KRISTOFF DALE’S

BAPTISM
OCTOBER 7,2018
ST.PETER PARISH CHURCH,
QUEZON CITY
Title: KRISTOFF DALE’S BAPTISM
Venue: ST. PETER PARISH CHURCH (BAPTISM CEREMONY)
VERANDAS DE SAN VICENTE DE PAUL (RECEPTION)
Location: QUEZON CITY, PHILIPPINES
Date & Time: OCTOBER 7, 2018 (SUNDAY),11:00AM -2:00PM
Concept: BABY BLUE PARTY
Theme: “BLESSED DAY”
Goal/Objective: THE DAY THAT WILL BE RECORDED IN
KRISTOFF’S PARTY HISTORY
SWOT ANALYSIS
 WORK COMMITTEE
Physical Arrangement (Set-Up Venue)
In charge: Taste and Best Caterers
Headed by: Angeline Pelaez
778-2345

Finance/Ways & Means:

In charge: Office of the City Budget Officer
Headed by: Mr. William Jose
775-1567

Food and Beverages Services

In charge: Taste and Best Caterers
Headed by: Ms. Maegan Sembrano
779-09867

Kitchen Department
In charge: Taste and Best Caterers
Headed by: Chef. Mina Dela Cruz
779-0989

Photography and Videography:

In charge: Part Shots Photo and Videography
Headed by: Ms. Angelica Montemayor
 WORK COMMITTEE
Sounds and Lights Engineer
In charge: Premier Lights and Sounds
Headed by: Mr. Harold Roquero
779-1234

Transportation:
In charge: Delivery and Transportation Services
Headed by: Mr. Christopher Quezon
776-0286

Clothing and Make-Up:

In charge: Styling Department
Headed by: Ms. Beauty Genereso
772-0287

Invitation:
In charge: Marketing Department
Headed by: Ms. Gina Avena
 PROGRAM FLOW
Title: KRISTOFF DALE’S BAPTISM
Venue: ST. PETER PARISH CHURCH (BAPTISM CEREMONY)
VERANDAS DE SAN VICENTE EVENTS VENUE (RECEPTION)
Location: QUEZON CITY, PHILIPPINES
Date & Time: OCTOBER 7, 2018 (SUNDAY), 10:00AM -2:00PM
TIME PROGRAM FOCAL
10:00-10:10AM Conducting Bishop Ryan Reyes
10:11-10:13AM Opening Song Church Choir
10:14-10:18AM Opening Prayer Mr. Jeremiah Dale
10:19-10:40AM Baptism Talk Bishop Ryan Reyes
10:41-10:45AM Talk on the Holy Ghost Bishop Ryan Reyes & Family
10:46AM-10:50AM Closing Remarks Bishop Ryan Reyes
10:51AM-10:54AM Closing Song Ms. Annie Dale
10:55AM-11:00AM Closing Prayer Mr. James Gallo
11:01-11:10AM Reception Arrival
11:11-11:35AM Registration Ms. Aila Miranda
11:36-11-11:40AM Opening Entrance AVP
11:41-11:44AM Opening Prayer Mr. Jeremiah Dale
11:55-1:00PM Lunch AVP
1:01-1:25PM Game Activities MC/Guests
1:26-1:55PM Photo Session
1:56-2:00PM Closing Prayer Mr. James Gallo
 VENUE DESCRIPTION

In the hubbub of Tandang Sora in Quezon City, the Santuario de San Vicente de Paul has
hosted a lot of important events in people’s lives, such as wedding ceremonies and
baptisms. The Atrium, an close-air pavilion can accommodate up to 200 pax. The
Verandas bears the professional touch of the same people who worked on Jardin de
Miramar in
Antipolo, so one can expect the same level of beauty and quality in this venue.
The Verandas is yet another way the Santuario de San Vicente de Paul brings people
together under a happy community.
 VENUE DESCRIPTION

