BOSY2021-2022 Enrollment Guidelines

(Deped Order s.2021)

• Office of the Director

• Planning Service
• August 2021

DEPARTMENT OF EDUCATION 1
 Outline
• Rationale/Intent of Policy
• Modified–LESF & ALS -AF2
• LIS Quick Count
• Enrollment Guidelines
• Transfer Procedure/Tracking System
• Open Forum

DEPARTMENT OF EDUCATION 2
 Why the Policy? (rationale)
• Prioritize the health and safety of
all that will be involved in the
enrolment process

DEPARTMENT OF EDUCATION 3
Why the Policy? (policy statement)

• Enrollment process
that is efficient and
maintain excellent
level of data MLESF
-LIS

accuracy for
realistic
assessment and
decision making

DEPARTMENT OF EDUCATION 4
 Modified LESF

• Email Address • Highest • Blended with

Parent/Guardian
Learner Profile

Survey for Limited F2F

• Special Educational other
Education Attainment Modalities
Needs • Email Address • Willingness
• Birth Certificate • Reduced Data
• Challenges
for Kinder/New Elements
Record
(equivalent
document is
valid)

English and Filipino version available for download thru LIS Support page
DEPARTMENT OF EDUCATION 5
 Modified ALS-AF2

• 4Ps • Basic • In addition to

Program
Learner Profile

Preferred Modality
Tagging Literacy the existing
• A&E ALS
Modalities
Elementary
• A&E Junior
HS
• A&E Senior
HS

Modified ALS AF2 will be available for download thru LIS Support page
DEPARTMENT OF EDUCATION 6
 MLESF Summary Matrix Form
Consolidation of selected data from MLESF

Questions that allows multiple answers were

grouped/combined to make the matrix one question
one answer format (1:1)

For Parent/Guardian Highest Education

Attainment, select only the parent or guardian with the
highest education attainment

Template and other instruction is available for

download thru LIS Support Page
DEPARTMENT OF EDUCATION 7
Sample of MLESF Result Tabulation
for Class Adviser
Kinder Learner 1 Kinder Learner 2

Kinder Learner 3 Kinder Learner 4

SUMMARY MATRIX OF SELECTED DATA ELEMENTS OF MLESF

DEPARTMENT OF EDUCATION 8
 MLESF Process
Previous and Prospective advisers in the same school is expected to work
together in facilitating submission of MLESF

• Previous Adviser contact
former learners to facilitate
MLESF submission
(outgoing Kinder-G5, G7-G9
& G11 )
• Incoming Kinder, Grades 7 &
11 and other transferees
shall coordinate & submit
MLESF to Prospective
SchoolAccomplished
MLESF
Summary Data
of MLESF • LIS System Administrator
review completeness and
• SEFP consolidate MLESF, accuracy of MLESF
prepare summary and Summary Data and then
distribute to Prospective Encode to LIS QC Facility
Adviser • Update Summary Data in a
• Prospective Adviser to Daily Basis from August 13
assess completeness and to Sept. 12, 2021
accuracy of MLESF
LIS Quick
Count Facility

Previous adviser is no longer required to facilitate submission of LESF of

learner that is about to transfer another school regardless of grade level
DEPARTMENT OF EDUCATION 9
 Role of School Enrollment Focal Person

Submit the
Gathering/Tabulatio Summary Matrix
Conduct Orientation
n of MLESF Data Report to LIS
on the Facilitation of
using the Summary School System
MLESF
Matrix Form Admin for Encoding
in QC Facility

DEPARTMENT OF EDUCATION 10
 LIS QUICK COUNT
Use the MLESF Summary
Matrix for encoding
 Access credential: System
Admin/School Head Account
 Facility is accessible in
Quick Count Tab
 Real Time /Daily Updating
 Monitoring Dashboard
 School Level
 Division Level
 Regional Level
 Central Office

The response for each question must be equaled to the total number of learners.

