indetification
JTB-CP-Q-GEN-900-00011 Upstream Project Quality Assurance
JTB-CP-Q-PRC-900-00015 Procedure for Long Term Tropical Preservation o
Operational Spares
JTB-CP-Q-PRC-900-00004 Equipment Preservation Procedure
JTB-CP-Q-GEN-900-00012 Export Packing Requirements for Materials
1.5. QUALITY SYSTEM PROCEDURES REGISTER
CONTRACTOR Quality Management System plans and procedures used in the Jakarta office is referred to
the list on the Quality Management System Plan Procedures to be developed specifically for the project
and used in the Jakarta office, and project site.
2. ORGANIZATION
2.1. General
This section covers the organization, project coordination and its authority and responsibility in the
performance of activities affecting quality related to the project.
2.2. Management Representatives
Under the responsibility of PEPC a single project team consisting of personnel from different
organizations including not only PEPC, but also its VENDOR’s and SUB CONTRCTOR’s will manage and
perform the project. The project management organization of the project team headed by the Project
Manager has been established. At the beginning of the project, the engineering basic design and the
basic planning of the project, detailed engineering and procurement work, except for certain
equipment, will be carried out at the office in Jakarta. The office will carry out procurement works for
certain equipment. Construction and commissioning works will be managed in the CONTRACTOR's site
office located in Cepu :
a. Corporate management working in committee will be responsible for safety and quality management,
demonstrating the CONTRACTOR's commitment to the safety and quality of the project. The Quality
Manager as the representative of the committee has the overall authority and responsibility for
establishing and enforcing the QA system to execute PEPC-wide QA activities.
b. The Project Manager (PM) appointed for the project has the overall authority and responsibility for
the administration of the project, and will establish the project QA policy, direct the QA activities and
perform the management review.
2.3. Project Management on Quality Activities
The responsibility, authority and the interrelation of key personnel, who manage, perform and verify
work-affecting quality activities are defined below.
2.3.1. Responsibility and Authority
1. Project Manager/Deputy Project Manager
Reports to the Project Director and has responsibility and authority for :
a) Fulfillment of the PEPC’s requirements as specified in the contract.
b) Establishment and maintenance of the project execution organization.
c) Approval and implementation of the Project Quality Plan.
d) Instructing any corrective actions to be taken for nonconformity which may occur in the process of
implementation, in accordance with the non-conformance process described in Section 15 of this
document.
2. Planning and Control Manager
Reports to the Project Manager and has responsibility and authority for :
a. Project management process (schedule, resources, etc.) planning and control.
b. Progress measurement and the preparation of the monthly progress report.

3. Quality Manager / Quality Assurance Manager

Reports to the Project Manager and has responsibility and authority for :
a. Preparation, implementation and maintenance of the Project Quality Plan.
b. Implementation of internal and external auditing in connection with the implementation of the
Project Quality Plan.
c. Confirming that corrective actions have been taken for solving nonconformities.
d. Providing training for project execution personnel concerning the Project Quality Plan.
e. Evaluation and monitoring of the effectiveness of the Project Quality Plan.
f. Evaluation and monitoring the quality systems of suppliers and subcontractors.
g. Controlling the overall quality activities of the Project.

The Quality Assurance Managers from CONTRACTOR, shall have the authority and responsibility relevant
to the scope of work for each PEPC, therefore QA managers will be based both in Jakarta, for overseeing
Project quality activities respectively, especially Engineering and Procurement activities. After
Procurement/Engineering activities are almost complete and the construction phase has started, the
leading authority and responsibility for Quality will be upon the Site Quality Control Manager, while
supported by the quality assurance staff.
4. Engineering Manager/Deputy Engineering Manager
Reports to the Project Manager and has responsibility and authority for :
a. Overall engineering work.
b. Overall quality control over purchased equipment/material.
c. Approval of corrective actions taken for major nonconformity.
d. Implementation of the Project Quality Plan in respect of engineering work.
e. Technical document and data control.

5. Procurement Manager / Deputy Procurement Manager

Reports to the Project Manager and has responsibility and authority for :
a. Planning of basic policy on project procurement.
b. Overall procurement activities including transportation.
c. Implementation of this Project Quality Plan in respect to procurement and transportation.

6. Site Manager
Reports to the Project Manager and has responsibility and authority for :
a. Overall project site and construction work.
b. Implementation of the Project Quality Plan in respect of construction work.

7. Site QC Manager
Reports directly to the Site Manager with regards to construction quality while performing functional
reporting to the Project Quality Manager. QC Manager has the responsibility and authority for :
a. Overall quality control and monitoring over construction work.
b. Establishment and maintenance of inspection and test plans on construction work based on the
Project Quality Plan.
c. Approval of corrective actions to be taken for nonconforming items of equipment and material
purchased and also for construction work.

8. Procurement QC Manager
Reports to the Project Procurement Manager with regards to inspections performed on purchased
equipment, and has responsibility and authority for :
a. Overall quality control and monitoring over manufacturing work.
b. Establishment and maintenance of inspection and test plans on fabrication work based on the Project
Quality Plan.
c. Approval of corrective actions to be taken for nonconforming items of equipment and material
purchased and also for fabrication work.

9. QC Coordinator
Reports to the Site Quality Control Manager in respect of construction and installation of equipment,
and has responsibility and authority for:
a. Overall quality control and monitoring over construction work.
b. Establishment and maintenance of inspection and test plans on installed equipment/material based
on the Project Quality Plan.
c. Approval of corrective actions to be taken for nonconforming items of equipment and material for
construction work.

10. QC Inspector
Reports to the QC Coordinator regarding construction quality activities such as checking, inspecting,
examining and controlling to make sure the constructed items meet project requirements, and has
responsibility and authority for :
a. Quality control over construction works.
b. Coordinating all site inspections with the subcontractor.
c. Ensuring all inspections are held correctly and have an inspection report.
d. Reviewing construction documents and inspection documents.
e. Issuance of inspection report activity on daily basis.
f. Initiating NCR for any discrepancy that fails to meet the project requirement or acceptance criteria.
g. Advising subcontractors on quality issues and activity.
h. Any other activities required for achieving the desired level of quality.
11. Field Engineer
Reports to the Engineering Manager and has the responsibility and authority for
a. Field engineering work
b. Implementation of the Project Quality Plan in respect of field engineering work.
c. Technical document and data control at the site.

12. Appointed (Assigned) Engineers [A/E]

Shall report to his/her relevant Discipline Manager and has the responsibility and authority for :
a. Executing directly design, procurement and / or construction activities in accordance with the relevant
job instruction, project specifications and input data.
b. Assistance to the relevant discipline manager on his / her duties and at times, representing him / her
during manager’s leave, etc.
c. Control of the relevant discipline activities and outputs.

13. NDE Coordinator

Reports to the Site QC Manager regarding the status of all Non Destructive Examination (NDE) activities
such as reviewing radiographic films, monitoring PWHT and ensuring that all welding work meets the
project requirements, and has the responsibility and authority for:
a. Coordination with subcontractors and the Third Party NDE Inspection PEPC.
b. Review of RT film and all NDE reports on a daily basis.
c. Recording and listing of defective welds.
d. Advising subcontractors with regards to welding and testing history report.