LOCATION MAP: St. Martin Tandang Sora, LOCATION MAP: Blk 44 Lot 7 & 8 New Capitol
Quezon City Metro Manila Estates I, Commonwealth Ave, Lungsod
Quezon, Kalakhang Maynila
VENUE DESCRIPTION
 CHECKLIST
Quantity Item Specification Quantity Item Specification
SUPPLIES 20 TABLES
LIGHTS AND
SOUNDS
180 CHAIR COVERS
2 POWER 180 CHAIR RIBBONS
SUPPLY/GENERAT
OR 20 CENTERPIECES
20 TABLE CLOTH
5 COPIES COPY OF
1 RED CARPET
PROGRAM FLOW
2 LAPTOP 20 TABLE NUMBER
5 COPY OF GUEST’S LIST
15 EXTENSION WIRES
2 LONG TABLES For Gifts and
1 PROJECTOR Foods
1 CAKE
1 PROJECTOR
SCREEN PHOTOBOOTH
1 DSLR CAMERA Documentation
1 MANPOWER
1 VIDEO CAMERA Documentation
VIDEOGRAPHER
2 FLASHDRIVE For needed Files 1 PHOTOGRAPHER
like Videos & Songs
1 HOSTS
5 PEN 15 SET-UP TEAM
10 PAPER SHEETS For Printing of
Guest List 12 SERVERS

2 SECURITY PERSONNEL For security

5 FOLDER
purposes
3 MICROPHONES
1 RECEPTIONIST
 BAPTISMAL TIME FRAME
DATE ACTIVITY
July 7, 2018 Meeting with the soon to be Bride and Groom
July 16, 2018 Finalizing the Budget
July 21, 2018 Compiling the number of guests list and Organize address

August 8, 2018 Locating and Reservation of Wedding Date

August 15, 2018 Signing of Memorandum of Agreement

August 23, 2018 Meeting with the Caterers
August 29, 2018 Venue Visit
September 01, 2018 Coverage Photoshoot and Food Tasting

September 08, 2018 Photo and Video Edit Release for AVP and Invitations

September 16, 2018 Distribution of Invitations

September 23, 2018 Confirm final guests count
September 24, 2018 Contact Lights and Sounds
October 01, 2018 Finalizing & Presenting Expenditure to client
Checking if all things complete

October 5, 2018 Venue Set-Up

October 7, 2018 Christening Day
October 9, 2018 Assessment of the Event
 ITEM PARTIAL AMOUNT TOTAL AMOUNT
SUPPLIES
PRINTED INVITATIONS PHP 2,000.00 PHP 5,700.00
TARPAULIN PHP 500.00
SOUVENIRS PHP 3,200.00

VENUE RENT PHP 15,000.00 PHP 24,250.00 Event Billing

VENUE PROPS
STAGE DESIGN
PHP 2,000.00
PHP 2,000.00
Carpe Omnia Events Management
CHAIRS WITH COVERS AND PHP 3,750.00 Inc. requires 50% downpayment
RIBBONS (150PCS X P25.00) upon confirmation. Full payment
shall be made on the day of the
CHURCH FEE PHP 1,500.00

TECHNICAL PHP 6,000.00 event itself.

SOUND/LIGHTS PHP 5,000.00
Payment (Whether cash or check)
PHOTO/VIDEO COVERAGE PHP 1,000.00
must be made payable to:
Account Name: Anne Nicole E.
CATERING/FOOD (P300 per pax PHP 25,000.00 PHP 26,500.00
Tarinay
X P150) Account Number:
CAKE PHP 1,500.00
0000009846532998
MANPOWER AND SAFETY Bank and Branch Name: Metrobank,
PHOTOGRAPHER (1 X P1000.00) PHP 1,000.00 PHP 4,000.00 Quezon City
VIDEOGRAPHER (1 X P1000.00)
SECURITY PERSONNEL (2 X PHP 1,000.00
500)
HOST (1personnel x P1,000.00) PHP 1,000.00