Note: ALS will use the same google sheet utilized last SY2020-2021
DEPARTMENT OF EDUCATION 11
 OPENING OF CLASSES
LIS-BOSY2021-2022 ENCODING
• Usual process of enrolling learner in LIS
 Prospective Adviser shall enroll (except SHS &
Private Schools)
 Ensure Validity of Enrollment
 All learners who have confirmed enrollment and
started participate in any learning activities must be
enrolled in LIS
• Update/create Individual Learner Profile based
on the MLESF
• BoSY2021-2022 Facility will be available
starting September 13, 2021 onwards
DEPARTMENT OF EDUCATION 12
 ENROLMENT POLICY
Curriculum and Age
Requirement for Kinder
“Kindergarten education shall mean “one
(1) year of preparatory education for
children at least five (5) years old as a
prerequisite for Grade 1”
• RA 10157 Kindergarten Education Act of 2012
• RA 10533 Enhanced Basic Education Act of 2013
• Deped Order 20,s.2018 Amendment to DO 47,s.2016 Omnibus Policy on
Kindergarten Education

DEPARTMENT OF EDUCATION 13
 Kinder Age Cut Off
“..atleast five (5) years old..” As of When?
-DO 20,s.2018 Paragraph 5 Items A & C

For SY 2019-2020 onwards (Private Schools):

 School opening is within June, Learners who will turn five (5)
years old as of August 31
 School opening is within July, Learners who will turn five (5)
years old as of September 30
 School opening is within August, Learners who will turn five
(5) years old as of October 31

 Private Schools that started classes September 2021 shall still

apply Age Cut Off as of October 31, 2021
 Public Schools Age Cut Off for Kinder for SY2021-2022 is as
of October 31, 2021
DEPARTMENT OF EDUCATION 14
 Strict Implementation
ALL Learners attended classes in Kinder must be registered in
LIS and assigned LRN. Malicious intent to hide underaged
Kinder to avoid detection in the system shall be reported to the
Office of the Schools Division Superintendent and Regional
Director for appropriate disciplinary action

DEPARTMENT OF EDUCATION 15
 Special Cases (Deped Order 3,s.2018)
Special Cases Required Documents Upon Additional
Enrollment Requirements for
Submission During
the SY
Learners from: • Birth Certificate or any
equivalent legal document • Permanent
• Philippine School • Latest Report Card or any Transcript of
Abroad equivalent academic record Records from
• Accepting school shall have the Originating School
• Foreign Schools discretion to determine the
Abroad appropriate grade level in which
to place the learner (DO 26, S.
1994)
• PEPT Certificate of Rating for
learners who have not
completed the SY abroad, as
long as three grading periods
have been completed, and for
learners who need grade level
standards assessment

DEPARTMENT OF EDUCATION 16
 Special Cases (Deped Order 3,s.2018)
Special Cases Required Documents Upon Enrolment Additional Requirements for
Submission during the SY
• Non – DepEd • PEPT/PVT Certificate of Rating
Accredited • Birth Certificate from the PSA or the • None
Schools local civil registrar; or barangay
certification
• Join Office Memo OUCI 2021-127 April
23, 2021 Issuance of LRN from Schools
without Permit for SY2020-2021
• Balik - Aral • SF9 (formerly Form 138) of the last SY
attended or PEPT Certificate of Rating,
whichever is applicable • Birth Certificate from the PSA
• A & E Passer • A & E Elementary Level Certificate of or the local civil registrar, or
(Elementary) Rating barangay certification
• Join Office Memo DM-OUCI-2021-049
Portfolio Assessment Result
• A & E Passer • A & E JHS Level Certificate of Rating
(Secondary) • Join Office Memo DM-OUCI-2021-049
Portfolio Assessment Result

• Displaced • Any proof of identity or any means as • SF9 (formerly form 138)
Learners directed by the Central Office • SF5 (formerly Form 18)
DEPARTMENT OF EDUCATION 17
 Documentary Requirements
• In the absence of PSA Birth Certificate, the parent or
guardian must submit a Birth Certificate from the local
civil registrar, Baptismal or a Barangay Certification
containing the basic information of the child if the learner
is not yet registered.