14. Welding Specialist

Reports to the Site QC Manager regarding the status of all the welding technology and ensuring that all
welding work meets the project requirements, and has the responsibility and authority for:
a. Elaborating welding specification and codes/standards.
b. Coordinating all welding procedure specification and procedures qualification reports with
subcontractor.
c. Root cause analysis for resolution of the defective welds.
d. Advising subcontractors with regards to welding and testing procedures.
15. QC Document Control
Reports to QC manager regarding fabrication/construction/installation quality control document
activities such as compiling, checking, controlling, maintaining and reporting to ensure completeness of
inspection documents, and has responsibility and authority for :
a. Reviewing QC document completeness.
b. Recording and compiling all documents related to quality control.
c. Developing of record management and coordinate storage documents.
d. Issuance documents and receiving incoming documents.
e. Reporting inspection document status.

CONTRACTOR shall propose and submit Organization Chart which align with this general procedure,
subject to PEPC for approval.
2.3.2. Delegation and Authority
Each manager takes responsibility for the functions assigned to him/her. The manager may delegate
tasks to designated qualified personnel. However, this does not relieve him/her of his/her duties or
responsibilities.
2.4. Project Personnel and Training
Training of personnel falls under the corporate function at the department and project level and is
planned and implemented in accordance with the socioeconomic condition.
The management policy is to employ only qualified and experienced personnel on this project.
Personnel training will be effectively limited to re-qualification or extension of existing qualification,
primarily for special processes associated with the construction phase.
However, should any training need be identified during the engineering and procurement and
construction phases of the project; this need will be addressed within the scope of the socioeconomic
function.
Records of training will be maintained by the training administrator.
2.5. Project Coordination
To ensure that CONTRACTOR can complete the project satisfactorily within the project period, general
progress and weekly activities completed, including the next scheduled activities will be reviewed during
the project coordination meeting and as reflected on the Project Coordination Procedure.
Integral to successful project execution is coordination between parties :
a. Between the CONTRACTOR and vendors/suppliers or subcontractors for the latest engineering
documents used.
b. Between the CONTRACTOR and vendors/suppliers for material received in conjunction with over,
short and damaged and NCR material.
c. Between the CONTRACTOR and subcontractors for material control/tracking.
d. Between the CONTRACTOR and subcontractors for control of the subcontractors’ work to ensure
quality and performance is maintained.
e. Between the CONTRACTOR and other EPC contractors for split of supplies, works and responsibilities,
and interface coordination.
f. Between the CONTRACTOR and PEPC’s representatives for feedback on the status of the Project with
regards to quality, and monitoring of PEPC’s overall satisfaction.
3. MANAGEMENT REVIEW
3.1. General
Project Quality Plan will be established in compliance with the PEPC’s requirements, specified codes and
standards to offer an integrated approach, in which specific practices relevant to project QA activities
will be identified.
3.2. Contract Review
3.2.1. Review
a. At the award of the contract, as applicable, the project team shall arrange and conduct a preliminary
review of the contract package to ensure that:
b. Project requirements are adequately defined and documented.
c. Requirements are in compliance with any applicable codes and standards.
d. The CONTRACTOR and/or subcontractors have the capability to meet the contractual requirements.
e. When incomplete, ambiguous or conflicting inputs are found in the course of the contract review, the
PM will consult with the PEPC to draw up the requirements, and the results recorded for confirmation.

3.2.2. Based on the contract review, the PM will prepare job instructions for the project which contain
the necessary information to start the job, and distribute the copies to all relevant disciplines and draw
up the project execution practice.

3.2.3. Management of Change (MOC)

Should any changes or additions occur in the PEPC’s requirements during the execution of the project,
the PM will, after clarification, record them as described in the MOC procedures and notify the
concerned personnel.
3.3. QA Program Development
a. The PM, at both offices of CONTRACTOR’s offices, will call for a kick-off meeting to which all relevant
Discipline Managers shall attend. The contents of job instruction are explained for overall understanding
of the project, and each Manager is requested to assign an Appointed Engineer (AE) for the project..
b. Then, the PM shall call a launch meeting for AEs to give basic data for the preparation of required
documents.
c. On the basis of the above information and QA policy for the project, the QA engineer will prepare the
QA plan. The plan will be reviewed and approved by the Project Quality Assurance Manager and with
acknowledgment by the PM, submitted to the PEPC for approval.
d. The plan will optimize the control of quality in relation to risk and cost and incorporate specific
requirements imposed by the contract. The plan will provide for, as appropriate :
 Establishment of controlled conditions for activities affecting quality.
 Defining any special control measures, processes, equipment and skills to obtain the required
 quality and the verification.
 Importance level of each type of product for optimized QA/QC activities.
 Specific procedures, methods and work instruction to be applied.
 Orientation and training, as necessary, to assure achievement and maintenance of required
 proficiency, including vendors/subcontractors.
 Implementation of monitoring, verification and audit.
e. QA plans of vendors / subcontractors of products as required by PEPC’s project specifications and
services will also be reviewed for compliance with this PQP plan.

3.4. Management Review

a. Project execution activities will be reviewed and monitored, as minimum, on a weekly basis through
project reports by the PM to assess the implementation of QA activities and the effectiveness of the
plan, including the cost and schedule.
b. The review results will be distributed by the PM to the relevant disciplines for proper execution and
for corrective actions with directions, as required.
c. In the event that any deficiency is found in the QA plan by the management review, the PM will
propose the change to the Quality Manager, and the plan will be revised the same way as for the
original.

4. DOCUMENT CONTROL
4.1. General
5.1. Scope
Document control is the formal control of all documents related to the project processes within the
Scope of Work. The control of the documentation shall be in accordance, as minimum, with the
CONTRACTOR and PEPC’s procedures as follows :
JTB-CP-Q-GEN-900-00017- Document Control Procedure
5.2. Policy and Objective
Controlled documents will be specified for development, approval, issue, revision, distribution,
maintenance, use, storage, security, obsolescence or disposal. Authorized personnel will be identified to
approve documents; such personnel shall be named and recorded accordingly.
4.2. Document Control General Requirements
5.1.1. Responsibility
Prior to the commencement of the work, discipline lead engineers (DLEs) will list all the engineering
documents to be prepared for the work, such as procedures, instructions, drawings checklist, including
vendor’s/subcontractor’s. They also will identify the categories of documents (i.e. for approval, for
comment, for information).
The document controller will collect, distribute and have total control of documents.
Documents such as regulation, codes, standards, manuals and specifications will be arranged by
engineering administration section for project use.
5.1.2. Document Approval and Issue
Project documents will be checked and approved by the authorized personnel prior to issue as per the
approved Document review and approval matrix.
5.1.3. Document Changes/Revision
Changes in and/or modifications to the project documents will be checked and approved by the same
discipline which conducted the check and approval of the original documents. Reasons for changes
and/or revisions will be indicated in the documents or in their attachments. Where only part of the
documents have been changed and/or revised the issuing discipline may provisionally notify in writing
the affected disciplines of only the changed and/or revised points, using an appropriated information
measure. Where changes and/or revisions are frequently repeated and where misunderstandings are
likely to occur, the issuing discipline will revise the originals entirely and reissue the revised documents.
5.1.4. Document Numbering and Revision Status
Each document prepared by the relevant disciplines will be assigned a unique number in accordance
with the document numbering system established for the project. In the event of revisions, revision
numbers will be given.
5.1.5. Master Document Register
The document controller will list the documents to be submitted to the PEPC (Master Document
Register) and the documents to be prepared by vendor (Vendor Print Index) indicating the scheduled
date and actual issued date.
Both documents shall be updated for issuance, receipt, and approval to identify the current document
status.
5.1.6. Distribution of Documents
Documents approved by the relevant discipline lead engineer and / or discipline manager will be sent to
the project team, which shall be signed off and distributed by the Engineering Manager. The document
controller will enter these documents into the document list and the specified numbers of copies sent
along with the document transmittal sheet.
The receipt acknowledgement signature will be obtained on the transmittal sheet. Special care will be
taken on revised documents.
5.1.7. Document Filing
Document Controller will establish a filing system of project documents to facilitate the availability and
retrieval of documents and to keep the documents updated.
Each discipline files project documents in accordance with the standard filing system.
5.1.8. Handling of Obsolete Documents
The obsolete document copies will be first marked as obsolete / superseded and then shredded by the
responsible person in accordance with the instruction contained in the document transmittal sheet,
after its substitution with the latest version.
The document controller will check the receivers’ acknowledgements to confirm that the latest
approved documents are used at proper locations.
4.3. Control of PEPC Supplied Documents
a. Document furnished by the PEPC will be clearly identified and maintained by the document controller
separate from other documents. The Engineering Manager is responsible for the maintenance and
distribution of PEPC supplied design documents.
b. When any discrepancies are found through the design checking or review, the responsible AE for the
document will notify and propose the change request by following the approved MOC procedures for
PEPC approval.

