RII PED

Rabigh-II Program
Execution Department

DOCUMENTATION
RAPIGH-II PROGRAM EXECUTION DEPARTMENT

Oct, 2013
mj.kim@aramcooverseas.com
OUTLINE RII PED
Rabigh-II Program
Execution Department

1
Purpose
2
Scope
3
Definitions
4
Type of Documents
5
Responsibilities
6
Document Numbering
7
Revision Numbering

RIIPED
PURPOSE RII PED
Rabigh-II Program
Execution Department

To establish a document numbering system for use throughout the project

To facilitate the filing and retrieval of documents both physically and electronically

RIIPED
Scope RII PED
Rabigh-II Program
Execution Department

DOC control procedure applies to all the documents that are prepared for
Rabigh-II Program and depend on their status for review and acceptance
by The Project Management

RIIPED
Definitions - Document Control System : DCS RII PED
Rabigh-II Program
Execution Department

DCS is a system for the registration, tracking, expediting and

reporting of project documentation

Irrespective of location, including documents issued by clients

or originated by suppliers received into and issued out
from the project environment in a controlled and systematic manner

The DCS is for use by DC personnel assigned to projects who

have responsibility for the co-ordination of technical and deliverable documents

Non-technical documents are controlled by secretaries, co-coordinating with DCS

RIIPED
Definitions - Document Control System : DCS RII PED
Rabigh-II Program
Execution Department

Correspondence
(a)Letter
(b)Memorandum
(c)Request for Waiver - Refer to S-PM-G000-1131-0007
(d)Project Query
(e)Interface Query
(f)Trouble Report (Hiyari-Hatto Report)
(g)Bulletin
(h)Minutes of Meeting (MOM)
DEFINITION
DO: Directorate Office
BA: Business Administration
ST: Support Team
ET: Execution Team (Project Management Team in EPC contractor’s Office)
PRC: Petro Rabigh
M&C: Manufacturing and Commissioning

* Abbreviation
DO Managing Director (MD)
Deputy Program Director (DPD)

Business Support Division(BSD)

BA
Contracts Review & Compliance Group (CR&CG)
Technical Support Team (TST)
ST Engineering & Project Support (E&PS)
Quality Assurance & Control (QA/QC)
Health, Safety & Environment (HSE)
Execution Liaison Division (ELD)
ET RP2,CP1,CP3/4,UO1, RP1&UO2/3,NPF
Definitions - Document Control System : DCS RII PED
Rabigh-II Program
Execution Department
Type of Documents - Technical Documents RII PED
Rabigh-II Program
Execution Department

Request for Waiver (RW)

Procurement /Material Requisition

Project Query (PQ)
Interface Query (IQ)

Engineering documents
Controlled
(Technical Documents) Plans & Drawings

Transmittal (TR) Specifications

RIIPED
Type of Documents - Non-Technical Documents RII PED
Rabigh-II Program
Execution Department

Letters

Couriers

Memos
Correspondence
Bulletin

Minutes of Meeting (MOM)

Etc.

RIIPED
Transmittal RII PED
Rabigh-II Program
Execution Department

Transmittal is the mechanism used for recording the sending and receipt of documents

RIIPED
Responsibilities RII PED
Rabigh-II Program
Execution Department

Document Control

Is responsible for ensuring that all documentation falls within the scope complies
with the project numbering system

Allocating numbers for use by the various groups in the project

Ensuring sequential numbers are issued as required and for maintaining a list of
originator codes

RIIPED
Responsibilities

Document Authors Document Reviewers

Authors must obtain document

numbers from Document Control
Checking the technical accuracy
of the document reference,
Authors are responsible for applied as part of the document
ensuring that their documents review process
are correctly numbered in
accordance with the project

RIIPED
Incoming Documents RII PED
Rabigh-II Program
Execution Department

Responses
monitored by
Secretary

Distribute
for Action

Receive Hyperlink Submit for

Document by Stamp date Scan Doc & Save scanned Doc review to Distribute to
Doc. Control received & Log on server to Log PM/BM & PE addressees

