Road Clearing RFP Orientation

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
ORIENTATION OF ROAD CLEARING

REGIONAL FOCAL PERSONS (RFPs)
January 25, 2021 | via Zoom Teleconferencing

Republic of the Philippines
Department of the Interior and Local Government

OPENING REMARKS
Vivian P. Suansing
OIC Director, BLGS

EXPLAINING THE
VALIDATION PROCEDURE

Cross Posting of Validation Teams

• Cross posting of Validation Teams is necessary to ensure the impartiality of the validation process.
• As provided in the Validation Guidelines, Validation Teams for component cities and municipalities within a
province may be cross posted intraprovincially – V.T. from component municipality 1 to validate component
municipality 2, V.T. from component municipality 2 to component city 3, etc.
• Validation Teams for provincial governments and HUCs/ICCs may be cross posted intraregionally – V.T. from
province 1 to validate HUC 1, V.T. from HUC 1 to validate province 2, etc.
• Questions arose from Regions where intraregional cross-posting may be difficult (e.g. challenges in travel, strict
application of COVID border protocols, etc.) – ROs have the flexibility to assign Validation Teams for provincial
governments and HUCs/ICCs in these cases. Example: a V.T. from component municipality 1 may validate province
1 where component municipality 1 is located, so long as DILG, BFP, PNP are not from provincial offices.
• Regardless of cross-posting scheme employed, ROs must ensure the members of V.T’s are listed in the directory
(Annex “A” of the Guidelines).

Forms to be Used
• The Guidelines attach EIGHT annexes:
• Annex “A” – directory of V.T’s (for accomplishment and submission of DILG Regional Offices)
• Annex “B-1” and “B-2” – Validation Form (for use and accomplishment of V.T’s, submitted to ROs for
consolidation together with submitted reports and MOVs)
• Annexes “C” to “G” – Report templates for adoption of local government units (Note: Annexes “D” to “G” not
required for LGUs under partial implementation).

Partial vs. Full vs. Suspended

Implementation
• Note that MC 2020-145 provides a distinction between partial, full, and suspended implementation depending on
the local government unit’s community quarantine classification:
• PARTIAL – for local government units under General Community Quarantine (GCQ)
• FULL – for local government units under Modified GCQ or lower
• SUSPENDED – for local government units under MECQ or higher
• The distinction lies in the components of Road Clearing required of the LGUs:
• PARTIAL – Road Clearing component only

• FULL – All components of the directive incl. Ordinance, Inventory, Rehabilitation, etc.
• SUSPENDED – None required until proclamation is lifted.


Implementation
• This also contemplates a difference in the Validation Form to be used by the V.T.:
• PARTIAL – Annex “B-1”

• FULL – Annex “B-2”
• SUSPENDED – No validation until such proclamation is lifted.
• Similarly, validation is also suspended for LGUs under a State of Calamity at the start of the Validation Period
(February 16, 2021).
• Note that the Tricycle Ban on National Roads is required for all LGUs, regardless whether they are partial or full in
Road Clearing.


Implementation
• Questions arise regarding LGUs that changed their classification from MECQ to GCQ or vice versa. The key date
here is November 16, 2020 (the effectivity date for MC 2020-145). The following rule applies:
• If an LGU was under GCQ for 14 days or more since November 16, 2020, it will be validated as under PARTIAL
implementation.
• Hence, an LGU under MGCQ at the time of the validation may still be validated for PARTIAL, if said LGU was under
GCQ for 14 days or more since November 16, 2020
• Conversely, an LGU under GCQ at the time of the validation may still be validated for FULL, if said LGU was under
GCQ for less than 14 days since November 16, 2020.

Reports from LGUs

• Annexes “C” to “G” are report templates for the adoption of local government units. They are not for V.T’s to
accomplish. LGUs shall attach means of verification (MOVs) such as photographs, videos, documents to support
their claims in the report.
• Annex “C” is a template for report on Tricycle Ban and is hence required for all LGUs, whether partial or full.
Annexes “D” to “G” are templates for reports on components of Road Clearing, and is hence required only for
LGUs under full implementation. These reports & MOVs are to be submitted to the V.T. within the validation
period (February 16 to March 2, 2021). Electronic submission must be encouraged.
• A copy of the LGU’s Road Clearing ordinance is also required for submission to the V.T.
• Assessment of these documents will be done by the V.T. thru the Annex “B-1” or “B-2”.
• Local government units are included in our Validation Guidelines so they are expected to know about the reports
and MOVs they have to submit to their V.T. Our policy is no report, no action, so no score for that particular
component.

COVID-19 Health Protocols

• Interzonal movement of authorized persons outside of residence (APORs) are automatically allowed per IATF
Guidelines.
• Wearing of masks, use of face shields, and social distancing shall be observed in all face-to-face activities during
the validation process (meetings, interfacing, assessment of local roads).
• Reports, documents and MOVs from LGUs must be encouraged to be submitted electronically. This is to minimize
the V.T’s stay/exposure in their LGU of assignment.

