Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

DILG-NAPOLCOM Center, EDSA corner Quezon Avenue, West Triangle, Quezon City
http:/ /www.dilg.gov.ph

REVISED GUIDELINES IN THE ESTABLISHMENT OF THE PROFILES OF THE ELECTIVE

AND APPOINTIVE BARANGAY OFFICIALS THROUGH THE BARANGAY
OFFICIALS' PROFILING SYSTEM (BOPS)

CIRCULAR NO.:
Date: _

Reference Number:Circular No. 2007-12 -Adoption of the Barangay Officials'Database System (BODS)
Date: December 26, 2007

I. RATIONALE

Pursuant to Republic Act No. 6975, otherwise known as "Department of the Interior and
Local Government Act," the Department, through the National Barangay Operations Office
(NBOO), is mandated to maintain and update the Masterlist of Barangays, Barangay
Officials and Barangay Socio-Economic Profiles. In compliance to this, the Barangay
Information System (BIS) has been developed to expeditiously and systematized the process
in gathering, storing and maintaining data and information. It is integrated in the DILG
Intranet that serves as the centralized log-in to other DILG web applications. The BOPS
is one of the modules of the BIS.

The BOPS will be used in gathering the profiles of the elected and appointed barangay
officials, including the profiles of other appointed barangay officials like the members of
Lupon and Tanod, Barangay utrition Scholar, Barangay Health Workers, Daycare
Workers, VAW Desk Officers and BADAC Cluster Leaders nationwide. Also, it has the
capacity to verify the names of the deceased barangay officials in processing their death and
burial claims for their beneficiaries and it can immediately facilitate the request of this
Department's clients in the issuance of Certification to barangay officials who wants to avail
benefits pursuant to Section 393(c) of the LG Code of 1991, among others.

IL PURPOSE
To systematize and facilitate the establishment of the BOPS and to ensure effective and
efficient service delivery to the clientele of this Department.

III. SCOPE/COVERAGE
The profiles of all elective and appointive barangay officials include: name, position,
rank, term, birthday, and highest educational attainment, among others.

This policy shall apply to all DILG Regional, Provincial, City and Municipal Offices,
ARMM Regional Office, and others concerned.

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FM-QP-AB-41-02/ Revised Guidelines of BODS/Circular 2007-12
IV. GENERAL GUIDELINES

a. All incumbent elective and appointive barangay officials shall accomplish the BOIS
upon assumption to duty and submit the same to DILG HUC, ICC, CC and Municipal
Field Officers. Only signed and verified BOIS will be considered valid for encoding to
the BOPS.

b. The DILG R/P/C/M Focal Persons shall register to the intranet to have access to BIS.
The Regional Information and Communications Technology Unit (RICTU) of
respective Regional Offices has the authority in granting access to the system. Once
the account has been created, inform the RICTU concerned regarding the granting of
access to the BIS.

c. All the concerned panies shall see to it that data are always complete and updated.
The data generated from the system shall be considered as the official data of
elective and appointive barangay officials.

d. The ISTMS shall be responsible in the maintenance and enhancement of the System.

V. ROLES AND RESPONSIBILITIES OF DILG REGIONAL, PROVINCIAL, HUC, OTY

AND MUNICIPAL OFFICES

A. DILG Highly Urbanized City, Independent Component City/Component

City/Municipal Offices shall:

1. Ensure the dissemination of the BOIS to their respective elective and appointive
barangays officials in their jurisdiction upon assumption to Office. In addition, they
are accountable on the veracity of information being written in the BOIS and in the
collection of filled-out BOIS.

2. Validate and encode the data/information of the BOs from the filled-out BOIS to
the BOPS. The original copy of the filled-out BOIS shall be kept by the DILG
HUC, ICC, CC and Municipal Field Office/s and the concerned BOs shall also
secure a copy of his/her filled-out BOIS for ready reference.

3. Update the profiles of the barangay officials immediately, through the BOPS, when
there are changes in terms of death, resigned, dismissed, among others.

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FM-QP-AB-41-02/ Revised Guide/Ines of 800S/Circulor 2007-12
 B. DILG Provincial Office shall:

1. Ensure the dissemination of the BOIS to their respective jurisdiction and monitor
their compliance.

2. Assign BOPS focal person who shall validate and monitor the progress of encoding
of the City and Municipal Field Officers in their jurisdiction to the BOPS.