• Reiterating DO. 58, S. 2017, the birth certificate shall be

an attachment to the learner’s permanent record

• New records, Balik-Aral or with enrolment gap in LIS

history are subject for Division Planning Officer’s review
and action

DEPARTMENT OF EDUCATION 18
 Transfer of Credential
Scanned/Image Copy of Form 137 for outgoing
Grade 6 and SF10 for outgoing Grade 10 together
with the attachments can now be an
option/alternative to hard copy provided that:

 Grades by learning area/quarter are completed

 Dully signed by the adviser and school head
 Use of official school deped email
schoolid@deped.gov.ph for both schools
*Kinder completer who opted to transfer to another
school may also send scanned/image copy of
certificate/other credential
DEPARTMENT OF EDUCATION
 Transfer of Credential

For SY 2021-2022, deadlines for the submission of

documentary requirements required under Section V-
A of DepEd Order 3, s. 2018 shall be deferred to
December 2021. This shall apply in both public and
private schools.

DEPARTMENT OF EDUCATION
 TEMPORARY ENROLLMENT
Harmonizing Policies
Constitutional Mandate RA9155
& RA10533
(..”education accessible to all by
providing all Filipino children a free
and compulsory education..”)

Deped Order 88, 2010 Private

School Manual
(holding of
document of learner with unsettled
financial obligation is allowed)

DEPARTMENT OF EDUCATION 21
 Deped’s Constitutional Mandate
Republic Act No. 9155
AN ACT INSTITUTING A FRAMEWORK OF GOVERNANCE FOR BASIC
EDUCATION, ESTABLISHING AUTHORITY AND ACCOUNTABILITY, RENAMING
THE DEPARTMENT OF EDUCATION, CULTURE AND SPORTS AS THE
DEPARTMENT OF EDUCATION, AND FOR OTHER PURPOSES

SEC. 2. Declaration of Policy. – It is hereby declared the policy of the State to protect and
promote the right of all citizens to quality basic education and to make such education
accessible to all by providing all Filipino children a free and compulsory education in the
elementary level and free education in the high school level. Such education shall also include
alternative learning systems for out-of-school youth and adult learners. It shall be the goal of
basic education to provide them with the skills, knowledge and values they need to become
caring, self- reliant, productive and patriotic citizens.

The school shall be the heart of the formal education system. It is where children learn. Schools
shall have a single aim of providing the best possible basic education for all learners.

DEPARTMENT OF EDUCATION 22
Partnership with Private Schools

DEPARTMENT OF EDUCATION 23
Provisional Enrollment in Private School
Does the Learner can still attend classes in another private
school even without presenting credential due to unsettled
debt from originating school?

The receiving private school is in the position to decide, not

the originating private school.

DEPARTMENT OF EDUCATION 24
A Balanced Enrolment Policy

DEPARTMENT OF EDUCATION 25
A Balanced Enrolment Policy

DEPARTMENT OF EDUCATION 26
Affidavit of Undertaking

Deped Order 3,s.2018 Annex 3

DEPARTMENT OF EDUCATION 27
Affidavit of Undertaking

Deped Order 3,s.2018 Annex 3

DEPARTMENT OF EDUCATION 28
 Temporarily Enrolled
• The constitution guaranteed free access to
basic education – Republic Act 9155

Learner can still attend classes/learning

sessions, receive quality education thru
public school system without
discrimination

• Education is free but documentation is

evidence-based – as prescribed by the policy
DEPARTMENT OF EDUCATION 29
 Temporarily Enrolled
• Once settled financial
obligation and
presented credential
from private school, the
learner can now be
issued SF10,
Certificates presenting
citation awards and
honors as deemed
applicable.

