ONLINE PROCESSING OF

REGIONAL DEATH BENEFIT

CLAIMS FOR DECEASED
BARANGAY OFFICIALS (DBCDBOS)
FOR FUND
ALLOCATION BY THE
DEPARTMENT OF BUDGET AND
MANAGEMENT (DBM)

QP-DILG-NBOO-RO-01
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 Legal Bases
● Section 393 (b) (2) of the Local Government Code and Executive
Order No. 115 Entitled "Authorizing Payment Of Death Benefits
To Barangay Officials Who Die During Their Term of Office dated
August 2, 2002 signed by Former President Gloria Macapagal
Arroyo

● DILG MC 2018-17 dated February 14, 2018 - Guidelines for the

Online Administration of DBC Claims under Barangay
Information System (BIS) Module

● DILG Memorandum Circular 2020-175 dated December 29, 2020 -

Amendment of DILG MC 2018-17 dated February 14, 2018

○ An Advisory dated May 4, 2021 was released reiterating the

amount of Death Benefit shall be in accordance to the DILG MC
2018-17
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 Legal Basis

● DILG MC 2022-132 dated October 20 2022 - Amendment to the

DILG Memorandum Circular (MC) No. 2018-17 on the Online
Processing of Death and Burial Benefits of Barangay Officials
who Died during their Term of Office, in connection with the
Implementation of Executive Order No. 115, to include Death
and Burial Benefits of Indigenous People's Mandatory
Representatives (IPMRs) in Barangay Pursuant to Executive
Order No. 139 S. 2021

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 Beneficiaries/Claimants

● The eligible claimants are those reflected in BIS-BOPS that

was filed by incumbent Barangay Official, prior to their death
at the DILG City/Municipal Office

● The primary beneficiaries are the spouse (widow/widower) and

the legitimate, legitimated, legally adopted, or illegitimate
children of the deceased barangay official.
● The secondary beneficiaries are the dependent parents.
● If in case the claimants are not included in the lists of the
beneficiary, he/she must present legal documents to be eligible for
the claims enumerated in the CCSRF.

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 Coverage

● Punong Barangay, Sangguniang Bayan Members, Barangay

Treasurer, Barangay Secretary and Sangguniang Kabataan
Chairpersons who died during their incumbency in 2002 and
thereafter

● IPMRs who died during their incumbency in the 2018-2020

Term of Office and thereafter.

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 Benefits

● Punong Barangay - Php 20,000.00 death benefit + Php 2,000

burial assistance

● Sangguniang Bayan Members, Barangay Treasurer, Barangay

Secretary and Sangguniang Kabataan Chairpersons - Php
10,000 death benefit + Php 2,000 burial assistance

● IPMR - Php 10,000 death benefit + Php 2,000 burial assistance

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 Required Documents
Documentary Requirements
1. Accomplished DBC Form 001
2. Oath of Office
3. Certificate of Incumbency (Issued by the Punong Barangay or C/MLGOO)
4. Certified true copy of Death Certificate of the deceased barangay official
5. Photocopy of Government-issued ID of claimant
Claimant’s documents whichever is applicable: Original or Certified True Copy
(atleast 1)
a) Marriage Certificate, if the claimant is the widow/widower of the deceased BO
b) Birth Certificate, if claimant is a son/daughter of the deceased BO
c) Birth Certificate of the deceased or affidavit of two disinterested parties, if the
deceased BO is single and the claimant is his/her parent/brother/sister.
d) In case of multiple designated beneficiaries/claimants of deceased BO, only one
check shall be issued to the person whom the beneficiaries agreed from among
themselves to receive the check.
e) A designated beneficiary/legal heir who is a minor shall be represented by a
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guardian. An affidavit of Guardianship shall be executed for the purpose.
 Required Documents

● Other supporting documents:

f) Photocopy of Police Report, in case the matter of death of the deceased
barangay official is not a natural cause
g) Joint Affidavit of Two (2) Disinterested Persons or Photocopy of Birth
Certificate in case of discrepancy in the name of the deceased barangay official
h) other supporting documents (BOIS, 1 Gov. ID)

