WRITING PROJECT

PROPOSALS
Purposeful Writing in the Disciplines and for Professions, Reading and Writing
Skills
 PROJECT PROPOSAL
A Project Proposal sometimes referred to as ‘Terms of Reference’, is a
document used to present the general plan and justification to pursue a
project. It is usually two to four pages in length.
The purpose of writing a project proposal is to serve as a guide, to get funding,
to convince people to participate, and to serve as a reference for evaluating
the project
 TYPES OF PROPOSAL
There are three types of proposals which include solicited proposal, unsolicited
proposal and grants. Solicited Proposal is a type of proposal requested by
businesses and government agencies; this could also include Broad Agency
Announcements (BAA), Request for Proposal (RFP) and Request for Quotation
(RFQ). Unsolicited Proposal is a type of work proposal submitted voluntarily. It
can either be research or academic program proposal. Grant is a type of
proposal asking for financial solicitation that is related to business, and not
work.
 WRITING A PROJECT PROPOSAL
A project proposal is usually composed of the following parts, but it does not
necessarily mean all parts must be included in your project proposal. A cover
letter can also be attached to the project proposal.
 PROJECT DESCRIPTION
Project Description contains necessary information such as project title, type of
project, project proponents, number of beneficiaries, location of beneficiaries,
date of implementation, area of project implementation, budget requirement
and budget requested.
TERMS OF REFERENCE
EXAMPLE:
PROJECT TITLE: Hakbang sa Pagkatuto Project: Free Summer Class for Preschooler

TYPE OF PROJECT: Education-Training

NUMBER OF BENEFICIARIES: Fifty Students

LOCATION OF BENEFICIARIES: Brgy. Rizal, Makati City

PROJECT DURATION: April 9 – June 4, 2016

AREA OF PROJECT IMPLEMENTATION: Amarilllo St. Brgy. Rizal, Makati City

BUDGET REQUIREMENT: Php 15,000

BUDGET REQUESTED: None

Explanation:
It is a quick reference on what the proposal is about. It includes detailed
information about the project.
The country is now on step ahead in developing our education system as we
are now in the process of the full K-12 implementation. With this is the emerge
need of kindergarten education. However, there is an emerging gap on the
readiness of pre-kindergarten students. This arising need is now the primary
concern of the licensed teacher – Ms. Lach Pacio – as she proposes ‘Hakbang
sa Pagkatuto’ Project: Free Summer Class for Preschoolers.
Explanation:
The background or situational analysis serves as an introduction to the
proposal as it describes the issue and the immediate need to resolve it.
II. Project Objectives
Project Objectives includes short-term objectives needed to achieve the major goal. It also
includes strategies to be done to make the project successful.

Example:
Project Objectives:

The Hakbang sa Pagkatuto Project: Free Summer Class for Preschoolers aims to:

Mold the students holistically before they enter Kindergarten level by providing enriching
activities that would develop more of their self-confidence.
Ensure that the lessons are tailored fit for preschoolers as the teacher incorporates music,
dance and arts throughout the class duration.
Provide quality pre-kindergarten education with the use of the developed curriculum.
Explanation:
This example shows the objective and the strategies to be made to make the project a
successful one.
III. Expected Output or Outcome of the Project
Expected Output or Outcome of the Project refers to the specific and long term effect
of the project in relation to the economic, social, institutional or environmental factors.
It includes indicator (e.g. 90%) used to measure the success of the project.

Example:
III. Expected Outcome of the Project

By the end of May 2016, the outputs expected are as follows:

90% pre-kindergarten readiness among preschoolers ages three to five years of age;
and
100% tailored-fit pre-kindergarten curriculum and lessons are delivered.
Explanation:
In this example, the outcome or indicator written is expressed in percentage (e.g. 90%,
100%) that can be used in assessing the effectivity of the project.
IV. Risk Management Plan
This is the part where you list down the risks that could impair you from achieving your objectives and outcomes.
You should also include steps needed to be done to prevent such occurrence.

Example:
IV. Risk Management Plan

The following are the foreseen risks or problems that can happen during project implementation followed by the
measures that would mitigate adverse effects as follows:

1. Education Program

The lesson and the curriculum should be prepared before the class starts. The students will be taught information
according to his or her level. If mastery is not gained for a certain task, the student may still proceed to another
lesson given the premise that the parents would also give emotional support for the child to succeed.

1. Children’s health and safety

The teacher and the teacher aide will ensure that the students are studying safely inside the premises. Signage will
also be posted outside the hall to prevent occurrence of accident. The teacher will also check the location before
the class starts. Parents should also include in the information sheet the current state of their child’s health. No
harmful materials should be seen around the area. Cigarette smoking will also not be allowed.
• Explanation:
• In this example, the risks are written followed by the strategies to be done to
prevent the occurrence of any unexpected or unfaithful event.
V. Project Organization and Staffing
It includes information on the staff assigned and his responsibilities. You can
also indicate the name of the contact person and his cell phone number if
committed or involved permanently to the project.
Explanation:
In this example, the staff designated with their specific duties and
responsibilities are indicated
VI. Project Work Plan
Project Work Plan is a part of a project proposal where the detailed activities
for every phase of the project are written.
Explanation:
This example shows the detailed information about the activity to be done for
each project phase including the output, indicator and person-in-charge.
VII. Detailed Budget Requirement
This is the part where itemized expenses on the project duration are written.
Explanation:
This example shows specific items needed for the project.
• Signatories

• It is the last part of the project proposal where names of

people involved are written.

• Example:

• Prepared by:

• (Signature)
Lach Pacio

Project Organizer, Licensed Teacher

Recommending Approval:

(Signature)

Benj Meniano

Senior High School Principal, Fort Bonifacio High School

Approved by:

(Signature)

Joel Villain

Barangay Captain, Brgy. Rizal, Makati

Explanation:
The example shows the name of the signatories and their approval in the
implementation of the project
 TIPS
• It is best to determine first the type of project proposal before writing the document.
• Keep the sentences straightforward and short. Make sure that the necessary
information is written in the proposal paper.
• A Project Proposal is a document used to present the general plan and justification
to pursue a project.
• There are three types of proposal which include solicited proposal, unsolicited
proposal and grants.
• The parts of a project proposal are: a.) Project Description, b.)
Background/Situational Analysis, c.) Project Objectives, d.) Expected Output or
Outcome of the Project, f.) Risk Management Plan, g.) Project Organization and
Staffing, h.) Project Work Plan, i.) Detailed Budget Requirement, and j.) Signatories.