C. DILG Regional Office shall:

1. Ensure the dissemination of the BOIS to their respective jurisdiction and monitor
their compliance.

2. Assign BOPS focal person who shall validate and monitor the progress of
encoding in the System. On the other hand, the DILG Regional Infonnation
Technology Officer (RITO) shall be responsible in providing technical assistance
within their respective regions.

D. National Barangay Operations Office (NBOO) shall:

1. Ensure the dissemination of the soft/hard copies of BOIS to the DILG Regional
Offices and monitor their compliance.

2. Provide and update the BOPS database management guidelines and procedures, as
may be necessary, and monitor compliance/progress of encoding.

3. Conduct review of guidelines annually and submit recommendations and/or

revision of provisions to further improve the system.

4. Monitor the effectiveness and efficiency of the Barangay Officials' Profile

Module of the Barangay Information System (BIS) through the conduct of
Systems Assessment annually participated in by the Provincial/City and
Regional BOPS Focal Persons and Regional Information Technology Officer.

V. POLICY REVIEW AND EVALUATION

These revised guidelines shall be reviewed periodically to ensure the continued smooth
implementation of the program.

VI. DISSEMINATION OF THIS ISSUANCE

All DILG Regional Offices shall cause the widest dissemination of this Circular to all
concerned.

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FM-QP-AB-41-02/ Revised Guidelines of 8OD5/Cirwlor 2007-12
VIL REPEALING CLAUSE

All existing issuances issued by the DILG which are deemed inconsistent herewith are
hereby suspended. DILG Circular No. 2007-12 dated December 26, 2007 is hereby
cancelled.

VIII!. EFFECTMTY

This Circular shall take effect immediately.

IX. ANNEXES

AnnexA BOIS Form Revised 2018

Annex B Guidelines in Filling-out the BOIS
- BOPS Management Guidelines and Procedures
AnnexC Process Flow
AnnexD-

X. APPROVING AUTHORITY

USEC. EDUARDO M.
ANO OIC-SILG

IX. FEEDBACK

For related inquiries, kindly contact the National Barangay Operations Office (NBOO)
at Telephone Nos. (02) 925-0328 or e-mail us at nboo.dilgco20l8@gmail.com and/or
nboobods20l3@gmail.com

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FM-QP-AB-41-02/ Revised Gvidelines of 800S/Circvlar 2007-12
 BOIS Form001 Revised 2018 r. ...
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... 1X1
ID Picture
Republic of the Philippines
Department of the Interior and Local Government
DILG-NAPOLCOM Center, EDSA corner Quezon Avenue, Quezon City

BARANGAY OFFICIAL'S INFORMATION SHEET

REGION :
CITY/MUN
PROVINCE BARANGAY

ELECTIVE AND APPOINTIVE POSITION

D Punong Barangay DBarangay Treasurer

D Sangguniang Barangay Member D Barangay Secretary
Rank (1, 2, 3, 4, 5, 6, 7) Relationship with the Appointing Authority: _

D SK Chairperson 01PMR

D SK Member (Rank 1, 2, 3, 4, 5, 6, 7) Dother Appointive Barangay Official:

□ □ □
TERM IN THE PRESENT POSITION:
1•1 r1 3rd

PERSONAL INFORMATION

(Suffix e.g. Jr.. I, 11,111) (First Name) (Middle Name)

(Last Name)

DI (Religion)
(Birth Date: mm/dd/yyyy) (Birth Place) (Sex) (Civil Status)

(Residence Address) (Residence Telephone No.)

(Mobile Number) (Barangay Hall Telephone Number) (E-mail Address)

HIGHEST EDUCATIONAL ATTAINMENT: □ ELEMENTARY □ HIGH SCHOOL □ COLLEGE □ POST GRAD □ VOCATIONAL

Please specify: DGraduate D Under Graduate

OCCUPATION: HONORARIUM:

BENEFICIARIES: (optional for the other appointive barangay officials, for future reference)
NAME DATE OF BIRTH RELATIONSHIP

1.

2.

3.

4,

5.
1 hereby certify that the above information are true and correct to the best of my knowledge.