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 Quality Procedure
QP-DILG-NBOO-RO-01

Client Action Agency Action Activities Person-in- Requirements

(detailed (detailed steps) Charge
steps)

1. Accomplish 1.1 Receive, record - Verify if the DBO is incumbent when C/MLGOO 1. DBC Form 001
and submit the and evaluate the he/she died. If incumbent, receive and or Assigned 2. Oath of Office
Citizens Charter accomplished record the accomplished Citizens Staff; DILG 3. Certf. of
Service Citizens Charter Charter Request Form and DBC HUC DBC Incumbency
Request Form Service Request Application Form 001 in the Death Focal 4. Death
and DBC Form and DBC Benefit Claims (DBC) Monitoring Log Person or Certificate
Application Application Form Sheet DILG City 5. Gov. ID
Form 001 along 001. If there are -Check the completeness and Director
with other noted deficiencies, correctness of the required documents. -Marriage
required outright advise the If not, outright advise the claimant Certificate
documentary claimant and return accordingly. -Birth Certificate
requirements the request. -Log-in to DILG Intranet and access the
Barangay Information System - DBC 1 supporting
Module, process claims and submit the document (BOIS,
request/s along with supporting 1 Gov. ID)
documents, to the Provincial Office or to
the Regional Office, if HUC (proceed to CCSRF
Step 1.3)
-Outright inform the Provincial DBC
Focal Person of the submitted
request/s, through any social media
and/or means of communication.
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DBC Form 001

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CCSRF

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 Quality Procedure
QP-DILG-NBOO-RO-01

Client Action Agency Action Activities Person-in- Requirements

(detailed (detailed steps) Charge
steps)

1.2 Verify the - Log-in to the DILG Intranet and access Provincial Provincial
correctness and the BIS - DBC Module. Process Consolidated List
completeness of the Owner of Request
DBC requests and - Check the submitted DBC requests by (Transmittal
submit the same to the DILG Field Officer and verify the Letter)
the Regional Office completeness and correctness of
through the BIS- information and supporting documents.
DBC Module. For
any discrepancy / -If found correct, submit to the DILG
deficiency, return to Regional for submission to the DILG
C/MLGOO for Central Office, through the BIS-DBC
appropriate action Module.

-Update the Online Monitoring Logsheet

-Outright inform the Regional DBC

Focal Person of the submitted
request/s, through any social media
and/or means of communication.

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Quality Procedure
QP-DILG-NBOO-RO-01

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 Actual Turn-Around Time (TAT)

PROCESSING TIME (working days)

DILG OFFICES TASKS
per CITCHA ACTUAL Recommended

C/MLGOO Process/encode claims thru BIS- 1 1 1

HUC** DBC Module (verification of
documents)
PO Validate the submitted request 1 1 1
thru BIS-DBC Module
RO 1 1 1
NBOO Validate the submitted requests 1 1 1
thru BIS-DBC Module, generation
of consolidated list, preparation of
indorsement letter for SILG and
transmittal letter to DBM

OASAFC Approve the endorsement letter 1 1 1

for SILG
OUSBA 3 3 2

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 Actual Turn-Around Time (TAT)

PROCESSING TIME (working days)

DILG TASKS per CITCHA ACTUAL RECOMMENDED
OFFICES
Approve the transmittal letter to 4 4
OSEC 5
DBM
Submit to the DBM for fund 1 1
OASAFC 1
allocation
Allocation of fund and issuance 20 20
DBM 20
of SARO

Transfer of Funds 7
FMS to RO 6 (based on QP-DILG- 6
FMS-29)
Process payment of claims 3
RO to PO 7 (based on QP-DILG- 5
FMS- RO-16)

PO to client Prepare check and inform the 4 7 (based on QP-DILG- 3

client (through C/MLGOO, if FMS- RO-16)
applicable)

TOTAL 47 53 47
Note: Excluding the days consumed by the C/MLGOO in encoding the request (pre-process) to the BIS-DBC module while
waiting for the submission of complete documents from the claimants. 15
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Thank you!

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