4.4. Control of Vendor’s documents

The project document controller is responsible for receiving, recording, distributing and filing of vendor
documents.
The document control system is basically the same as the general process described above, except
inspection records for which the QC Manager is responsible.
Manufacturing work specified in vendor’s design documents will proceed only after obtaining
contractor’s approval.
4.5. Control of Design Documents at the Site
Design documents required for field construction will be prepared by the CONTRACTOR and distributed
to the site by the EM.
The field document controller designated by the Site Manager is responsible for the document control
at the site. The Site Manger will establish a site document control system on the basis of the home office
system, taking into consideration special conditions of the site.
The field document controller will identify the documents transmitted from home office and control
distribution using the site document list.
If it becomes necessary to change the design, the chief field engineer will contact the home office
through the Site Manager to obtain direction. In an urgent case or when judged possible or practicable
to change at the site, the change will be made with PEPC approval. However, the change should be
reported to home office for record as established in the Field Change Notice Procedure.
5. QUALITY RECORD CONTROL
5.1. General
5.1.1. Scope
This section covers the control procedure for the preparation and maintenance of the evidence of
quality. Control of Quality Records, shall be in accordance, as minimum, with the following procedures :
 JTB-CP-Q-GEN-900-00025 - Control of QA Records

5.1.2. Policy and Objective

All the quality records shall be legible, easy to retrieve, and be stored in a manner and location to
prevent deterioration or loss in accordance with the relevant Document Control Procedures.
5.2. Record Control Requirements
5.2.1. Identification of Quality Record
a. Records required to be turned over to the PEPC will be defined at an early stage of the work by the
relevant project specifications and DFO documentation requirements.
b. Record shall be classified into the following categories, which shall be in line with DFO requirements:
 General documents: QA documents, project documents.
 Engineering documents: design documents, including vendor documents.
 Procurement documents: requisition, PO (un-priced)
 Shop quality records: manufacturing records, inspection and test records
 Construction records: site construction and installation records
 Commissioning: operation records.
c. The EM will establish the filing code of documents and prepare a quality record index to identify all
the records to be collected with the cooperation of relevant AEs.
d. The size of record, format of record, contents of file will also be defined.
e. AEs are responsible for collecting and filing of relevant quality records and the EM will check them
with the record index.
f. Records shall be legible with approved signs and identification.
5.2.2. Maintenance and Storage of Records
Records should be identifiable, easy to retrieve and be stored in a manner and location to prevent
deterioration or loss.
Records which are processed by special methods such as photographs, microfilms, magnet tapes should
be stored in a manner as recommended by the manufacturer.
The documents shall be stored for a period as shown in the project specification or as agreed by the
PEPC.
5.2.3. Retention and Disposition of Records
The retention periods for each kind of record will be as per the approved Quality / Environmental
Records Control Procedure.
Records which have expired on the specified retention periods will be disposed of, except when
required by the PEPC to notify them in advance of the disposal.
Records willbe made available by the PEPC upon request within the retention period.
6. DESIGN / ENGINEERING CONTROL
6.1. General
6.1.1. Scope
This section covers the design and engineering control procedure, including establishment of design
interface, control of design process, design verification, control of design changes, handling of
engineering hold and handling of design deviation and or alternative.
6.1.2. Policy and Objective
The CONTRACTOR has established a documented system that ensures all designs are in strict compliance
with the specified customer requirements. Applicable codes, standards, and regulations ensuring that
quality requirements for equipment and materials are achieved.
6.1.3. Applicable Procedures
CONTRACTOR will apply their own standard procedures relevant to their scope of work along with
specific procedures developed for the Project. Applicable procedures for this section shall include, as a
minimum :
 JTB-CP-Q-PRC-900-00012 - Engineering Quality Management Surveillance Plan
 JTB-CP-Q-SCH-900-00002 - Quality Audit and Surveillance Schedule

6.2. Establishment of Design Interface

6.2.1. Interface between the PEPC and the CONTRACTOR
The PM will control the design interface by identifying design and engineering responsibilities and
establishing a ‘coordination procedure’.
The design information transmitted across the interface between the PEPC and the CONTRACTOR will be
incorporated in such documents as PFD, P&ID, Plot Plan, Data Sheet, for proper control.
6.2.2. Design Interface among CONTRACTORS
The PM will allot design activities, identify design inputs and outputs, interface flow lines, etc. An
internal periodic screening meeting will be held to resolve interface problems by cross-checking and
collation between relevant design groups on a timely manner.
Physical design interfaces are identified by coordination meetings of design groups within the design
division. Design interface will be performed in accordance with JTB-CP-Q-PRC-900-00012 - Engineering
Quality Management and Surveillance Plan.
6.2.3. Design Interface between Contractor and Vendor
In accordance with the vendor print handling procedure, communication lines, key personnel,
documents to be submitted, witnessing, and other information transmitted across the interfaces will be
identified in the purchase specifications.
Where necessary, meetings for engineering coordination will be held between the vendor and the
CONTRACTOR.
6.3. Control of Design Process
6.3.1. Review of Design Input from PEPC
At the receipt of the contract, the PM will conduct a preliminary review of the contract package to
ensure that the requirements are adequately defined and documented and that any requirements
differing from those in the tender documents are resolved.
The PM will identify the design requirements such as the PEPC’s basic design data, regulatory
requirements, applicable codes and standards, to provide a consistent basis for succeeding design work.
Design input will be coordinated and confirmed by the PE, considering the past experiences of the
similar plants and the feedback data. When incomplete, ambiguous or conflicting inputs are found in the
course of the engineering review, the PM will discuss them with the PEPC. The result will be
documented and immediately informed to all AEs.
6.3.2. Preparation of Design/Engineering’s Documents
On the basis of the design inputs, AEs will prepare design and engineering documents, such as data
sheets, specifications, instructions, drawings, and procedures.
These documents will meet design input requirements, contain or reference product and/or acceptance
criteria and conform to applicable statutory requirements.
6.3.3. Review and Approval of Design/Engineering’s Documents
1. Authorization within Design Group

