Emergency Disaster Preparedness and Response Maa

EMERGENCY / DISASTER
PREPAREDNESS AND
RESPONSE
Objectives:
•Identify the members of the Emergency and Disaster Response Group and
their function
• Ensure the safety of all employees and visitors at the site/facility
• Able to perform what and how to do in the event of an emergency evacuation
• Maintain essential supplies such as water, food, medicine, sleeping pads and other
items (flashlights, batteries, power banks, etc.)
• Safeguard vital materials and equipment
• Report lost or damaged materials and equipment

Brief Definition / Information on Typhoon and Flood:
TYPHOON is a tropical storm with wind speeds

greater than one hundred and twenty (120)
kilometers per hour that occurs in the North
Atlantic, Northeast and Northwest and South
Pacific. Some of the countries that experience
typhoons include Guam, the Marianas Islands, the
Philippines, Taiwan, southern China, South Korea,
southern Japan, and Vietnam.
• There are two (2) divisions of
typhoon: Severe Typhoon and
Super Typhoon. The Severe
Typhoon had a maximum wind
speed of 121 to 220 kilometers
per hour (km/h), while the
Super Typhoon exceeded the
maximum speed of 220
km/h.Storm signals are
classified as:
Illustration of wind speed based on classification.
Brief Definition / Information on Typhoon and Flood: Cont.
• FLOOD is an overflow of water that submerges land.
Floods can occur when water overflows from bodies of
water, such as a river or lake in which the water
overflows, causing water to escape from its usual limits.
This normally occurs as a result of an accumulation of
rainwater on saturated ground, while the size of a lake or
other body of water varies with seasonal changes.
• Floods can also occur in rivers when the flow rate exceeds
the capacity of the river channel, particularly at bends or
meanders in the waterway. Some floods develop slowly,
while others such as FLASH FLOODS can develop in just a
few minutes and without visible signs of rain. Additionally,
floods can be local, impacting a neighbourhood or
community, or very large, affecting entire river basins.
ESSI Organizational Chart
EMERGENCY / DISASTER RESPONSE GROUP (EDRG)
• The Emergency Disaster Response Group (EDRG) shall be led by the Emergency Director.
Under the Emergency Director, there shall be at least two (2) Assistant Emergency
Directors and at least two (2) Runners. One of the runners shall be the first-aider and
shall perform, aside from the functions of a runner, all the required duties of a first-aider
(Refer to Rule 1965 of Duties of First Aider of OSH, Standard, As Amended). Sample
chart below.
Head Operations
(Emergency Director)
Head Admin Head Finance

(Asst. Emergency (Asst. Emergency
Director) Director)
Operations Finance Finance Finance

Officer Officer officer officer
(Runner) (Runner) (Runner) (Runner)
CESSI Organizational Chart:
EMERGENCY / DISASTER RESPONSE GROUP (EDRG)
Head Operations
Head Admin Head Finance

Director) Director)
Operations Finance
Officer officer
(Runner) (Runner)
Detachment / Branch Organizational Chart:
Branch Manager
Asst. Branch Manager Relationship Manager

Director) Director)
Bank Teller Bank Teller Messenger Security

Guards
(Runner) (Runner) (Runner) (Runner)
NOTE: Duty of the branch employees to select members of the EDRG.

Functions of Emergency and Disaster Response Group (EDRG) Member
Emergency Director (ED)
• Responsible for monitoring news about the weather thru

television or radio and internet. Take note of all
information if there is a coming typhoon, information such
as strength of the typhoon and direction are important and
be aware of government advisories. Keep in constant
communication with the management / central command.
• After getting all information, he shall call a meeting with

the AEDs and Runners. During the meeting, they must
decide if work stoppage needs to be done and response
measures must be implemented. The Emergency Director
shall announce the stoppage and implementation if
decision is finalized to be coordinated with the
management / central command.
Emergency Director (ED): Cont.
• Keeps on monitoring the typhoon’s movement through television, radio or

the internet and keep his group informed and update
management / central command present status of the site.
• Monitor signs of water rising, and instruct the

team/group to store materials, documents,
machines, devices, tools and other important
items stored in higher areas.
• He shall hold a copy of the list of all materials, documents

machines, devices, tools and other items that should be
evacuated to upper levels.
• Monitor and update the group with the progress of the

typhoon through radio, television or the internet.
• Recipient of information and incident reports.
• He shall coordinate with the management all the

reported damages, losses and its immediate repair,
renovation and replacement for the continuity of the
operation after the disaster.
Functions of Emergency and Disaster Response Group
(EDRG) Member:
Assistant Emergency Directors (AEDs)
• Assume emergency coordinators responsibilities

in the absence of the ED.
• Responsible for the supervision of Runners to

properly close and seal all windows, doors and
other possible points rain water can come in.
• Responsible for deciding where to place critical

equipment and documents and the supervision of
evacuating critical equipment and documents to
“high” areas of the office to protect these critical
assets from damage
Assistant Emergency Directors (AEDs): Cont.
• Responsible for accomplishment of

the list of critical equipment and
documents brought to the “high”
areas of the office and submit the list
to the ED. Please refer to sample
Report on Evacuated Items.
Assistant Emergency Directors (AEDs): Cont.
• Report to the Emergency Director the names of

the employees that will be affected by the
public utility transportation problem due to
flooding.
• Responsible for storing food, water,

sleeping pads and medicine in case it is no
longer possible for employees to go home.
Assistant Emergency Directors (AEDs) : Cont.
• Oversee Runners in the clean – up operations

brought about by the typhoon / flood.
• After the disaster, responsible for overseeing

the return of all critical items brought to “high”
areas and accomplish a list of all critical items
returned. Please refer to the sample Report on
Returned Critical Items Form.
Assistant Emergency Directors (AEDs) :Cont.
• He shall supervise the inspection • He shall accomplish the damage

of possible damages to the assessment reports and submit the
site/branch and oversee the same to the Emergency Director.
maintenance personnel in the Please see below sample Damage
clean – up operations. Assessment Report form
Damage Assessment Report
Date: ______________ Disaster: Typhoon /

