INVITATION LETTER

Learning objective
After studying this lesson, students will be able to:
1. Invite someone to do something or to attend some events formally
2. Analyze the social function, text structure, and language feature of
formal invitation card
3. Make formal invitation card
4. Respond to formal invitation properly
What is invitation letter?
◦ It is a letter request an individuals presence to an event, meeting or formal
occasion.
◦ An invitation is a document written or printed or spoken words, conveying the
message by which one is invited.
◦ It is used to invite someone to come, to invite people to join, to ask someone to
attend, and to ask people to take part in something.
Formal Invitation

◦ There are 2 kinds of Formal Invitation letter:

◦ 1. Card Style
◦ 2. Letter Style
Card Style Invitation
◦ Card style formal invitation includes the presentation in a single sentence, third person narration. Each of
the following is written in a separate line with fonts of varying sizes.
Example of card style invitation letter
Responding Card
◦ In invitation card, sometimes we find abbreviation R.S.V.P. which stands for repondez s’il vous plait, a
French term used to request reply or response. A contact person is usually added after the abbreviation.
◦ Formal invitation should be responded to within 3 days. Replies are handwritten in third person. Reason
should be briefly stated for declining invitation.
Example of responding invitation
Example of responding Card
Letter Style Invitation
◦ It is just like a standard formal letter. The words are limited to 50 words. It is usually written in one
paragraph, including the answer Who, What, Where, When and any other detail.
◦ This kind of invitation is meant for individual.
Example of Letter Style Invitation
Heading
◦ Heading igoes at the top right/left corner of your paper.
◦ The information that is written in heading:
◦ 1. the date and place of writing
◦ 2. the receiver and his/her address
Greeting
◦ The greeting of your letter should line up on the left side of your paper on the line after the heading.
◦ It’s always started by dear and it’s ended by a comma.

◦ Example ; Dear Sir, Dear Mr. Bradwise,

Body
◦ It consists of information about the invitation, like : Subject (name of the event), day/ date, time and
place
Closing
◦ The closing goes after your body of letter. It’s always started by capital letter and ended by comma. It’s
also called complimentary close.
◦ Example : Your sincerely, Yours Faithfully,

◦ After complimentary close, you have to write your signature and name as the sender of the letter.
The end of the Lesson