Orientation Meeting

for SY 2021-2022
Enrollment Guidelines
SCHOOLS DIVISION OF
DAVAO OCCIDENTAL

August 2021
 OUTLINE
1. Opening
2. Orientation Proper
● Policy Rationale and MLESF Features
● LIS Quick Count Facility
● Enrollment Policy
● Tracking System
1. Open Forum
2. Closing

DEPARTMENT OF EDUCATION 2
 WELCOMING REMARKS

DR. LORENZO E. MENDOZA, CESO VI

Schools Division Superintendent

DEPARTMENT OF EDUCATION 7
 ORIENTATION OBJECTIVES

● Discuss the guidelines for enrollment for SY 2021-2022,

specifically the Policy Rationale and MLESF features, LIS
Quick Count Facility, Enrollment Policy, and Tracking
System
● Provide guidance to the Regional Offices and School
Division Offices for the smooth facilitation of the
enrollment for SY 2021-2022

DEPARTMENT OF EDUCATION 8
Orientation Meeting for SY 2021-
2022 Enrollment Guidelines

DEPARTMENT OF EDUCATION
Part 1: Policy Rationale
and MLESF Features
 POLICY RATIONALE
• Prioritize the health and safety of all
that will be involved in the enrolment
process

DEPARTMENT OF EDUCATION 7
 POLICY STATEMENT

• Enrollment process that

is efficient and maintain
excellent level of data MLESF
-LIS
accuracy for realistic
assessment and
decision making

DEPARTMENT OF EDUCATION 8
 MODIFIED LESF

• Email Address • Highest • Blended with

Survey for
Learner Profile

Parent/Guardian

Limited F2F
• Special Education Educational other Modalities
Needs Attainment • Willingness
• Birth Certificate for • Email Address • Challenges
Kinder/New • Reduced Data
Record Elements
(equivalent
document is valid)

English and Filipino versions are available for download thru LIS Support page.

DEPARTMENT OF EDUCATION 9
 MODIFIED ALS-AF2

• 4Ps Tagging • Basic Literacy • In addition to

Learner

Program
Profile

Preferred
Modality
• A&E the existing ALS
Elementary Modalities
• A&E Junior HS
• A&E Senior HS

Modified ALS AF2 will be available for download thru LIS Support page.

DEPARTMENT OF EDUCATION 10
MLESF SUMMARY MATRIX FORM
✔ Consolidation of selected data from MLESF

✔ Questions that allows multiple answers were grouped/combined

to make the matrix one question one answer format (1:1)

✔ For Parent/Guardian Highest Education

Attainment, select only the parent or guardian with the highest
education attainment

✔ Template and other instruction is available for download thru

LIS Support Page

DEPARTMENT OF EDUCATION 11
 SAMPLE OF MLESF RESULT TABULATION
FOR CLASS ADVISER
Kinder Learner 1 Kinder Learner 2

Kinder Learner 3 Kinder Learner 4

SUMMARY MATRIX OF SELECTED DATA ELEMENTS OF MLESF

DEPARTMENT OF EDUCATION 12
 MLESF PROCESS
Previous and Prospective advisers in the same school is expected to work
together in facilitating submission of MLESF

• Previous Adviser contact former
learners to facilitate MLESF
submission (outgoing Kinder-G5, G7-
G9 & G11 )
• Incoming Kinder, Grades 7 & 11 and
other transferees shall coordinate &
submit MLESF to Prospective School
Summary Data
of MLESF
• SEFP consolidate MLESF,
prepare summary and distribute
to Prospective Adviser
• Prospective Adviser to assess
completeness and accuracy of
• LIS System Administrator review
completeness and accuracy of
MLESF Summary Data and then
encode to LIS QC Facility
• Update Summary Data in a Daily
Basis from August 13 to Sept. 12,
2021

Accomplished MLESF
LIS Quick Count
MLESF Facility

Previous adviser is no longer required to facilitate submission of LESF of

learner that is about to transfer another school regardless of grade level
DEPARTMENT OF EDUCATION 13
 ROLE OF SCHOOL ENROLLMENT
FOCAL PERSON

Gathering/Tabulation of Submit the Summary

Conduct Orientation on
MLESF Data using the Matrix Report to LIS
the Facilitation of
Summary Matrix School System Admin for
MLESF Encoding in QC Facility
Form

DEPARTMENT OF EDUCATION 14
Orientation Meeting for SY 2021-
2022 Enrollment Guidelines