Distribute for
Information

No Response
required

RIIPED
Outgoing Documents RII PED
Rabigh-II Program
Execution Department

Scan letter / Memo &

Secretary drafts Obtain Ref No. Prepares Routing Slip SPEs/BA/PM sign Scan letter / Memo &
Secretary drafts Obtain Ref No. Prepares Routing Slip SPEs/BA/PM sign file in server folder as
Letter/Memo/Transmittal from the Log (SPEs/BA/BM,PM) the document file in server folder as
Letter/Memo/Transmittal from the Log (SPEs/BA/BM,PM) the document per
perfiling
filingindex
index

Update
Updatelog
log&&hyperlink
hyperlink
totoscanned
scanneddocument
document

Distribute PMT
Distribute PMT
Document Control
Document Control

RIIPED
DOCUMENT NUMBERING RII PED
Rabigh-II Program
Execution Department

NUMBER ELEMENTS - Numbering System

Type

Sender

Sequential Number

ex ) L-MD-0001
XX– XXXX – XXXX  Document Type (1 or 2 digits)
BU=Bulletin  Sender (2 to 4 digits)
L=LETTER  Serial Number (4 digits) (0001, 0002, ………………)
M=MINUTES OF MEETING
X=TRANSMITTAL
MR=MEMORANDUM
RW=Request for Waiver

RIIPED
DOCUMENT NUMBERING RII PED
Rabigh-II Program
Execution Department
T YPICAL NUBERING

(1) TYPE (2) SENDER (3) SEQUENTIAL NUMBER

(1) TYPE OF CORRESPONDENCE
Abbreviation Description
BU Bulletin
L Letter
MR Memorandum
M Minutes of Meeting
X Transmittal
IQ Interface Query
LQ Licensor Query
PQ Project Query
RW Request for Waiver
TM Technical Memorandum
TR Trouble Reporting Form (Hiyari-Hatto)
(2), (3) SENDER and RECEIVER
Managing Director (MD)
Directorate Office (DO)
Deputy Program Director (DPD)
Business Support Division (BSD)
Business Administration (BA)
Contracts Review & Compliance Group (CR&CG)
Technical Support Team (TST)
Engineering & Project Support (E&PS)
Support Team (ST) Quality Control & Assurance (QC/QA)
Health, Safety & Environment (HSE)
Execution Liaison Division (ELD)
Execution Team (ET ) RP1,RP2,CP1,CP2,CP3/4,UO1,UO2/3,NPF
AC Aromatics Complex PMT (RP2)
PC1 Petrochemicals-1 PMT (CP1)
Note 1
N6 Petrochemicals-1 PMT (CP2)
PC2 Petrochemicals-2 PMT (CP3&4)
IUT Interconnecting Utilities PMT (UO1)
ECC EC & Common Utilities PMT (RP1,UO2&3)
NPF Non Process Facilities PMT (NPF)
GST General Services and Tie-Ins PMT
M&C Manufacturing & Commissioning
IWSP IWSPP
RAWC RAW EC
JGC JGC Corporation
JGCG JGC Gulf International
JAO Joint Accounting Office
AXE Axens
BAD Badger
KBR KBR
LUM Lummus
SHAW Shaw (EC Licensor)
Partners
PRC Petro Rabigh Company
SA Saudi Aramco
SC Sumitomo Chemical
TA Technical Adviser (Shaw Consultants)
*For Note 1 : Internal Correspondence only (RIIPED)
*For Note 2 : Project Communication Title (MR-BM-0052)
Note 2 PC1 Petrochemicals-1 PMT (CP1 & CP2)

Correspondences shall be numbered in accordance with the following manner.

For the abbreviation of Document Type, Sender and Receiver as below ; (can be updated)
- This coding is prepared to facilitate efficient document logging, filing and retrieval.

RIIPED
RIIPED CORRESPONDENCE FLOW

ET

RIIPED
 RII PED
Rabigh-II Program
Execution Department

Thank You
mj.kim@aramcooverseas.com