PHP 1,000.00

PROFESSIONAL FEE (15%) PHP 9,967.50

GRAND TOTAL PHP 76,417.50
Title: KRISTOFF DALE’S BAPTISM
Venue:
ST. PETER PARISH CHURCH (BAPTISM CEREMONY)
VERANDAS DE SAN VICENTE DE PAUL (RECEPTION)
Location: QUEZON CITY, PHILIPPINES
Date & Time: OCTOBER 7, 2018 (SUNDAY),11:00AM -2:00PM
Number of Food Needed: Good for 150 guest / pax, choose the food the
client’s desire to be served, Three (3) delicious main courses primary dish of
selection from buffet menus.
Welcome Drinks: Lemon Juice
Dinner Menu: to be served at 5:21PM – 6:21PM
Wedding Dinner Menu: Fried Chicken
Cream of Mushroom Pepper Steak
Nacho Cheese Cordon Bleu
Coleslaw Salad Chocolate Cupcakes
Spaghetti Iced Tea
Plain Rice
Note: Iced Tea will be served bottomless
Noted By:
Anne Nicole E. Tarinay
PRESIDENT/CHIEF OPERATING OFFICER/OVER ALL EVENT PLANNER
Athena Street, Verde Homes City of San Jose del Monte Bulacan
0920-733-5661

Conformed:

Signature over Printed Name/Date

 PROPOSAL LETTER

August 4, 2018

Ms. Andrea Dale

Clients
Quezon City

KRISTOFF DALE’S BAPTISM

OCTOBER 7, 2018 (SUNDAY)

Greeting of Peace!
Thank you for your interest in Carpe Omnia Events Management Inc.
Please find hereunder our proposal for Kristoff’s Baptism.
 PROPOSAL LETTER
I. SPECIAL PACKAGE COST
In appreciation of your interest, we are offering hereunder a special package
incorporating professional services for event management, hosting, staging the
event, venue, supplies, food and drinks, lights and sounds.
The special package cost is PHP 74,415.50
Above package includes the following:

SERVICES AMOUNT
EVENTS PLANNING INCLUDES EVENT PACKAGE

FOOD
SOUND SYSTEM
LIGHTING SYSTEM
HOST & STAFF
PROGRAM DIRECTOR

TOTAL PHP 74,415.50

II.
We have already made the blockings for your group on June 15, 2018. If any revision is needed
regarding your event, please notify at least 1 month before the said event.

III. CANCELLATION POLICY

Cancellation made after payment option date shall not be entitled to a refund.

IV. BILLING ARANGEMENTS

We shall require 50% downpayment upon confirmation. Full payment will be required on the day of
the said event itself.

Checks must be made payable to:

Account Name: Anne Nicole E. Tarinay
Account Number: 0000009846532998
Bank and Branch Name: Metrobank, Quezon City
Please fax your deposit slip to _________. Kindly advise hereunder when you have made a deposit.
Thank you very much and we look forward to welcoming you and your group to Carpe Omnia
Events Management Inc.
Noted By:
Anne Nicole E. Tarinay
PRESIDENT/CHIEF OPERATING OFFICER/OVER ALL EVENT PLANNER
Athena Street, Verde Homes City of San Jose del Monte Bulacan
0920-733-5661
Conformed:
Ms. Andrea Dale
Client
Quezon City
This contract is entered into between KRISTOFF DALES’S BAPTISM
contact person is Ms. Andrea Dale phone (776) 6578 and ANNE
NICOLE E. TARINAY PROPRIETOR OF CARPE OMNIA EVENTS
MANAGEMENT INC.