DEPARTMENT OF EDUCATION
Part 2: LIS Quick Count
Facility
 LIS QUICK COUNT
Use the MLESF Summary Matrix for
encoding
▪ Access credential: System
Admin/School Head Account
▪ Facility is accessible in Quick Count Tab
▪ Real Time /Daily Updating
▪ Monitoring Dashboard
✔ School Level
✔ Division Level
✔ Regional Level
✔ Central Office

The response for each question must be equal to the total number of learners.
Note: ALS will use the same google sheet utilized last SY 2020-2021.
DEPARTMENT OF EDUCATION 17
 OPENING OF CLASSES
LIS-BOSY2021-2022 ENCODING
• Usual process of enrolling learner in LIS
✔ Prospective Adviser shall enroll (except SHS & Private Schools)
✔ Ensure Validity of Enrollment
✔ All learners who have confirmed enrollment and started
participate in any learning activities must be enrolled in LIS
• Update/create Individual Learner Profile based on the MLESF
• BoSY2021-2022 Facility will be available starting September 13,
2021 onwards

DEPARTMENT OF EDUCATION 18
Orientation Meeting for SY 2021-
2022 Enrollment Guidelines

DEPARTMENT OF EDUCATION
Part 3: Enrollment Policy
 ENROLLMENT POLICY
Curriculum and Age Requirement for Kinder

“Kindergarten education shall mean “one

(1) year of preparatory education for
children at least five (5) years old as a
prerequisite for Grade 1”
• RA 10157 Kindergarten Education Act of 2012
• RA 10533 Enhanced Basic Education Act of 2013
• Deped Order 20,s.2018 Amendment to DO 47,s.2016 Omnibus Policy on Kindergarten
Education
DEPARTMENT OF EDUCATION 21
 KINDER AGE CUT OFF
“..atleast five (5) years old..” As of When?
-DO 20, s.2018 Paragraph 5 Items A & C

For SY 2019-2020 onwards (Private Schools):

⮚ School opening is within June, Learners who will turn five (5) years old as of August 31
⮚ School opening is within July, Learners who will turn five (5) years old as of September 30
⮚ School opening is within August, Learners who will turn five (5) years old as of October 31

▪ Private Schools that started classes September 2021 shall still apply Age Cut Off as
of October 31, 2021
▪ Public Schools Age Cut Off for Kinder for SY 2021-2022 is as of October 31, 2021

DEPARTMENT OF EDUCATION 22
 STRICT IMPLEMENTATION
ALL Learners attended classes in Kinder must be registered in LIS and
assigned LRN. Malicious intent to hide underaged Kinder to avoid detection
in the system shall be reported to the Office of the Schools Division
Superintendent and Regional Director for appropriate disciplinary action.

DEPARTMENT OF EDUCATION 23
 SPECIAL CASES
(Deped Order 3, s. 2018)

Special Cases Required Documents Upon Enrollment Additional Requirements for

Submission During the SY
Learners from: • Birth Certificate or any equivalent ● Permanent Transcript
legal document of Records from
• Philippine School • Latest Report Card or any equivalent Originating School
Abroad academic record
• Accepting school shall have the
• Foreign Schools Abroad discretion to determine the
appropriate grade level in which to
place the learner (DO 26, S. 1994)
• PEPT Certificate of Rating for
learners who have not completed the
SY abroad, as long as three grading
periods have been completed, and
for learners who need grade level
standards assessment

DEPARTMENT OF EDUCATION 24
 SPECIAL CASES
(Deped Order 3, s. 2018)

Special Cases Required Documents Upon Enrolment Additional Requirements for

Submission during the SY
• Non – DepEd • PEPT/PVT Certificate of Rating
Accredited Schools • Birth Certificate from the PSA or the local civil registrar; or • None
barangay certification
• Join Office Memo OUCI 2021-127 April 23, 2021 Issuance
of LRN from Schools without Permit for SY2020-2021

• Balik - Aral • SF9 (formerly Form 138) of the last SY attended or PEPT
Certificate of Rating, whichever is applicable
• Birth Certificate from the PSA
• A & E Passer • A & E Elementary Level Certificate of Rating or the local civil registrar, or
(Elementary) • Join Office Memo DM-OUCI-2021-049 Portfolio barangay certification
Assessment Result

• A & E Passer • A & E JHS Level Certificate of Rating

(Secondary) • Join Office Memo DM-OUCI-2021-049 Portfolio
Assessment Result

• Displaced Learners • Any proof of identity or any means as directed by the • SF9 (formerly form 138)
Central Office • SF5 (formerly Form 18)

