BOARD DIALOGUE #3

OPERATIONAL DUTY
TRAINING
31 March 2020

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Objectives
- To recognise new EXCOs, GLs & AGLs

- To welcome new Trainee Prefects

- To establish clear communication &

expectations of all Prefects

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 LETS’ WELCOME OUR
NEW SEC 1 & 2s TRAINEE
PREFECTS!!!

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Group 1

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Start of duty week: 27 April to 1 May
Group 2

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Start of duty week: 6 April to 9 April
Group 3

Start of duty week: 13 April to 17 April 6

Group 4

Start of duty week: 20 April to 24 April 7

EXCO 20/21!

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 EXCOs 20/21

Tham Chui Lin Aleena Asher Yak Yuan Wei

Top 2 Candidate Top 2 Candidate

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 EXCOs 20/21

Teow Zi Qi Muhammad Hafeez Kiw Yu Chen

Secretary Cum Treasurer Bin Allaudin Head of Design And Media
EXCO IC: Group 2 EXCO IC: Group 4
Head of Logistics
EXCO IC: Group 3
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(A)GLs 20/21!

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 GROUP 1’s GL & AGLs

Chua Li Yi
Teo Jia Wen Group Leader Dyerian Shah Aqill Sahlan
Sec 3 Assist. Group Leader Sec 2 Assist. Group Leader

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 GROUP 2’s GL & AGLs

Ng Jing Kai
Chloe Yang Xin Hui Group Leader Ng Xiu Wei, Xena
Sec 3 Assist. Group Leader Sec 2 Assist. Group Leader

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 GROUP 3’s GL & AGLs

Wong Val
Bernice Tie Ya Zhen Group Leader Ezzy Neoh Hyu Hxi
Sec 3 Assist. Group Leader Sec 2 Assist. Group Leader

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 GROUP 4’s GL & AGL s

Sitti Fatima Hague

Shyn Minn Wun Group Leader Aye Naing Naing Thaw
Sec 3 Assist. Group Leader Sec 2 Assist. Group Leader

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TEACHER
MENTORS

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 Teacher Mentors

Mr Richard Tan Ms Wong Chiaw Tze Ms Wong Jiao Mei Ms Charmaine Lo

Group 1 Group 1
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 Teacher Mentors

Mr Ian Chan Ms Choo Hui En Ms Mabel Loon Ting Ting

Group 2 Group 3 Group 4
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Morning Duty

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Introduction

● All Trainee Prefects & Prefects will take turns to serve the school in morning
duty based on the week allocated to each group.

● Expectations & SOP

● Brief description of each type of duty

● Pairing system

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 Important Information for Morning Duty
1. Message your form teacher every day before 7.15 am from Monday to Friday and
before 8:15 am on Wednesdays.
2. Inform your (A)GLs AT LEAST A DAY BEFORE YOUR DUTY if you are unable to make
it for duty.
3. Inform your (A)GLs as early as possible if you will be late for morning duty.
4. After ending duty at 7.50am (Mon, Tues, Thurs, Fri) and 8.35am (Wed), you are to
take your temperature when you return to your class and report to your teacher.

Note:
It is important to do the above Points 1,2 and 3 in ensuring accountability for attendance and
Point 4 to ensure you are feeling well in view of COVID-19
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 Expectations for Prefects when on DUTY

● Be on time for your respective duty.

● Acceptable Grooming (Check student handbook)

● Put on your Badge and School tie smartly AT ALL TIMES

● Bring Valuables and Storybook along

● Listen and communicate with one another to work as a team

● Cultivate Mind, Speech and Action with Servant Leadership

● Serve with Compassion, Lead with Purpose and Inspire with Actions

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Attire for Prefects deployed for Morning Duties
Monday Tuesday Wednesday Thursday Friday

Before Report in full school uniform;

Recess Wear badge and tie

After If you are changing into half-uniform;

Recess Wear badge

● Please refer to your Student Handbook for appropriate grooming.

