WHAT IS AN EVENT?

And here your subtitle.

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 THESE ARE THE TALKING POINTS

Identify the elements if an event

Define an event

Differentiate the types of events Create an event concept paper

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 EVENTS
Definition and Characteristics of Events
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 EVENTS
Refer to the things that happen
around us. It is divided in two
kinds: ordinary events and special
events.
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 VERY
INTERESTING!
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This is where you section ends. Duplicate this set of slides as many times you need to go over all your sections.
 Characteristics of Special Event
1 3 5

2 4
Organized for Held in a Cost a lot of
specific purpose specific, pre- resources
Attended by a determined Time –
number of place
participants bound
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 ELEMENTS OF
SPECIAL EVENT

5WS AND 1H
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 EVENTS

WHO are expected to

WHAT event are we WHY are we attend and to organize
organizing? organizing the event? the event? How many
attendees and
organizers?
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 EVENTS

WHERE it is going to WHEN it is going to be

be held? held? HOW much is it going
to cost?
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 ELEMENTS OF AN EVENT
WHAT event are we organizing?

TYPE AND TITLES OF EVENT

WHY are we organizing the event?

PUPOSE FOR HOLDING THE EVENT

WHO are expected to attend and to organize the event?

PARTICIPANTS OF EVENT AND ROLES

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THEY PLAY
 ELEMENTS OF AN EVENT
WHERE it is going to be held?

PLACE OR VENUE

WHEN is it going to be held?

DATE AND TIME OF EVENT

HOW much is it gping to cost?

RESOURCES
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 Planning events properly can help
achieve the event’s purpose. Proper
event planning means paying attention
to the detail in the abovementioned
elements
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 ELEMENTS EXAMPLE
(What) Ana’s 18th Birthday Party
Title and type of event

(Why) This is a once-in-a-lifetime event and it has

Purpose/Objective: The owner or organizer of been a family tradition to celebrate every
the event must have a good reason for member’s transition to adulthood. The
wanting to hold an event birthday party aims to give Ana a fun and
memorable celebration of this important day.

(Who) Ana’s immediate family members (mother,

Participants: The organizers and attendees, father, and siblings) will organize the party
and the roles they play with the help of an event planner. One
hundred (100) guests are expected to attend,
mostly family and friends. A guest list will be
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prepared.
 ELEMENTS
(Where)
Place: The size and availability of the event
venue affect the schedule and number of
attendees. The venue can be selected using a
set of criteria.
(When)
Date and Time of Event: Make sure that the
date and time are identified early on. Setting
the date effects the venue reservations and
printing of collaterals to be included in the
invitations
(How much)
Cost/Resources: One can indicate a cost ceiling
at the onset. The details of the budget can be
prepared once quotations from suppliers are
gathered.
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EXAMPLE
The venue must be in Z City and can
accommodate 100 guests with a stage and a
dance floor
Options:
Room 1 X Restaurant, Y Avenue, Z City
Room A, B Restaurant, C Avenue, Z City
July 4, 2014 (Friday) 7:00pm
(Note that it is important to indicate the month,
day, year, and starting time of the event. A
program detailing the schedule of speeches and
performances will be prepared at a later time. )
₱100,000.00 with the following breakdown:
₱500.00 x 110 pax (with 10% contingency) =
₱55,000.00 for food and venue
₱45,000.00 for cake, sound system, invitations,
photography, and miscellaneous
 CONTINGENCY

Refers to PLAN B to address unforeseen or

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unexpected circumstances.
 TYPES OF SPECIAL
EVENTS
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 PERSONAL EVENTS
● Personal Events – organized by and for friends
and family to celebrate life’s important milestones.
These affairs include a shower parties, birthday
parties, baptism, weddings, achievement blowouts,
reunions, anniversaries, and funerals.
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 CORPORATE EVENTS
● Corporate Events – organized to improve the
productivity and profitability of companies and
contribute to the achievement of corporate goals.
These include product launchings, sales rallies, and
trade shows.
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 COMMUNITY EVENTS
● Community Events – gatherings of the members
of a community and their guests to commemorate
historical and/or religious events, promote arts and
culture, and strengthen social bonds.here are also
big international events, which unite the world as
one big community.
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 WHAT IS AN EVENT?

And here your subtitle.

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 What are the
characteristics of a
special event?
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 What are the elements
of an event?
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 Why do we need to have
a purpose or objective
for staging an event?
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 THANK YOU!

Do you have any question?

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