[Date]

Event Name
Event Budget for Event Name: EXPENSES
Site Estimated Actual Actual Cost Breakdown
Room and hall fees $500.00 $300.00
Site staff
Equipment
Tables and chairs
Total $500.00 $300.00 Row 10
Row 18
21.05% 13.16%
Decorations Estimated Actual Row 24
Flowers $200.00 $500.00 15.79% 7.89%
7.89%
Candles
Row 31
Lighting Row 38
Balloons 21.05% 13.16%
Row 46
Paper supplies
Row 51
Total $200.00 $500.00

Publicity Estimated Actual

Graphics work $500.00 $800.00
Photocopying/Printing
Postage
Total $500.00 $800.00

Miscellaneous Estimated Actual Estimated vs. Actual

Telephone $500.00 $600.00
Transportation
Stationery supplies
Fax services $800.00
Total $500.00 $600.00
$750.00
$700.00
Refreshments Estimated Actual $650.00
Food $600.00 $800.00
$600.00
Drinks
$550.00
Linens
$500.00
Staff and gratuities
$450.00
Total $600.00 $800.00
$400.00
$350.00
Estimated
Program Estimated Actual $300.00 Actual
Performers $300.00 $500.00 $250.00
Speakers $200.00
Travel $150.00
Hotel $100.00
Other $50.00
Total $300.00 $500.00 $0.00
10

24

Prizes Estimated Actual

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38
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Ribbons/Plaques/Trophies $200.00 $300.00

Ro

51
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Ro

Gifts
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Total $200.00 $300.00

Total Expenses Estimated Actual

$2,800.00 $3,800.00 Made in Office 2007 for office2007.com
Event Name
Event Budget for Event Name: INCOME
Admissions Estimated Actual Income Comparison
Estimated Actual
300 100 Adults @ $5.00 $1,500.00 $500.00
200 50 Children @ $2.00 $400.00 $100.00
100 50 Other @ $1.00 $100.00 $50.00 $15,000.00
$2,000.00 $650.00 $14,000.00
$13,000.00
Ads in program Estimated Actual
$12,000.00
Estimated Actual
$11,000.00
300 100 Covers @ $20.00 $6,000.00 $2,000.00
200 50 Half-pages @ $10.00 $2,000.00 $500.00 $10,000.00
100 50 Quarter-pages @ $5.00 $500.00 $250.00 $9,000.00
$8,500.00 $2,750.00 $8,000.00
$7,000.00 Estimated
Exhibitors/vendors Estimated Actual
$6,000.00 Actual
Estimated Actual
100 50 Large booths @ $20.00 $2,000.00 $1,000.00
$5,000.00
100 10 Med. booths @ $50.00 $5,000.00 $500.00 $4,000.00
50 2 Small booths @ $5.00 $250.00 $10.00 $3,000.00
$7,250.00 $1,510.00 $2,000.00
$1,000.00
Sale of items Estimated Actual $0.00 Actual
Estimated Actual

9
400 300 Items @ $20.00 $8,000.00 $6,000.00

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Estimated

Ro

23
300 200 Items @ $15.00 $4,500.00 $3,000.00

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200 100 Items @ $10.00 $2,000.00 $1,000.00

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100 0 Items @ $5.00 $500.00 $0.00
$15,000.00 $10,000.00

Total Income Estimated Actual

$32,750.00 $14,910.00
$15,000.00
$14,000.00
$13,000.00
$12,000.00
$11,000.00
$10,000.00
$9,000.00
$8,000.00
$7,000.00 Estimated
$6,000.00 Actual
$5,000.00
$4,000.00
$3,000.00
$2,000.00
$1,000.00
$0.00 Actual
9
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Estimated
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23
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 ###

Event Name
Event Budget for Event Name: PROFIT/LOSS SUMMARY
Estimated Actual Profit vs. Loss
Total income $32,750.00 $14,910.00 $40,000.00
Total expenses $2,800.00 $3,800.00
$30,000.00
Total
Total profit (or loss) $20,000.00 income
$29,950.00 $11,110.00 $10,000.00
Total
ex-
$0.00
Estimated Actual