DEPARTMENT OF EDUCATION 25
 DOCUMENTARY REQUIREMENTS
• In the absence of PSA Birth Certificate, the parent or
guardian must submit a Birth Certificate from the local civil
registrar, Baptismal or a Barangay Certification containing the
basic information of the child if the learner is not yet
registered.
• Reiterating DO 58, s. 2017, the birth certificate shall be an
attachment to the learner’s permanent record
• New records, Balik-Aral or with enrolment gap in LIS history
are subject for Division Planning Officer’s review and action

DEPARTMENT OF EDUCATION 26
 TRANSFER OF CREDENTIAL
Scanned/Image Copy of Form 137 for outgoing Grade 6 and SF10 for
outgoing Grade 10 together with the attachments can now be an
option/alternative to hard copy provided that:

● Grades by learning area/quarter are completed

● Duly signed by the adviser and school head
● Use of official school deped email schoolid@deped.gov.ph
for both schools
*Kinder completer who opted to transfer to another school may also
send scanned/image copy of certificate/other credential.

ALS Portfolio Assessment Certificate and other pertinent document

for ALS may also be sent thru official email issued by the Department.
DEPARTMENT OF EDUCATION 31
 TRANSFER OF CREDENTIAL

For SY 2021-2022, deadlines for the submission of

documentary requirements required under Section V-A
of DepEd Order 3, s. 2018 shall be deferred to
December 2021. This shall apply in both public and
private schools.

DEPARTMENT OF EDUCATION 28
 TEMPORARY ENROLLMENT
Harmonizing Policies
Constitutional Mandate RA9155 &
RA10533
(.."education accessible to all by
providing all Filipino children a
free and compulsory education..")

DepEd Order 88, 2010 Private

School Manual
(holding of document
of learner with unsettled financial
obligation is allowed)
DEPARTMENT OF EDUCATION 29
 DEPED'S CONSTITUTIONAL MANDATE
Republic Act No. 9155
AN ACT INSTITUTING A FRAMEWORK OF GOVERNANCE FOR BASIC
EDUCATION, ESTABLISHING AUTHORITY AND ACCOUNTABILITY, RENAMING
THE DEPARTMENT OF EDUCATION, CULTURE AND SPORTS AS THE
DEPARTMENT OF EDUCATION, AND FOR OTHER PURPOSES
SEC. 2. Declaration of Policy. – It is hereby declared the policy of the State to protect and promote
the right of all citizens to quality basic education and to make such education accessible to all by
providing all Filipino children a free and compulsory education in the elementary level and free
education in the high school level. Such education shall also include alternative learning systems
for out-of-school youth and adult learners. It shall be the goal of basic education to provide them
with the skills, knowledge and values they need to become caring, self- reliant, productive and
patriotic citizens.

The school shall be the heart of the formal education system. It is where children learn. Schools
shall have a single aim of providing the best possible basic education for all learners.

DEPARTMENT OF EDUCATION 30
PARTNERSHIP WITH PRIVATE SCHOOLS

DEPARTMENT OF EDUCATION 31
 PROVISIONAL ENROLLMENT IN
PRIVATE SCHOOL
Can the learner still attend classes in another private school
even without presenting credential due to unsettled debt from
originating school?
The receiving private school is in the position to decide, not the
originating private school.

DEPARTMENT OF EDUCATION 32
A BALANCED ENROLLMENT POLICY

DEPARTMENT OF EDUCATION 33
A BALANCED ENROLLMENT POLICY

DEPARTMENT OF EDUCATION 34
AFFIDAVIT OF UNDERTAKING

Deped Order 3, s. 2018 Annex 3

DEPARTMENT OF EDUCATION 35
AFFIDAVIT OF UNDERTAKING

Deped Order 3, s. 2018 Annex 3

DEPARTMENT OF EDUCATION 36
 TEMPORARILY ENROLLED
• The constitution guaranteed free access to basic education
– Republic Act 9155

✔ Learner can still attend classes/learning

sessions, receive quality education thru public
school system without discrimination

• Education is free but documentation is evidence-based –

as prescribed by the policy

DEPARTMENT OF EDUCATION 37
 TEMPORARILY ENROLLED

• Once settled financial

obligation and presented
credential from private school,
the learner can now be issued
SF10, Certificates presenting
citation awards and honors as
deemed applicable.