Documents prepared by AE will be reviewed and approved by his/her group leader, except for specified
major documents which will be approved by the group manager, in accordance with the approval
standard acknowledged by the EM.
2. Inter-Discipline Check (ID Check)

When the contents of a design document require review by other pertinent discipline(s), an ID check will
be initiated by the AE. The AE will transmit the document to the discipline with an ID check letter for
review and comments. The reviewer will make comments on the
document and sign and return it. Comments generated during the ID check will be reflected in the
design document.
3. Internal Screening

Screening meetings will be held prior to the issuance stages of IFA (Issue for Approval) and AFD
(Approved for Design) of PFD, P&ID, Plot Plan, etc. At several stages of the design, as required, the EM
will contact the relevant engineers to confirm design coordination. The results will be agreed upon and
incorporated into the design documents.
4. For the documents to be submitted to PEPC, refer to section 4 above.
6.4. Design Verification
a. Design verification will be conducted to verify, confirm, and substantiate the design, placing
importance on safety, complexity, degree of standardization, the similarity to the previously proven
design, and the assumptions.
b. The design verification will be conducted by means of the following measures such as :
 Undertaking demonstrations or qualification test(s)
 Carrying out alternative calculations
 Scrutinizing by comparing the design with a similar proven design, if applicable.
 Any third party verification when required by contractual conditions.

6.5. Control of Design Changes

a. Changes to design documents will be reviewed and approved in principle in the same manner as
applied to the original.
b. In the event that an inconsistency or inadequacy is found, the finder will request the originating
design group to change the document, using design change request sheet.
c. The proposed change will be evaluated for correctness and effectiveness including the impact on
fabrication, schedule, cost, etc.
d. The changed parts will be marked for easy identification and the revision date, revision number and
the reason for the change will be noted on the document.
e. The changed document will be submitted to the PEPC for approval.
f. Obsolete documents will be disposed off.

6.6. Handling of Engineering Hold

Engineering hold which may result from design uncertainties will be identified on the document by the
AEs. The relevant work involved in such engineering hold will not go ahead without a clear solution
given by the responsible AE.
6.7. Handling of Design Deviation and / or Alternative
If it is judged by the AE that any alterations to, or deviations from the contract package or engineering
documents supplied by the PEPC are necessary, the proposed deviations and/or alternatives will be
submitted to the PEPC through the PM for approval with the explanatory data.
7. PROCUREMENT CONTROL
7.1. General
7.2.5. Scope
This section will cover the procedure to control all the purchased products and services in this project.
Procurement activities shall be in accordance, as minimum, with the following procedures :
a. JTB-CP-Q-GEN-900-00014 - Procurement Construction Site Quality Coord
b. JTB-CP-Q-GEN-900-00002- Procurement Surveillance Program
c. JTB-CP-Q-GEN-900-00027- Control of Purchasing

7.2.6. Policy and Objectives

The successful completion of the project is dependent on efficient performance by the procurement
department in purchasing, expediting and transporting of materials and equipment to be installed in the
project. Therefore the CONTRACTOR maintains the following policy :
a. Ensuring that the materials and equipment to be purchased for the project conform to the PEPC’S
specifications and requirements and industry standards.
b. Conformance with the PEPC’S quality requirements.
c. Maintaining confidentiality of bidding process.
d. Maintaining coordination with the PEPC.
e. Obtaining prices commensurate with the project volume of purchases.
f. Investigating, along with the engineering team the financial resources and technical capabilities of
vendors.
g. Maintaining and expediting promised delivery schedules of materials, equipment and services
required by the construction program.

7.2. Control of Requisition Preparation

7.4.5. Requisition Preparation
The AE will prepare the requisition on the basis of the PEPC’s basic engineering design data, including
the following as deemed necessary:
a. Scope of supply
b. Delivery date and location
c. Applicable project codes, standards, the PEPC’s specifications, equipment criticality ratings and the
CONTRACTOR’s design and QA/QC documents
d. Requirements for personnel qualification, inspection and test and shipping preparation and reporting
e. QA/QC requirements such as the establishment of the QA program, non-conformance control,
inspection requirements, and the extension of QA/QC requirements to lower tiers.
f. Documents to be supplied to vendor
g. Vendor’s document required, such as fabrication procedure, WPS, PQR, qualified personnel list,
inspection and test procedure, QA/QC plan, inspection and test records, special process records and
technical documents.
h. Right to access and guarantee description.
7.4.6. Review of Requisition
A review of requisition and changes will be made to assure the adequacy of specified
requirements.nReview and approval will be conducted in the same way as described above in point
6.3.3.
The project procurement coordinator will check the requisition and attach the necessary documents for
the inquiry or for the purchase order. The PM will give final approval.
7.3. Vendor Selection
a. Contractor will select potential vendors from the PEPC supplied “Qualified Supplier List included in
Exhibit H of the contract document and / or from the list of new vendors proposed by the contractor but
approved by PEPC.
b. The project procurement coordinator will issue requests for quotation to potential vendors.
c. Upon request of the PM, the QA Supervisor will perform QA/QC surveillance to vendors and their
facilities in accordance with the QA levels of products and services to be made and the result will be
reported to PM with the QA rating.
d. The selection of vendor and the extent of control will be dependent upon the type of products and
services, vendor’s demonstrated capacity and past performance of the similar work, the evaluation of
vendor’s quotation, QA evaluation and the capability on schedule and cost.
e. The new approved vendor list that is not listed, will be submitted to the PEPC for approval.

7.4. Evaluation and Verification of Vendor’s Performance

7.4.1. Review and Approval of Vendor’s Documents
The vendor’s documents will be reviewed by the AE or Senior QAQC Engineer and approved by the
Engineering Manager for their compliance to the requisition. Where deemed necessary, the AE will send
them to the relevant engineers for ID check.
7.4.2. Control and Verification of Vendor/Subcontractor Performance
a. A kick-off meeting and pre-inspection meeting will be held between the CONTRACTOR and the vendor
for coordination and mutual understanding. At the monthly coordination meeting and in the weekly
procurement-engineering- quality review meetings, the status of progress, schedule of inspection and
major problems will be reported, discussed and confirmed.
b. The CONTRACTOR, PEPC or his representatives will be afforded the right to access vendor’s facilities
for communication and inspection.
c. The project procurement coordinator will keep abreast of the current status and expedite vendor’s
manufacturing and delivery schedule of products and will report both to the Procurement Manager and
Project Manager.
d. Inspection, as per approved ITP, will be performed to verify and confirm the compliance of products
to the specifications.
e. Audits will be performed on QA activities of vendors as necessary, taking the performance status into
account.
f. The Senior QAQC Engineer for Procurement activities will be in charge for reporting quality activities,
including key performance indicators, to the Project Management Team their incorporation in the
Monthly Report.
7.5. Control of Sub-Vendors
At the pre-inspection meeting between contractor and vendor, the Senior QAQC Engineer will check the
quality requirements of vendor to the sub vendor.
8. MATERIALS, PARTS AND COMPONENTS CONTROL
8.1. General
8.1.1. Scope
This section will cover the identification and control procedure for all materials, parts and components
in this project.
8.1.2. Policy and Objective
The materials, parts and components control will be conducted to assure the correctness of products,
maintenance of traceability and the prevention of inadvertent use of incorrect products including field
activities.
8.2. Identification Procedure
1. Marking Procedure
For identification control, the document controller will provide vendors with the CONTRACTOR’s
specifications, in which the marking method, marking location, marking items and color coding are
specified. Items to be marked for permanent identification are shown in the inspection program as
material test (mill sheet).
2. Physical Identification

