[Date

]

Event Name
Event Budget for Event Name: EXPENSES

Graphics work
Photocopying/Printing
Postage
Total

Miscellaneous
Telephone
Transportation
Stationery supplies
Fax services
Total

Refreshments
Food
Drinks
Linens
Staff and gratuities
Total

Program

$300.00

Estimated
$200.00

Actual
$500.00

Row 10
21.05%

$200.00
Estimated
$500.00

$500.00
Estimated
$500.00

$500.00
Estimated
$600.00

$600.00
Estimated
$300.00

$300.00

Total Expenses

$200.00
Estimated

$2,800.00

Row 31
Row 38
Row 46

Actual
$800.00

$800.00
Actual
$600.00

$600.00
Actual
$800.00

$800.00
Actual
$500.00

$500.00

Estimated vs. Actual

$800.00
$750.00
$700.00
$650.00
$600.00
$550.00
$500.00
$450.00
$400.00
$350.00
$300.00
$250.00
$200.00
$150.00
$100.00
$50.00
$0.00

Actual
$300.00
$300.00

ow

Estimated
$200.00

Row 18
Row 24

Row 51

$500.00

Estimated
Actual

Ro
w

Ribbons/Plaques/Trophies
Gifts
Total

13.16%

21.05%

R

Prizes

13.16%
7.89%
7.89%

15.79%

10

Performers
Speakers
Travel
Hotel
Other
Total

$500.00

Actual Cost Breakdown

51

Publicity

$300.00

38

Flowers
Candles
Lighting
Balloons
Paper supplies
Total

Actual

$500.00

Ro
w

Decorations

Estimated

24

Room and hall fees
Site staff
Equipment
Tables and chairs
Total

Ro
w

Site

Actual

$3,800.00

Made in Office 2007 for office2007.com

Event Name
Event Budget for Event Name: INCOME
Admissions
Adults @
Children @
Other @

Estimated

Actual

$1,500.00
$400.00
$100.00
$2,000.00

$500.00
$100.00
$50.00
$650.00

Estimated

Actual

$6,000.00
$2,000.00
$500.00
$8,500.00

$2,000.00
$500.00
$250.00
$2,750.00

Estimated

Actual

$20.00
$50.00
$5.00

$2,000.00
$5,000.00
$250.00
$7,250.00

$1,000.00
$500.00
$10.00
$1,510.00

Estimated

Actual

$20.00
$15.00
$10.00
$5.00

$8,000.00
$4,500.00
$2,000.00
$500.00
$15,000.00

$6,000.00
$3,000.00
$1,000.00
$0.00
$10,000.00

$5.00
$2.00
$1.00

Ads in program
Covers @
Half-pages @
Quarter-pages @

$20.00
$10.00
$5.00

Exhibitors/vendors
Estimated
100
100
50

Actual
50
10
2

Large booths @
Med. booths @
Small booths @

Estimated
400
300
200
100

Total Income

Actual
300
200
100
0

$13,000.00
$12,000.00
$11,000.00
$10,000.00
$9,000.00
$8,000.00
$7,000.00
$6,000.00
$5,000.00
$4,000.00
$3,000.00
$2,000.00
$1,000.00
$0.00

Estimated
Actual

Actual

9

Sale of items

$14,000.00

Items
Items
Items
Items

@
@
@
@

Estimated

$32,750.00

Actual

$14,910.00

23

Actual
100
50
50

$15,000.00

Ro
w

Estimated
300
200
100

Income Comparison

w

Actual
100
50
50

Ro

Estimated
300
200
100

Estimated

$15,000.00
$14,000.00
$13,000.00
$12,000.00
$11,000.00
$10,000.00
$9,000.00
$8,000.00
$7,000.00
$6,000.00
$5,000.00
$4,000.00
$3,000.00
$2,000.00
$1,000.00
$0.00

Estimated
Actual

23
Ro
w

Ro

w

9

Actual
Estimated

###

Event Name
Event Budget for Event Name: PROFIT/LOSS SUMMARY
Estimated
Total income
Total expenses

$32,750.00
$2,800.00

Actual
$14,910.00
$3,800.00

Total profit (or loss)

Profit vs. Loss
$40,000.00
$30,000.00

Total
income
Total
ex-

$20,000.00

$29,950.00

$11,110.00

$10,000.00
$0.00
Estimated

Actual

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