(Signature Over Printed Name) (Date Accomplished)

Verified and validated by:

CDICLGOOIMLGOO Date
(Signature Over Pnnted Name)
 ANNEX"B"

Guidelines on filling-out the Barangay Official's Information Sheet (BOIS) for

Elective and Appointive Barangay Officials

The BOIS must be accomplished by all elective and appointive barangay officials upon assumption to
office, to be collected by the DILG City and Municipal field officers from the City and Municipal levels.

REGION NAME

PROVINCE NAME

CITY/MUNICIPALITY

BARANGAY

Check the acquired position (Punong Barangay, Sanguniang

Barangay Member, SK Chairperson, SK members, Barangay
Treasurer, Barangay Secretary, IPMR and other appointive
barangay officials i.e. Tanod, Lupon, BHW, BNS, Daycare
Workers, VAW Desk Officers, BADAC Cluster Leaders)

POSITION NOTE:
• Encircle the Rank of the Sangguniang Barangay and
SK Members; and
• Check the term in the present position whether First,
Second or Third for the Punong Barangay, Sangguniang
Barangay Member, SK Chairperson and SK members.

PERSONAL INFORMATION:

This part of the BOIS contains the basic information of the elective and appointive barangay official/s.
The information provided herein are important for the generation of Barangay Officials' Profile, and as basis
for the issuance of Certification of Eligibility by the Civil Service Commission and other benefits enumerated
pursuant to Section 393 of the LG Code of 1991 or RA 7160.

LAST NAME Last Name of the Barangay Official

SUFFIX Suffix (if any) of the Barangay Official ((e.g. Jr., II, III)

FIRST NAME Given name of the Barangay Official

MIDDLE NAME Middle Name of the Barangay Official

BIRTH DATE Complete Birth date (MWDD!YYYY)

BIRTH PLACE City or Municipality of birth

SEX M for Male, F for Female

CIVIL STATUS S-Single; M-Married; W-Widow/Widower;

SP-Separated
 RELIGION Indicate whether Roman Catholic, INC or others.

RESIDENCE ADDRESS Complete Residence Address

RESIDENCE TELEPHONE Residential Telephone o. (if any)

NUMBER

MOBILE NUMBER Personal Mobile 0.

BARANGAY HALL TELEPHONE Telephone No. of Barangay Hall (Landline or Mobile Nos.)
NUMBER

E-MAIL ADDRESS e-mail address (official or personal)

EDUCATIONAL ATTAINMENT: This part of the BOIS contains the highest educational attainment of the
Barangay Official.

HIGHEST EDUCATIONAL Check the highest level of education attained by the Barangay
ATTAINMENT Official. Specify whether a Graduate or an Undergraduate of
that educational level.
EDUCATIONAL STATUS Check the status if Graduate or Undergraduate

OCCUPATION: This part of the BOIS contains the current occupation of the barangay officials.

OCCUPATION the Barangay Official's

rofession/occu ation, if an

HONORARIUM:

HONORARIUM Indicate the actual amount being received as barangay official

er month (elective and a ointive)

BENEFICIARIES: This part of the BOIS contains the beneficiaries of the Barangay Official that is being used
as reference in processing the Death Benefit Claims of the deceased barangay officials. Other appointive
barangay officials may also provide this information for future reference.

NAME Indicate the FULL NAMFJS of the eligible beneficiaries (LAST,

FIRST M.I)
DATE OF BIRTH Complete Birth date (MMJDDIYYYY)

RELATIONSHIP Indicate the relationship of the Barangay Official with the

beneficiary/s.

NOTES:

• Print entries using BLACK INK ballpen only. Also, a soft copy may be accomplished electronically
and must be printed using BLACK INK only.
• All information should be provided accurately, as it will be the permanent record in the Barangay
Officials' Profile. Thus, it is the responsibility of the barangay official/s to provide an updated copy of
BOIS, for any amendment.
 ANNEX"C'

Barangay Officials Profiling System (BOPS) Database Management Guidelines

and Procedures

The Barangay Information System (BIS) - Barangay Officials' Profile (BOP) Module is a tool
developed to establish the Profile of elective and appointive barangay officials nationwide.

I. On Distribution of Barangay Officials' Information Sheet (BOIS)

1. The National Barangay Operations Office (NBOO) shall disseminate soft copy of BOIS to the
DILG Regional Offices through email.
2. The DILG Regional Offices shall be responsible in disseminating the BOIS to their respective
field offices.
3. The DILG City and Municipal Field Offices shall secure soft and hard copy of the BOIS together
with the Guidelines in Filling-up the BOIS, and ensure its availability for use of the elective
and appointive barangay officials.