Physical identification using low stress dye stamping will be used to the maximum extent possible.
Where physical identification on the item is impractical, physical separation procedure control by
tagging, labels and records will be employed.
3. In-process identification
a) Transfer of marking will be controlled.
b) Identification during storage will be controlled (separation, tag, etc.)
c) Nonconforming items will be identified and separated.
d) Inspection status (accepted, rejected, not yet inspected) will be identified.
4. Marking
Marking will be applied in a manner and at a location that would not leave detrimental effects on the
items.
5. Delivery, Transportation and Preservation

Delivery and preservation of materials, parts and components will be controlled in accordance with
Section 11 – Handling, Storage, Packaging and Delivery Control, of this Quality Plan.
8.3. Record of Material
The record will be traceable to the item and will be checked by an inspector. Where required, the
vendor will submit ‘As-built Sketch of Material Allocation’ in which the marking locations including weld
line numbers are shown to the CONTRACTOR.
9. FABRICATION AND INSTALLATION PROCESS CONTROL
9.1. General
9.1.1. Scope
This section will cover all the processes which are common in the fabrication and installation stages.
Construction criticality levels will be developed by the Contractor and will be approved by PEPC before
commencement of construction / installation works.
9.1.2. Policy and Objective
The fabrication and installation process control will be conducted to ensure that the processes are
performed under controlled conditions.
9.2. General Control of Fabrication and Installation
1. Environmental Control
a) The vendor/subcontractor will establish the control measures to keep the working area clean and
under suitably controlled conditions to prevent the infiltration of foreign materials and not to cause
detrimental effects on products.
b) The CONTRACTOR will check the controlled status of the working area using witness inspection or by
patrolling as appropriate and give recommendations for correction, if any.

2. Fabrication and Installation Planning

c) The AEs and QC manager will identify applicable regulations, codes and standards for fabrication and
installation, inspection and monitoring points, and acceptance criteria, as appropriate in the
procurement documents.
d) For major products, the AE will request the vendor/subcontractor to submit procedures in which the
process sequence, inspection and/or monitoring items and the methods are made clear.
e) Vendors/subcontractors are requested to prepare travelers, checklist, records, etc. to monitor and
confirm the compliance of work and products with the requirements.
f) Where qualification is required for specific work, the qualification procedures and the records will be
maintained.
3. Controls during Fabrication and Installation
a) Prior to the commencement of significant work, the Project Manager /Site Manager will hold a kick-
off meeting between the CONTRACTOR and the vendor/subcontractor for mutual understanding and
confirmation.
b) The CONTRACTOR will perform continuous monitoring of processes to ensure that the specified
requirements are met.
c) When it becomes necessary to change procedures in the course of fabrication and/or installation, the
CONTRACTOR and vendor/subcontractor will communicate with one another to make proper changes or
take corrective actions.
d) Controls for Equipment preservation shall be put in place and maintain during the installation until
the commencement of commissioning.
9.3. Special Process Control
9.3.1. Welding Process Control
a) Welding will be controlled in accordance with the Indonesian MIGAS regulation, codes and standards
that the AE of the engineering group will specify:
 Detailed drawings of welding configuration
 Welding Procedure Specification (WPS)
 Welding Procedure Qualification Test Report (PQR)
 Qualified Welder List
b) In the requirements, acceptance criteria in accordance with the applicable codes and standards and
the use and maintenance of proper equipment will be included. Records shall be maintained in
accordance with the applicable procedures.
c) The relevant Welding Engineer will review and approve WPSs and PQRs. The QC manager will confirm
them and specify the inspection items, witnessing, and required records in the inspection and test
program.
d) Offsite piping spool prefabrication shops for fabricating exotic alloys and DSS/ SDSS / SS alloys are to
be inspected and approved after a joint inspection with PEPC personnel.
e) Weld procedure specifications and new weld procedure qualifications reports will be submitted to
PEPC for approval prior to starting any offsite spool fabrication or work site welding.
f) The vendor/subcontractor will establish welding and traceability control measures to identify qualified
welders, kinds of qualification and terms of the validity. Field Quality Control Engineer (FQCE) and/or
Site Inspector (SI) will monitor maintenance of welder performance by checking welding reports and/or
through daily supervising and recommend the retraining of the downgraded welder to
vendor/subcontractor, if necessary. Periodic welder
performance reports as agreed with PEPC shall be generated for tracking. Welders with a poor
performance are to be removed from the works and retrained / re-qualified before reemploy them as
agreed with PEPC.
g) Welding materials will be controlled for identification, storage, delivery, baking, holding, and usage.
h) Welding, especially on the pressure retaining parts will be recorded in items specified in the WPS
including pre-and/or post-heat treatment. Inspector or SI will check records and evaluate the control
status of welding. Welding parameters like pre-heat, travel speed, current, voltage, heat input records
and purging levels are to be maintained and recorded for exotic alloy welding materials as agreed with
PEPC.
9.3.2. Control of Other Special Processes
a) Other special processes such as heat treatment, nondestructive examinations, cleaning, and special
leak test will be performed in accordance with the applicable codes, standards and/or requirements
specified by relevant AEs.
b) It is the CONTRACTOR’s responsibility to provide the Positive Material Identification (PMI) Program.
PMI test on alloy materials will be conducted to identify the nominal composition of alloy material and
verify that nominal composition meets the material specification minimum requirement.
c) The vendor/subcontractor will submit the procedure for approval, as required. After obtaining the
approval, they will perform the special process in accordance with the approved procedure by qualified
or adequately proficient
d) personnel, using calibrated equipment and proper materials. They should also perform adequate
monitoring during the process and generate the work record.
e) The CONTRACTOR’s inspector will check and confirm the work and the results through the work
records.