(pg 13-15,pg 17)

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Attire for Prefects NOT deployed for Morning Duties
Monday Tuesday Wednesday Thursday Friday

Before Report in Report in Report in Report in Report in

school in full half/full half/full half/full half/full
Recess uniform: uniform: uniform: uniform: uniform:
Wear badge Wear badge Wear badge Wear badge Wear badge
and tie (and tie if you (and tie if you (and tie if you (and tie if you
are in full are in full are in full are in full
After Change into uniform) uniform) uniform) uniform)
half/full
Recess uniform: *Note:
Wear badge Can report
(and tie if you for grooming
are in full check in half
uniform) uniform with
badge.

● Half uniform attire standards only apply if you are wearing half uniform.
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● Badge and tie will be required if you are wearing full uniform
 Reporting time for Morning Duties
- Do report at the bench at spiral staircase level 1

DUTIES MONDAY, TUESDAY WEDNESDAY

THURSDAY, FRIDAY

FLAG RAISERS (May be in charge by 7.00AM 8.00AM

UGs on Fridays)

OTHERS: 7.15AM 8.15AM

- BENCH RECORDER
- FCE & SCI BLOCK USHER
- PATROLLING AND BENCH
USHER (Both duties
suspended until further notice)

SECURITY STATION (Suspended 6.45AM 7.45AM

until further notice)

Do report punctually for morning duties that you are deployed for and inform your (A)GLs if you are unable to make it
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Brief Demonstration of
morning duty

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Flag Raising Duty (a brief description of the procedure)

Location: Flag poles at parade square

Deployment: 1 person per flag

Note: Only Singaporeans are allowed to raise the
national flag. Please inform your (A)GLs if you are
deployed for this duty and are not Singaporean.

Description:
- Raise the national flag and school flag

Your (A)GLs will go into further detail when you are

deployed for this duty.

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Late-coming Bench Recorder & Bench Usher
(a brief description of the procedure)

Location: Bench at the foyer

Deployment: 1 bench recorder and 2 bench usher

Description:
- Recording of late-comers
- Ushering of late-comers to the walkway
near the Counsellors’ Room

Your (A)GLs will go into further detail when you

are deployed for this duty.

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FCE & Science Block Usher
(a brief description of the procedure)

Location: The walkway near the FCE

kitchens

Deployment: 1 person

Description:
- Direct latecomers to the pathway
that leads to the foyer
- Stop anyone from going up the
stairs and not reporting to the late-
coming bench

Your (A)GLs will go into further detail

when you are deployed for this duty.
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Patrolling Duty (a brief description of the procedure)

Location: Patrols at Level 1, 2 and Level 3,4

Deployment: 4 in total (will be split into groups of 2)

Description:
- Patrol the corridors, classrooms and washrooms
- Look out for anyone who is not at assembly
- If there is someone, politely ask them to go for
assembly etc

Your (A)GLs will go into further detail when you are

deployed for this duty.

Note: this duty is currently suspended until further notice 30

 Security Station (a brief description of the procedure)
Location: Side Gate Back Gate
- Back gate
- Side gate

Deployment: 2 per location

Description:
- Assist the OM in preventing intruders from entering
the school
- Do not personally confront any intruders
- Call OM, Teachers or EXCOs immediately if you spot
any intruders
- Politely direct visitors/parents to the main gate for
recording of their information if they wish to enter

Note: this duty is currently suspended until further notice 31

 Morning Duty SOP
Monday - Wednesday
1. GL and AGL to create 1.
deployment schedule
under EXCO’s
support.
2. Other prefects to
volunteer for the day 2.
of gate duties, at least
once a week (This
duty is suspended 3.
until further notice)
3. All prefects to agree
with deployment list.
(Acknowledgement)
Thursday Friday Monday
EXCO to send 1. Teacher Mentor to
deployment list to upload deployment Morning duty
respective Teacher list via Parent’s commence.
Mentor for approval by Gateway by 6pm.
3pm. 2. GL to send
Teacher Mentor to deployment list to
approve the group whatsapp chat
deployment list. and put up on notice
Head Prefect to send board.
deployment list to 3. Miss Choo HE to send
Miss Choo HE. deployment list to Ms
Wong CT, Richard Tan
& Mr Hari.
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Pairing System
● Each pair (Prefect & Trainee) will be deployed to do the same duty together until
all Trainees are familiar will all morning duties