DEPARTMENT OF EDUCATION 38
 TAGGING TEMPORARILY ENROLLED
Benefits of Confirming Learner with
Unsettled Account
✔ Receiving Schools is informed of TE
status. Restrictions/ limitations shall be
applied
✔ Originating Private School can
tract/monitor movement or transfer of
school/s No longer required
✔ Learner shall have completed/ updated
enrollment history

DEPARTMENT OF EDUCATION 39
Part 4: LIS Tracking
System
TRACKING (TRANSFER IN/OUT, DROPPED OUT)

DepEd Order 54, s. 2016 Ability to track learner

Increase
Guidelines on thein quality
Request andand movement/migration pattern
Transfer of Learner’s School within the basic education system
veracity of enrolment data
Records
and other education-
Deped Order 14, 2016 Guidelines
related indicators
in Updating LIS EoSY

DEPARTMENT OF EDUCATION 41
 OVERVIEW OF TRACKING SYSTEM

● Monitor movement of learners from one

school/community learning center (ALS) to another
● Updated and secured enrollment history information
● Able to share information and eliminate redundancy in
recording

DEPARTMENT OF EDUCATION 42
 MONITOR MOVEMENT

● Public School to Public School

● Public School to Private/LUC/SUC School and vice versa
● Formal School to Community Learning Center (ALS) and
vice versa
● Philippine School to Philippine School Abroad and vice
versa

DEPARTMENT OF EDUCATION 43
 MONITOR MOVEMENT

● Migration of learner from one sector or geographical

area to another is important information in assessment
and planning.

● In this time of pandemic, the LIS record of migration of

learners from private schools to public schools is one
of the indicators being monitored to provide
support/assistance for both sectors of education.

DEPARTMENT OF EDUCATION 44
 ENROLLMENT HISTORY

● The LIS Enrollment History record is one of the

measure to validate authenticity of the learner’s
enrollment claim.

● In time of calamity/disaster such as the Yolanda Storm

Surge, Marawi Siege and Taal Volcano Eruption, the
LIS Enrollment Data was used to facilitate and validate
enrollment of affected learners who lost/destroyed
paper-based record of enrollment credential.

DEPARTMENT OF EDUCATION 45
 HOW THE TRACKING SYSTEM WORKS

The tracking system is highly dependent on the “cooperation” of

both originating and receiving schools or CLCs.

a. The receiving school (School 2) initiates the request upon enrollment

of learner in LIS. The system will notify the originating school and
validate if the proposed transfer is legitimate.

b. The originating school (school 1) is expected to response within thirty

(30) days upon received of the electronic notification. The receiving
school must decide either confirm or decline the requested transfer.

DEPARTMENT OF EDUCATION 46
 HOW THE TRACKING SYSTEM WORKS

Declining invalid
request for transfer

DEPARTMENT OF EDUCATION 47
 HOW THE TRACKING SYSTEM WORKS

CONFIRMING TRANSFER REQUEST

By confirming legitimacy of a requested transfer, the originating school

indicates the date of last attendance of learner in their school and the
date when the credential document sent thru courier or in any form as
possible and safe except hand it over to the parent or party with interest.
There is also an information box that the originating school can use to
provide additional information as needed.

DEPARTMENT OF EDUCATION 48
 CHALLENGES OF TRACKING SYSTEM
● Some schools take some time in enrolling a transferred learner in
the system. They want first to observe the attendance performance
so that if the learner stops attending classes, it will not be counted
as dropped out in their school. As a result, the originating school
has no idea or information about the current school of their former
learner. Enrollment is being done at the end of School Year causing
multiple activities in the system during EoSY updating.
● Some private schools intentionally delay confirmation of transfer to
force parent to settle unpaid financial obligation.
● Some schools do not check regularly the transfer requests pending
in their account.

DEPARTMENT OF EDUCATION 49
 MONITORING & TECHNICAL
ASSISTANCE
● Central Office
Planning Service - EMIS Division
BHROD - School Effectiveness Division

● Regional Office
Policy, Planning and Research Division (PPRD)

● Schools Division Office

School Governance and Operations Division (SGOD)

DEPARTMENT OF EDUCATION 50
CLOSING REMARKS

NILO L. OCTURA
Chief, SGOD

DEPARTMENT OF EDUCATION 7
Orientation Meeting for SY 2021-
2022 Enrollment Guidelines

DEPARTMENT OF EDUCATION
 THANK YOU!
Planning Service

Office of the Director

ps.od@deped.gov.ph | (02) 635 3976

Education Management and Information Systems Division

ps.emisd@deped.gov.ph

Collaborate with the team thru Facebook group:

SCHOOL FORMS RE-ENGINEERING TEAM (SFRT)

DEPARTMENT OF EDUCATION