10. INSPECTION AND TESTING OF PURCHASED PRODUCTS / SERVICES CONTROL

10.1 General
10.1.1 Scope
This section will cover all the inspection and testing of purchased products / services that will be
conducted in this project.
10.1.2 Policy and Objective
The inspection and testing of purchased product/services control will be conducted to verify the
conformance of products and services to the specified requirements of the contract, applicable codes
and standards for the procurement phase.
10.2 Establishment of Inspection and Test Program
 On the basis of equipment specifications prepared by the AE, and of the procurement / construction
criticality level of the item, the QC manager will develop the inspection and test program in which the
following items will be identified.
- Subjects of inspection/test items (such as parts, subassembly, assembly)
- Characteristics and/or kinds of inspection (such as material test, welding inspection, NDE, hydrostatic
test, dimensional inspection)
- Inspection points; including vendor’s inspection points, witness inspection points, and hold points,
reflecting “Level of Vendor or Site Surveillance” which is included below in part II, attachment A.
- Inspection records required
- Quality control plan at shop for the project developed along with proceeding detail engineering. The
sample format to be used for the project is attached below.
 The inspection and test program will be reviewed by the PEPC. The approved program will be
confirmed at a pre-inspection meeting.
 Vendors are requested to establish a detailed inspection plan to be documented into the inspection
procedures.
 The inspection procedures will identify the following as appropriate:
- Applicable codes and standards
- Fabrication sequence flowchart indicating inspection points
- Detailed inspection/test method, including measuring apparatus, measured items, calculation charts,
and qualifications of inspectors.
- Acceptance criteria
- Inspection record forms
- Status sheets check sheets, travelers (sign off sheet), etc.
- Where sampling inspection is conducted, show sampling method.
- Purchaser’s witness and hold points.
 In the event that the inspection of processed items is not practical due to a number of reasons,
indirect control by monitoring the processing method, equipment and personnel will be defined (e.g.
welding, personnel, welding electrode used, ampere, voltage, heat treatment chart).
 The vendor’s inspection procedures will be submitted to the PEPC through the CONTRACTOR for
approval.
 Materials to be used for special services, inspection and test requirements stipulated by the PEPC will
be incorporated into the inspection and test program.
10.3 Control of Inspection and Execution
 A pre-inspection meeting will be held for major items or when deemed necessary by the Senior QAQC
Engineer for coordination and for mutual understanding prior to fabrication.
 The inspection schedule will be established by the vendor on the basis of delivery date, notifying
inspection date and inspection status at the specified date without delay to the Senior QAQC Engineer
through expediters.
 The status of inspection and test schedule will be controlled by the Senior QAQC Engineer.
 Witness inspections will be conducted at vendor’s shop by the inspection representative. For the hold
point items, the vendor must not proceed with the work until it has been inspected by the
representative or a written approval of waiver is obtained.
 Final inspection will include a record review of the results and resolution of non-conformance
identified by prior inspections. The Senior QAQC Engineer will check the inspection record and when the
record is found to meet purchase order’s requirements, the inspection release will be prepared.
 The vendor will establish and control the suitable status identification measures of inspections and
tests on items.
10.4 Control of Critical Dimension
Critical dimensions such as module interface, casting, pipe bends, anchor bolt hole dimensions,
interchangeable parts dimensions of major fabricated equipment, modules, interchangeable parts,
piping spool dimensions and installation dimensions will be controlled as follows:
 The AE will specify the critical dimensions of the product in charge with the required tolerances i n the
design document.
 Vendors will pay special attention to these dimensions and show them in the fabrication drawings and
dimensional inspection record forms appropriately (preferably with care marks). During fabrication at
the machining stage, the assembling and aligning stage and at the final inspection stage, these
dimensions will be checked and recorded.
 At the final inspection, the critical dimensions will be confirmed by the witness and actual dimensions
recorded. Special care will be taken with the cantering, alignment, flatness, and distortion.
 The subcontractor will prepare ‘As-Built’ drawings, including equipment installations, piping; electrical
schematic and instrument control diagrams, and buildings, and reflect the ‘As-Built’ conditions of the
work in the drawings. ‘As built’ drawings will be submitted to the CONTRACTOR for the permanent
records.

10.5 Record of Inspection

Record of inspection for main items will identify as a minimum:
 The inspection and test item
 Type of test or observation
 Inspection procedure
 Type of equipment used and valid traceability certificates where applicable
 Acceptance criteria
 Results

The inspection records will be signed or stamped and dated by vendor and contractor’s representative.
11. HANDLING, STORAGE, PACKAGING AND DELIVERY CONTROL
11.1. General
11.5.1. Scope
This section will cover all activities of handling, storage, shipping/delivery, and preservation of material
and equipment in the project.
11.5.2. Policy and Objective
The CONTRACTOR will ensure that all materials purchased are handled and controlled effectively, and
that materials are protected and preserved during handling, storage, packaging, transportation and
installation. This preservation of materials procedure will be applicable to the CONTRACTOR’s
subcontractors and suppliers.
The CONTRACTOR and its subcontractors and suppliers will clearly define the methods for handling,
storage, packaging, transportation and installation of all materials relevant to the entire project’s Scope
of Work such that the following is achieved:
a. Correct handling procedures will be developed to ensure the safety of personnel and goods being
handled, transported and installed.
b. Procedures for receiving inspection are implemented.
c. Items are stored in a manner that prevents theft, loss, damage or deteriorationItems are suitably
packed such as to prevent loss or deterioration due to handling or environmental conditions;
d. Dispatch and transport of materials are subject to inspection as appropriate;
e. Dispatch and receipt is duly recorded and authorized by responsible persons;
f. Handling, storage, packaging, transportation and installation procedures will take national and
international standards into account where applicable.
g. Records for the above activities shall be generated and maintained in the data base.

11.2. Handling and storage

a. The vendor/subcontractor will provide methods and means of handling that prevent damages or
deterioration.
b. Products in stock will be clearly identified by marking, tags, labels, locations, etc. to prevent abuse,
misuse and loss.
c. The CONTRACTOR and its subcontractors will ensure all chemical and hazardous substances.
d. Material Safety Data Sheets (MSDS) are provided, for all chemicals and hazardous substances used
during the execution of the Work.
e. The vendor/subcontractor will pay special attention to the handling and cleaning of stainless steel,
low alloy steel, etc. to be used in special environment as specified by the CONTRACTOR and will
establish and perform the procedure after obtaining the CONTRACTOR’s approval.
f. Handling of heavy components will be performed under controlled conditions. Operators of special
handling and lifting equipment will be qualified or experienced in the use of equipment. The equipment
will be checked periodically at appropriate intervals.
11.3. Maintenance and care of products
 For equipment to be stored for a long period, the following methods of maintenance and care will be
employed as appropriate and as per manufacturer’s recommendations :
a. Lubricant on rotating parts and sliding parts
b. Energize heater to prevent humidity
c. Provide temporary barriers or protective covers to seal opening to prevent intrusion of foreign
materials
d. Settle environmental conditions as required
e. Check and confirm maintenance status using checklist.
 During construction, care should be taken for preventive activities so as to not have detrimental
effects on the adjacent equipment which has already been installed.

11.4. Packing and delivery

 Prior to packaging, the vendor will confirm the cleanliness, coating, required records of the product,
and materials to be used for packaging and the completion of disposition of nonconformance.
 The vendor will control the packing, preservation and marking process in order to satisfy the
CONTRACTOR’s requirements.
 All shipments will be prepared and transported in conformance with specified requirements and
applicable carrier regulations. The vendor will deliver the cargo to the specified port of loading within
the term of delivery.
 The CONTRACTOR will supervise/conduct inspection for shipping as necessary.
11.5. Preservation of Equipment and Materials
11.5.1. Responsibilities
CONTRACTOR’s Procurement Inspectors and Site Manager shall be responsible for the storage,
preservation and protection of equipment until acceptance of the facility by PEPC. CONTRACTOR’s
responsibilities include, as minimum, the following:
a. Instructing vendors to specify and to issue timely preservation instructions upon delivery of
equipment and / or materials to Site.
b. Verification of the correct packaging prior to shipment to Site.
c. Ensuring that the required documents are made available.
d. Ensuring Vendors / Manufacturer’s storage requirements & project specifications are adhered to and
carried out during storage and the period between installation and handover.
e. Receiving and inspection upon arrival at site.
f. Preservation, handling and inspection of all equipments and accessories.
g. The Project Manager is responsible for the proper implementation of the procedure.
h. Material Manager / Controller will be responsible for the material receipt, safe unloading, proper
handling & stacking at site
11.5.2. Preservation and Inspection
a. Visual inspection shall be carried out in accordance with mechanical drawings, packing lists, etc., while
looking for shortages, damages, discrepancies and if any, they shall be recorded in the relevant formats.
b. Specific storage instructions and drawings from manufacturers, such as nitrogen packing pressure,
lube oil level, protection of flange faces, etc. shall be verified before taking custody.
c. Any sensitive or delicate items which are likely to get damaged during transportation shall be
additionally protected.
d. Periodic visual inspection shall be carried out to verify the adequacy of the preservation methods and
the status of the equipment / materials. The frequency shall be determined depending on the inspection
item and manufacturer’s recommendations. Visual inspections may include inspection of desiccants,
storage conditions, inspections for damages, inspection for corrosion and deterioration, and protection
from construction activities.