TERMS AND CONDITIONS

CARPE OMNIA EVENTS MANAGEMENT INC. will provide full professional
service including but not to limited to event managing, hosting,
staging, directorship, and will provide the necessary supplies for
KRISTOFF DALE’S BAPTISM which will be held on OCTOBER 7, 2018
(SUNDAY), from the hours of 11:00 AM- 2:00 PM ST. PETER PARISH
CHURCH (BAPTISM CEREMONY)
VERANDAS DE SAN VICENTE DE PAUL (RECEPTION),
QUEZON CITY PHILIPPINES will pay the total amount of PHP 74,415.50 for
the entire service provided. One half of the total expenses PHP
38,208.25 is to be paid upon completion of this contract as a deposit
to hold the date, (deposit is not refundable) and the balance of the
total amount to be paid on the date of the event.
CARPE OMNIA EVENTS MANAGEMENT INC. will furnish labor and
equipment, materials, including set-up and breakdown.
 PROPOSAL LETTER
City: QUEZON CITY, PHILIPPINES
Event: KRISTOFF DALE’S BAPTISM
Date and Time of Event: OCTOBER 7, 2018 (SUNDAY), 11:00AM-2:00PM
Service: FULL EVENT MANAGEMENT
Set Up Time and Date: OCTOBER 5, 2018 11AM-3:00PM
Hours of Operation: FOUR (4) HOURS
Financial Arrangements: 50% DEPOSIT AND 50% UPON EVENT COMPLETION
Contact Person/s and Phone number/s:
ANNE NICOLE E. TARINAY / (949) 867-0098
MS. ANDREA DALE/ (776) 6578
Address of Event: BLK 44 LOT 7 & 8 NEW CAPITOL ESTATES I, COMMINWEALTH AVE,
LUNGSOD QUEZON, KALAKHANG MAYNILA
Directions: N/A
By ________________________ By ________________________
ANNE NICOLE E. TARINAY MS. ANDREA DALE
PROPRIETOR CLIENT
CARPE OMNIA EVENTS MANAGEMENT INC. QUEZON CITY

Witnessed By: Witnessed By:

_____________________________ _____________________________
 PARTICIPANT AGREEMENT, RELEASE AND ASSUMPTION OF RISK
In consideration of the acceptance and participation in the services of CARPE OMNIA Event Management, their agents, owners, officers,
volunteers, participants, employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively as CARPE OMNIA Event
Management), I hereby release, indemnify, hold harmless, and discharge CARPE OMNIA Event Management from any all liability for injury or harm that I or
anyone might sustain and I hereby release, hold harmless and discharge CARPE OMNIA Event Management from any all claims, demands, or causes of
action, which are in any away connected to my participation in this activity or use of CARPE OMNIA Event Management equipment to the extent allowable
under State and Federal Laws.

I. I acknowledge that my participation entails known and unanticipated risks that could result in injury or damage to myself, property, or to third parties. I
understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity.

THE RISKS INCLUDE, AMONG OTHER THINGS: FALLING OFF THE STAGE RESULTING IN MUSCOLO SKELETAL INJURIES INCLUDING HEAD, NECK, BACK, HAND, AND
ARM INJURIES.

Furthermore, CARPE OMNIA Event Management employees have difficult jobs to perform. They seek safety, but they are not infallible. They might be ungive
incomplete warnings or instructions, and the equipment being used might malfunction.

2.I expressly agree and promise to accept and assume all the risks existing in this activity. My participation in this activity is purely voluntary, and I elect to
participate in spite of the risks.

3.I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless CARPE OMNIA’s Event aware of a participant’s fitness or abilities.
They may Management from any and ALL claims, demands, or causes of action, which are in any way connected with my participation in this activity or
may use of CARPE OMNIA’s Event Management equipment or facilities, including any such claims which allege negligent acts or emissions of CARPE
OMNIA’s Event Management

Should CARPE OMNIA’s Event Management or anyone acting on their behalf, be required to incur attorney’s fees and costs to enforce this agreements, I
agree to indemnify and hold them harmless for all such fees and costs.

5.I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such
injury or damage myself. I further certify that I am willing to assume the risk of any medical or physical condition I may have.

6.I agree that if any portion of this agreement is found to be void or unenforceable, the remaining portions shall remain in full force and effect.

By signing this agreement, I acknowledge that if anyone is hurt or property is damaged during my participation in this activity, I may be found by a court or
law to have waived my right to maintain a lawsuit against on the basis of any claim from which I have released them herein

DATE NAME OF PARTICIPANT SIGNATURE

__________________ ________________________ ___________________