II. On Filling-up of Barangay Officials Information Sheet (BOIS)

I. The elective and appointive barangay officials (Punong Barangays, Sangguniang Barangay
Members, SK Chairperson, SK Members, Barangay Treasurer, Barangay Secretary, Indigenous
Peoples Mandatory Representative (IPMR) and other appointive barangay officials) must
accomplish the BOISin accordance with the Guidelines.
2. Only signed and verified BOIS will be considered valid for encoding to the BIS.

III. On Submission of Barangay Officials Information Sheet (BOIS)

I. Accomplished BOIS must be submitted to DILG City/Municipal Offices, for encoding to the
online-BIS.
2. All original and signed copy of BOIS must be checked for completeness and must be verified and
validated before encoding to the Online-BOPS by the DILG City/Municipal Officer.
3. The DILG City/Municipal Offices are responsible for the safekeeping and archiving of all original
BOIS.

IV. Approval of Data

The DII.G City .:Jnd Municipal Field Offic shall he respomible in approving the entries of
f.k,rangay Official's Information Sheet of their respective jurii:diction, an<i only the
.:p Jroved/validated d;ira will be encoded in the System. All informa,ion in the BOIS of a barangay
official must be encoded, vdidated and appr:wed using the System.

V. Mo"litoring

1. The Regional Directors through rhe Regional FT's musts to it that t:1e entries in the Online-BIS
re compk te :i.r.d up<l4•eel..
2. The PTovincial FPs 'llU$, a, ist ir he moJJitoriug of d::in of its coP,.pJ.)te'lcSJ a:id seP to it t'J.at the
d:it;:/i'1fo1m:1tion a,e ,_;C::i.teci.
2 Ti'- D1LS C:i:y 'ind 1'1,u,1:ci;.d FiP.1.d Offices ;,re. rcsp•.:,u '.ble fo::th- co,i:_,lerene3! of data/infornv1.1:ion
Ui: idnJ in the ms;:: tl:lt:irPSpf',.ti.'l: jur,il:ictir:n. /,lrn, they sl-.c'.lc'•tSl!H' that th :'3,trcr;;a;
1

c,;fi('fals' Pt0fi. t=i-; cc.-r: ,!· U!)C:ated, valid t d ?rvl 'lJfllC--vcd

71
(, ,

TJ!e ·:::oo fl:J,ll rr•::,, i.0r C•)lr1pii:mce to the t g11it;o:.1ine ;,nd prcr.edl'ft:f.
 1 I l I':

., ...

VI. Generation of Reports

The data generated from the system shall be considered as the official data of Elective and Appointive
Barangay Officials. All the concerned parties shall see to it that data are always complete and
updated.

The National Barangay Operations Office (NBOO) is the authorized issuing office of Cenification
and for any reports generated from the system (i.e. Masterlist of Barangay Officials) at the
National Level.

VII. Maintenance

The Information System and Technology Management Service (ISTMS) shall be responsible in
the maintenance of the DILG Intranet, ensure that the System is available 24(7, and regularly
secure a database backup.
 Process Flow (Barangay Officials Profiling System)

BARANGAY OFFICIALS
HUC/CC/ICC/ PROVINCIAL & I
NBOO ISTMS
MUNICIPAL OFFICES REGIONAL OFFICES

Accomplishes Provides technical

Checks, verifies and Assigns BOPS focal Provides and updates
the BOIS upon assistance
validates the person who shall validate the database
assumption to management guidelines
completeness and and monitor the progress
office of encoding of the City and procedures, Maintains and enhance
entries
Ensures that the and Municipal Field together with the BOPS the BIS
data/information Offices in their Process Flow as may
Encodes the Profiles Ensures that guidelines
are true and jurisdiction to the be necessary
of the BOs to BIS and procedures are
correct System.
Monitors compliance accessible and
Only signed BOIS will Keeps and archives
Generates reports and /progress of encoding. downloadable at the
be considered valid for all original and
issue Certification in DILG Website.
inclusion/encoding to the signed BOIS
their jurisdiction through Issues Certification
BIS. (discretion of POs and
BIS. (Section 393 of the LG
ROs if they will be Code of 1991)
provided copies of the
BOIS} Generates Directory of
Punong Barangays for
posting to DILG
Website