12. CONSTRUCTION WORK CONTROL

14.1. General
13.1.1. Scope
This section will cover control of all construction activities in this project.
13.1.2. Policy and Objectives
Construction work control will be conducted to ensure the project construction is executed as per the
plan and meets with the quality requirements.
Quality Assurance requirements specified in Construction Quality Surveillance programs/plans and
project specifications.
14.2. Establishment of Construction Work Control Planning
a. On the basis of the PEPC’S technical specification and contractor’s engineering documents, the project
team will establish the work sequence and overall schedule.
b. In the installation work sequence, processes, quality control/inspection requirements and required
documentation will be made clear.
c. The site controller will establish a monthly schedule in the three month span and the weekly schedule
and give direction to the subcontractor regarding the schedule.
d. The supervisor will prepare site work documents of his scope of work, such as formats of work
reports, checklists, and site drawings for record.

14.3. Subcontractor Control

12.3.1. Selection
a. The contract documents will be prepared by the construction planning division in which general
conditions and terms, the scope of work, applicable documents and requirements for qualification
quality control requirements, right to access and extension of requirements to sub-tiers, at least, are
specified.
b. A review of contract documents and changes will be made by the EM, subcontracting officer and the
QA supervisor, where needed, to confirm the adequacy of specified requirements and the PM will issue
requests for questions to candidate subcontractors.
c. The bid evaluation will be dependent upon the type of products and services, resources,
demonstrated capability and past performance of similar work, proposed quality control activities and
capability on schedule and cost. The PM will make the final determination and the subcontractor list will
be submitted for approval.
12.3.2. Coordination
a. The coordination procedure between the PEPC, the CONTRACTOR and the subcontractor will be
established, in which each scope of work, lines of communications, and information transmission routes
are defined. The procedure will be issued to all relevant parties.
b. The construction superintendent will control subcontractors through coordination and
communication and give instruction or guidance for their work.
c. QC Inspectors and field engineers will monitor the subcontractor’s activities through patrol check,
review the work reports, etc. and where necessary, flag any nonconforming items and request
corrective action.

14.4. Material and Equipment Inspection

13.1.1. Receiving Control
Site Material Controller (MC) is responsible for site receiving as follows:
 Performs an inspection, using a checklist and / or against the invoice, of damages, deterioration during
transportation, quantities, required documents, etc.
 Products without required documentation and products for which corrective actions have not been
completed will be identified and controlled to prevent their inadvertent use, and recorded.

13.1.2. Handling, Storage and Maintenance

 The relevant Assigned Engineer will review and specify the requirements for products that may require
special environmental conditions or maintenance.
 The MC will establish the system to minimize possible damage and deterioration.
 Storage and maintenance conditions will be checked at appropriate intervals.
 Special materials and process, handling operators, equipment and device preventive maintenance will
be documented and controlled.

13.1.3. Maintenance of Process Equipment

Maintenance of welding equipment, measuring and test equipment will be controlled by the
subcontractor and checked by the CONTRACTOR. Records shall be generated and maintained.
14.5. Environmental Control
 The site environment will be controlled as requested by statutory regulation.
 The work environment should be kept clean and tidy to assure that the work is performed under well
controlled conditions for work and safety.
13. PRE-COMMISSIONING AND COMMISSIONING CONTROL
13.1. General
13.1.1. Scope
This section refers to the pre-commissioning and commissioning activities.
13.1.2. Policy and Objective
a. The CONTRACTOR is responsible for supporting the commissioning of the plant. The PM will appoint
System Completion Commissioning Manager (SCCM) who is responsible for plant commissioning.
b. The SCCM will establish a commissioning organization with the cooperation of the basic design group
manager and the PM. The SCCM will designate commissioning staff (process engineer, shift engineer,
analyst, etc.).
c. The SCCM will keep close communication with the PEPC and the CM and report to the PM.
d. The Electronic data base management for the system completion shall be used after approval by
PEPC.

13.2. Static and Dynamic Commissioning

The SCCM will prepare and arrange the following plans and procedures with the cooperation of the
commissioning staff and relevant subcontractors:
a. Commissioning plan, identifying operation sequences, boundaries of equipment to be tested and
released, pre-requisitions, verification methods, and inspection and test points.
b. Identification of acceptance and rejection criteria.
c. Adequate and appropriate equipment.
d. Training plan for operators and maintenance personnel.
e. Suitable and controlled environmental conditions.
f. Subcontractor’s cooperation for significant product testing as required.
g. Preparation of record forms and checklist.

13.3. Pre-commissioning Verification

 Pre-installation verification
a. Identification check
b. Physical condition check.

 Installation verification
Equipment verification for operational readiness and confirmation of satisfactory disposition of pending
problem, system check cleaning, pressure-leak test, flow direction check, and in-line instrumentation
check.
 Pre-operational testing
a. Equipment verification (operational check of items)
b. Cold function test (demonstration of system operability)
c. Hot function test (tests prior to fuel loading of specified system)

13.4. Plant Commissioning

Plant commissioning will be carried out to verify and ensure the compatibility of systems, sequential
operation, plant performance and capacity, plant safety, from start-up to cool-down.
13.5. Collection of Data, Evaluation and Record
a. Data taken at each stage will be analyzed and evaluated for the validity, integrity and completeness. If
any incompleteness is found, the SCCM will take corrective action, such as requesting additional tests
and making procedure change.
b. Records will be collected and compiled by the relevant engineers with prior agreement.
c. Records will include the results of analysis and evaluation, corrective actions, changes and
modifications, and calibration records.
d. Records will be controlled in accordance with point 5 as mentioned above.

14. CONTROL OF MEASURING AND TEST EQUIPMENT

14.1. General
15.1.1. Scope
This section will cover all the measuring and test equipment used in this project. Control of Inspection,
Measuring and Testing Equipment shall be in accordance with JTB-CP-Q-PRC-900-00010 Inspection,
Measuring and Test Equipment Control Procedure.
15.1.2. Policy and Objective
The CONTRACTOR will establish control of inspection, measuring and test equipment procedure, which
details a system for the calibration of inspection, test and monitoring equipment used by the
CONTRACTOR and its subcontractors for which calibration and precision is considered essential to the
quality of the work.
Inspection, measuring and test equipment will be calibrated or verified prior to use. All equipment will
be identified by a unique number and bear a tag or sticker to indicate calibration and verification status.
14.2. Control of Measuring and Test Equipment
 Vendors/subcontractors will be requested to plan and specify the characteristics to be tested, the
measuring methods to be employed and the acceptance limits.
 The vendors/subcontractors will select appropriate measuring and test equipment.
 Equipment, gases, jigs, or such devices to verify the acceptability of products will be controlled,
calibrated and/or adjusted at specified intervals to maintain the accuracy and precision within the
required limits by establishing the control procedures.
 The control methods will be as per the relevant Inspection, Measuring and Test Equipment Control
Procedure.
 The measures will include records and control logs, the identification of validity to show the calibration
status, and handling and storing to prevent damage and deterioration.
 The CONTRACTOR will confirm the control status of surveillance, audit, witness inspection, on a timely
basis.
15. CONTROL OF NON-CONFORMANCE PRODUCT/SERVICE
15.1. General
15.1.1. Scope
This section will cover all the non conformance products / services that may occur during the course of
the Project. Non conformances shall be controlled in accordance with the following procedures :
 JTB-CP-Q-PRC-900-00007 - NCR Procedure