DEPARTMENT OF EDUCATION 30
 Tagging Temporarily Enrolled
Benefits of Confirming Learner
with Unsettled Account
Receiving Schools is informed
of TE status. Restrictions/
limitations shall be applied
Originating Private School can
tract/monitor movement or
transfer of school/s
Learner shall have completed/ No longer required

updated enrollment history

DEPARTMENT OF EDUCATION 31
 Tracking (Transfer In/Out, Dropped Out)

Increase in quality and Ability to track learner

veracity
Deped of enrolment
Order 54,s.2016 data
Guidelines movement/migration
on the and
Request andeducation-
other Transfer of
Learner’s School Records
pattern within the basic
related indicators education system
Deped Order 14, 2016 Guidelines
in Updating LIS EoSY
DEPARTMENT OF EDUCATION
OVERVIEW OF TRACKING SYSTEM
● Monitor movement of learners from one
school/community learning center (ALS) to
another
● Updated and secured enrollment history
information
● Able to share information and eliminate
redundancy in recording

DEPARTMENT OF EDUCATION
 MONITOR MOVEMENT
● Public School to Public School
● Public School to Private/LUC/SUC School and vice versa
● Formal School to Community Learning Center (ALS) and vice versa
● Philippine School to Philippine School Abroad and vice versa

DEPARTMENT OF EDUCATION
 MONITOR MOVEMENT

● Migration of learner from one sector or geographical area

to another is important information in assessment and
planning.

● In this time of pandemic, the LIS record of migration of

learners from private schools to public schools is one of
the indicators being monitored to provide
support/assistance for both sectors of education.

DEPARTMENT OF EDUCATION
 ENROLLMENT HISTORY

● The LIS Enrollment History record is one of the measure

to validate authenticity of the learner’s enrollment claim.

● In time of calamity/disaster such as the Yolanda Storm

Surge, Marawi Siege and Taal Volcano Eruption, the LIS
Enrollment Data was used to facilitate and validate
enrollment of affected learners who lost/destroyed paper-
based record of enrollment credential.
DEPARTMENT OF EDUCATION
 How The Tracking System Works
The tracking system is highly dependent on the “cooperation” of
both originating and receiving schools or CLCs.

a. The receiving school (School 2) initiates the request upon enrollment

of learner in LIS. The system will notify the originating school and
validate if the proposed transfer is legitimate.

b. The originating school (school 1) is expected to response within thirty

(30) days upon received of the electronic notification. The receiving
school must decide either confirm or decline the requested transfer.

DEPARTMENT OF EDUCATION
 How The Tracking System Works
Declining invalid
request for transfer

DEPARTMENT OF EDUCATION
 How The Tracking System Works
CONFIRMING TRANSFER REQUEST

By confirming legitimacy of a requested transfer, the originating

school indicates the date of last attendance of learner in their school
and the date when the credential document sent thru courier or in
any form as possible and safe except hand it over to s the parent or
party with interest. There is also an information box that the
originating school can use to provide additional information as
needed.

DEPARTMENT OF EDUCATION
 Challenges of Tracking System
● Some schools take some time in enrolling a transferred learner in the
system. They want first to observe the attendance performance so that if the
learner stops attending classes, it will not be counted as dropped out in their
school. As a result, the originating school has no idea or information about
the current school of their former learner. Enrollment is being done at the end
of School Year causing multiple activities in the system during EoSY
updating

● Some private schools intentionally delay confirmation of transfer to force

parent to settle unpaid financial obligation.

● Some schools do not check regularly the transfer requests pending in their
account.

DEPARTMENT OF EDUCATION
 MONITORING & TECHNICAL ASSISTANCE

● Central Office
 Planning Service, EMIS Division
 BHROD, School Effectiveness Division

• Policy, Planning and Research Division (PPRD),

Regional Office
• School Governance Operations Division (SGOD),
Schools Division Office
DEPARTMENT OF EDUCATION
 Let Us Hear You

Email:
ps.od@deped.gov.ph

ps.emisd@deped.gov.ph
Collaborate with the team thru facebook group:
SCHOOL FORMS RE-ENGINEERING TEAM (SFRT)
DEPARTMENT OF EDUCATION 42