● Do not change your partner

● Prefects are expected to take initiative to GUIDE your Trainee

● Trainees are expected to take initiative to LEARN from your senior

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 Group 1’s Pairings

Please take note of each other’s names 34

Group 2’s Pairings

Please take note of each other’s names 35

 Group 3’s Pairings

Please take note of each other’s names 36

 Group 4’s Pairings

Please take note of each other’s names

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GROOMING EXPECTATIONS

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 Routine Grooming Check for all Prefects
WHO is this for?
Compulsory for all Prefects.

WHAT do we expect?
Acceptable Grooming which you can refer to the student’s handbook.

WHEN it is conducted?
It is conducted on every Monday and Thursday, any time from 7.00am to 7.20am.
First Grooming check for New Trainee Prefects is on 6 April 2020, 7 am to 7.20 am

WHERE is it?
Prefect’s Room in the Study Area at Level 3

PROCEDURE
Tell the A(GL)s on duty for grooming your grouping number (Slides 4 to 7).
WHAT to say: eg; Group 1(Your group number), 1 (your number in your group)
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If you are unable to attend, please inform your A(GL) AT LEAST A DAY BEFORE.
Badges
● Badge to be worn at all times, except during PE

● Take good care of your badge, DO NOT lose it

● Do not lend your (old) badge to other Prefects or Trainees

● If you have 2 leadership positions , please wear BOTH badges.

- Class Monitor badge / Student Mentor badge will be worn above Trainee
Prefect badge.
- Senior Prefect badge will be worn above all other badges.

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Badges
- Badge to be directly
above pocket of
uniform.

- Badge is to be straight
(aligned with the line
of the pocket).

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Badges
● If you lose your badge,
- Inform your Teacher Mentor
- Replacement for lost badges will need to be paid.

● If you break your badge, you must

- Inform your Teacher Mentor to get a replacement

● Remember to have moral courage to inform Teacher Mentor if badge is

lost or broken!

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Summary

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Summary for A(GL)s

● Do guide your group members, especially Trainee Prefects, in understanding the

different Morning Duties
● Please look out for your group members and assist them if they need help.
● For the Pairing System: if any mentor were to be absent when deployed, a GL or
AGL is expected to step up and pair with the mentee for duty that day
● Ask your respective EXCO ICs any questions to clarify any doubts
● Do lead by example by reporting to the bench for Morning Duties on time and
going for grooming check regularly.
● Continue maintaining your standard of grooming as expected
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Summary for Senior Prefects
❏ Be proactive in guiding your junior prefects so that they can understand how to
do about the Morning Duties

❏ Take note of the timings to report for the respective duties in order to be
punctual (Refer to Slide 25 for more info)

❏ Be aware of the expectations when you are on duty such as being on time,
informing your form teachers when you are on duty, absent etc (Refer to Slide 22
for more info)
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Summary for Senior Prefects
❏ Ensure you are in appropriate attire when deployed for duty such as half-
uniform is not allowed on your day of duty (Refer to Slide 23 for more info)

❏ If you are not deployed for morning duty, you are allowed to wear half-uniform
with badge (Refer to Slide 24 for more info)

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Summary for Trainee Prefects
★ Do take note of who your (A)GLs are, as you will be mainly working with them.

★ Learn as much as possible about the Morning Duties from your senior prefects
and ask questions when unsure

★ Take note of the timings to report for the respective duties in order to report
punctually (Refer to Slide 21)

★ Be aware of the expectations when you are on duty such as being on time,
informing your form teachers when you are on duty, absent etc
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Summary for Trainee Prefects
★ Ensure you are in appropriate attire when deployed for duty. E.g. half-uniform is
not allowed on your day of duty (Refer to Slide 20)

★ If you are not deployed for duty, you are allowed to wear half-uniform with
badge (Refer to Slide 21)

★ There is routine grooming check which is compulsory for all Prefects (Refer to
Slide 39)

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Please input any questions you have on the next segment
of the SLS lesson!

If you have no questions, please input “Nil” to complete

this session.

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