15.1.2. Policy and Objective

The CONTRACTOR and its subcontractors and suppliers will establish and maintain procedures for the
management and control of non-conforming products so that they can be clearly identified, suitably
recorded and withdrawn from production or storage and not incorporated into the permanent works.
Non-conforming products will be segregated and quarantined and clearly marked or identified to
preclude inadvertent use.
The reason for the non-conformance will be investigated in order to establish the root cause with
corrective action to prevent its occurrence in the future and appropriately documented.
15.2. Control and Handling of Non-conformance Product/Service
a. When any deviation from the requirement is detected or reported, the CONTRACTOR will confirm the
status, withhold the process and identify the product by marking or affixing a hold tag to reclude
inadvertent use or installation.
b. If the non-conformance is not of a major grade, the disposition can be decided by the CONTRACTOR’s
inspector, he will direct vendor/subcontractor on the final disposition of the NCR.
c. In the event that the non-conformance is serious / major enough to fall into one or more of the
following items, the non-conformance report will be prepared by the inspector or the
vendor/subcontractor, and be sent to the QC Manager with details.

The following non-conformance is defined as major :

 Where the non-conformance deviates from statutory or contractual requirements.
 Where requested by the PEPC
 Where it causes design changes, including the case to use-as-is.
 Where it has significant effects on schedule and cost.

d. The Quality Managers will circulate the report to the Assigned Engineers in charge of review and
comments and send the copies to the PM.
e. Non-Conformances for Engineering and Procurement activities will be reported to Project Manager by
each Quality Assurance Manager both from Seoul and / or Jakarta, for their
relevant activities, and shared within the overall CONTRACTOR’s organization for their information prior
to its submission to PEPC.

f. Non-Conformances for Construction activities will be generated and reported by the Site Quality
Manager.
g. The PM will discuss with key personnel of the relevant organizations (Assigned Engineers, Engineering
Manager, Procurement Manager, Quality Manager, and specialists, where necessary) and report to the
PEPC to obtain approval and direction.
h. Disposition :
 The disposition is classified basically into ‘use-as-is’, ‘repair’, and ‘reject’.
 For non-conformances that may hinder the final use or integrity of the product, the relevant
CONTRACTOR’S engineering discipline shall make an evaluation in order to determine its final
disposition.
 The final disposition will be notified through QC Manager/FQCE to vendor/subcontractor with a copy
of the report.
 When the non-conformance item is considered “use-as-is”, the responsible organization will revise the
relevant drawings (make as-built drawing) and/or documents, after the disposition of “use as is” ,obtains
approval from PEPC engineering department.
 When the non-conformance is considered “repair” or “rework”, the responsible organization will
prepare the repair or rework procedure for review and approval by PM/Quality Manager prior to the
start of the work.
 When the non-conformance is considered “reject”, the product will be scrapped (regarded for
alternative application, depending upon the conditions).
 The results will be confirmed, entered in the confirmation column, and reported by the responsible
organization to the PEPC, PM and the Quality Manager.
 No further actions will take place without the approval of PEPC’s engineering department on non-
confirming items that require their review.
16. HANDLING OF CUSTOMER COMPLAINTS
16.1. General
16.1.1. Scope
This section will cover all complaints issued by client during the project. Complaints shall be controlled
and handled.
16.1.2. Policy and Objective
All complaints during project execution will be resolved to the satisfaction of the PEPC and the
CONTRACTOR.
16.2. Handling of Customer Complaint
Record of PEPC complaints will be kept to provide objective evidence to the PM reviewing the
effectiveness of the project quality system. Each project manager is responsible for the achievement of
CONTRACTOR’s quality objective.
17. AUDIT
17.1. General
17.1.1. Scope
This section will cover internal and external audit activity that will be conducted in the project. Audit
activities shall be in accordance with the following procedures :
a. JTB-CP-Q-PRC-900-00014 - Engineering Surveillance Plan
b. JTB-CP-Q-GEN-900-00002 - Procurement Surveillance Program
c. JTB-CP-Q-GEN-900-00003 - Construction Surveillance Program
d. JTB-CP-Q-PRC-900-00002 - Quality Assessments and Audits Control Procedure
e. JTB-CP-Q-SCH-900-00001 - Quality Audit Schedule

17.1.2. Policy and Objective

The CONTRACTOR will conduct the audit to ensure the proper execution of quality related activities and
to evaluate the effectiveness of QA program.
17.2. Internal Audit
Internal audits will be performed in accordance with the approved audit schedule, which includes audits
for the site work at appropriate stages, and as per ISO19011 – Guidelines for quality and / or
environmental management systems auditing.
The Quality Manager may deem additional internal audits necessary through routine monitoring of
QA/QC activities. Audits will be performed by the appointed Audit Team or personnel designated by him
on the particular areas. PEPC will be notified of all internal and external audits for witnessing and / or
participating.
17.3. External Audit
The Quality Manager will establish an external audit plan for vendors, giving consideration to the
importance of items and services for which they received orders and to their past performance.
With the agreement of the PM, the Quality Manager will designate audit personnel out of the QA staff.
Audits will be performed in accordance with appropriate procedures, schedules and checklists by audit
personnel.
17.4. Handling of Audit Results
Audit results will be recorded in an audit check list and reported to the Quality Manager together with
audit summary report. These will be reviewed by the Quality Manager and sent to audited organizations
and the PM with recommendations for corrective action.
18. CORRECTIVE AND PREVENTIVE ACTION
18.1. General
18.1.1. Scope
This section will cover corrective and preventive action requests issued in this project.
18.1.2. Policy and Objective
The CONTRACTOR and its subcontractors and suppliers will establish and maintain procedures for
Corrective Action Request (CAR) and Preventive Action Request (PAR). The requests for corrective
actions have the scope of correcting the deficiency through an immediate action and preventing its
occurrence in the future. The requests for preventive actions have the scope of eliminating the causes of
potential deficiencies in order to prevent their occurrence through an activity of monitoring of processes
and respective performance indicators identifying any deviation that could occur on planned objectives.
18.2. Corrective and preventive action
The implementation of corrective and preventive action at the project is defined in the Quality
Management System. The contractor’s overall organization is responsible for the identification of
nonconformity and potential problem, the investigation of their cause and the effectiveness of
corrective and/or preventive action taken.
18.3. Lessons Learned
The Project Manager shall be responsible for the implementation of the lessons learned and best
practices for this Project, in order to strive for continual improvement of the Project.
Lessons learned refer to the defined positive and negative knowledge and experience gained through
the execution of previous Projects. Lessons learned will be used as a preventive management tool that
can be utilized in managing risk factors and best practices that may occur during the Project execution.
They may include: lessons learned and experiences, Trouble and Errors which may be defined as the loss
of opportunity due to factors like lack of experience, technology, management, etc; non-conformances
and best practices.
CONTRACTOR will implement its own lessons learned procedures, as well as lessons learned shared by
PEPC.