ASSESSING LOCAL ROADS


Annex “B-1” and “B-2”

• The validation of the Road Clearing component will be done through assessing local roads. Note that this is
required for all LGUs, whether partial or full.
• The following table appears in Annex “B-1” and “B-2”:

Determining Obstructions and

Deductions
• The Validation Guidelines provide for the following classification of obstructions:
• MAJOR OBSTRUCTIONS (1 point deduction) – improperly parked vehicles (including those parked in violation of a
local parking scheme such as one-side parking) & unauthorized vending stalls
• MINOR OBSTRUCTIONS (0.5 deduction) – structural encroachments, obstructing markers, and other obstructions
listed under MC 2020-027 not otherwise classified as major obstructions

Determining Obstructions and

Deductions
Car 1 Car 1 Car 1
Car 2
Car 2 Car 2
Car 3
S.E. 1
Car 3
Car 4
Barangay road; 2 illegally parked vehicles 1 illegally parked vehicle

Proper parking scheme 2 major obstructions 1 structural encroachment
0 major obstructions 2 point deduction 1 major, 1 minor = 2 obstructions
1.5 deduction

Computing for Scores

• For each local road assessed, a raw score shall be computed through the following formula
x
• The LGU’s score for the entire component will be the sum of all raw scores for all local roads assessed.

Practice Validation
• LGU X, a component municipality
• Municipal road A, 3.2 kilometers, 14 obstructions (6 major, 8 minor)

• Municipal road B, 1.7 kilometers, 4 obstructions (1 major, 3 minor)
• Barangay road C, 0.6 kilometers, 12 obstructions (9 major, 3 minor)
• Barangay road D, 0.5 kilometers, 3 obstructions (3 minor).

Practice Validation
First, determine the deductions
Mun. Road A. – 14 obstructions (6 major, 8 minor) =

Road A M 3.2 14 10 point deduction
Road B M 1.7 4
Road C B 0.6 12
Road D 0.5 3 Mun. Road B – 4 obstructions (1 major, 3 minor) =
B
2.5 point deduction
Brgy. Road C – 12 obstructions (9 major, 3 minor) =

10.5 deduction
Brgy. Road D – 3 obstructions (3 minor) = 1.5 point

deduction.

Practice Validation
Next, determine the total length of all roads
assessed
Road A M 3.2 14 10 3.2 + 1.7 + 0.6 + 0.5 = 6 kms total

Road B M 1.7 4 2.5
Road C B 0.6 12 10.5
Road D 0.5 3 1.5 Then, compute for raw scores of each road
B
(3.2 / 6) x (50 – 10) = 21.33333
(1.7 / 6) x (50 – 2.5) = 13.458333
(0.6 / 6) x (50 – 10.5) = 3.95
(0.5 / 6) x (50 – 1.5) = 4.0416667

Practice Validation
Finally, determine the LGU’s score by adding all the
raw scores
Road A M 3.2 14 10 21.3333 21.3333 + 13. 458333 + 3.95 + 4.041667 = 42.7833

Road B M 1.7 4 2.5 13.45833
Road C B 0.6 12 10.5 3.95
Road D 0.5 3 1.5 4.041667 Do not forget to also input other totals.
B

Practice Validation
This is how the table should look.

Road A M 3.2 14 10 21.3333
Road B M 1.7 4 2.5 13.45833
Road C B 0.6 12 10.5 3.95
Road D B 0.5 3 1.5 4.041667
6 32 24.5
42.7833

USING THE REGIONAL

CONSOLIDATION FORMS

Regional Consolidation Forms

• All Regional Offices will be given a spreadsheet file which they can use to input the scores provided by the V.T’s.
• Accomplished copies of these forms are to be submitted together with copies of Validation Forms and
reports/MOVs.
• Demonstration

DISCUSSION OF FAQS / OPEN

FORUM

Reminder of Deadlines
• February 2, 2021 – Designation of Regional FPs
• February 9, 2021 – Directory of VTs
• February 16 to March 2, 2021 – Validation Period
• March 9, 2021 – Consolidation Spreadsheets, Copies of Validation Forms, Copies of reports from LGUs + MOV
attachments
• Kindly standby for a technical manual/guide for VTs to be provided by BLGS.

• Copies of the Regional Consolidation Spreadsheets will be provided to you by tomorrow.
END OF PRESENTATION
THANK YOU!
For concerns, kindly email roads.dilg@gmail.com or blgs.od2016@gmail.com.

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DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

ORIENTATION OF ROAD CLEARING

January 25, 2021 | via Zoom Teleconferencing

Cross Posting of Validation Teams

Partial vs. Full vs. Suspended

• PARTIAL – Road Clearing component only

Partial vs. Full vs. Suspended

• PARTIAL – Annex “B-1”

Partial vs. Full vs. Suspended

Reports from LGUs

COVID-19 Health Protocols

ASSESSING LOCAL ROADS

Annex “B-1” and “B-2”

Determining Obstructions and

Determining Obstructions and

Barangay road; 2 illegally parked vehicles 1 illegally parked vehicle

Computing for Scores

• Municipal road A, 3.2 kilometers, 14 obstructions (6 major, 8 minor)

Mun. Road A. – 14 obstructions (6 major, 8 minor) =

Brgy. Road C – 12 obstructions (9 major, 3 minor) =

Brgy. Road D – 3 obstructions (3 minor) = 1.5 point

Road A M 3.2 14 10 3.2 + 1.7 + 0.6 + 0.5 = 6 kms total

Road A M 3.2 14 10 21.3333 21.3333 + 13. 458333 + 3.95 + 4.041667 = 42.7833

This is how the table should look.

USING THE REGIONAL

Regional Consolidation Forms

DISCUSSION OF FAQS / OPEN

• Kindly standby for a technical manual/guide for VTs to be provided by BLGS.

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