Flood
Report Accomplished by:

Name: ____________________ Position: ____________
Signature: _________________
Critical Item Quantity Status
1.
2.
3.
4.
5.
(EDRG) Member:
Runners
 Directly responsible in closing, locking and sealing of all

windows, doors and other points of entry where water can
come in.
Runners: Cont.
• Directly responsible in bringing critical

assets to “high” areas under the direction
of AEDs.
 Directly responsible in bringing in food,

water for drinking, sleeping pads and
medicines for employees who can no
longer go home.
Runners: Cont.
 Directly responsible for clean-up

operations after disaster.
 Directly responsible for bringing back

critical assets to their respective original
areas.
 Report to AEDs defects and damages observed

during clean-up operations.
Typhoon / Flood: Procedures to Follow:
1. In the event that the Emergency / Disaster Response Group decides that
there is a typhoon that can cause serious harm to employees and property,
typhoon emergency response measures must immediately be implemented.
2. All members of the Emergency / Disaster Response Group must exert their
best efforts to close and seal all windows, doors and possible points
where rain water can come in.
3. ED shall instruct members of the EDRG (AEDs and Runners) to move all
movable vital security equipment, office equipment, documents and supplies
to the higher level of the office.
4. The runners shall be responsible in moving the mentioned items to certain

locations on the higher level of the office while AEDs must accomplish the list
of items that were moved to the higher levels. The list of items moved must
be submitted to the ED.
Typhoon / Flood: Procedures to Follow: Cont.
5. The ED and the AED should store food, water, sleeping pads and additional
medicine in case the typhoon arrives earlier and it is no longer possible for
employees to go home.
6. After the typhoon, the AEDs must immediately inspect the office and assess
the damage caused by the typhoon if there are any. They shall accomplish a
damage assessment report and submit this to the ED.
The ED must analyse the reports given to him and assess the damage
caused by the typhoon. If operations is possible, the EDRG together with
all employees participate in “clean-up” operations.
Once “clean-up” is finished, AEDs shall oversee the return of all previously
moved items to their original places, check their status and make a report of
returned items. The report on returned items must be submitted to the ED.
The Runners must return all items that were previously moved to higher
levels.
Typhoon / Flood: Procedures to Follow: Cont.
7. However, if operations is no longer possible based on the assessment of ED,

the latter shall instruct a transfer or relocation of operations to another
Emergency Operating Center / branch. AEDs shall immediately oversee the
gathering of all evacuated items, check their status and accomplish returned
items report. The report shall be submitted to the ED. In addition, the EDRG
and all employees shall gather all salvageable equipment, tools, devices and
documents and a list of these items be accomplished by the AED. The list
shall be submitted to the ED. Once this is done, all of these items shall be
brought to the branch where operations will resume.
Brief Definition of Fire:
FIRE is a state, process, or instance of combustion in which fuel or other material is
ignited and combined with oxygen, giving off light, heat, and flame.
There are numerous causes of fire. Fire can be

a natural disaster, an example of which is caused by lightning.
It can be man-made by careless disposal of

cigarettes still lit, left candle, and gas stove left open.
The three (3) environmental properties of fire are

always present in a natural or man – made fire.
This is known as the Fire Triangle.

IF ANY ONE OF THESE IS MISSING,
A FIRE CANNOT CONTINUE
Functions of Emergency and Disaster Response Group (EDRG) Member

 Responsible for the training of all employees in the use of fire-extinguisher (especially the
AEDs and Runners) or other devices used as counter-measures to fire
Emergency Director (ED) : Cont.
 Responsible for recommending • Always mindful of the number of

putting fire alarm devices and employees who are present during a
checking if these devices work regular working day to determine
who is missing if ever there is an
evacuation due to fire
• Responsible for deciding and giving the order for a complete and
orderly evacuation of all employees based on the advice of his
AEDs
• Responsible for contacting the nearest fire department if the fire is
not contained or uncontrollable.
• Last individual to leave the office during evacuation

• Responsible for informing fire • Responsible for contacting the

department personnel on nearest hospital for the care of
trapped employees injured personnel
Somebody
is trapped
• Responsible for contacting the nearest police station in order to

prevent any looters from attacking the bank / office
 Responsible for deciding to go • In case of fire at night, the ED

Director, AEDs, and the
back to the office after the Runners must immediately be
place is already considered available to go to the
safe installation and ready to assist
in any manner to safeguard the
assets of the company
• Recipient of reports concerning trapped, missing, and injured

persons as well as the reports concerning the extent of damage to
the building after disaster.
ED
(EDRG) Member: Cont.
• Shall assume the duties of the Emergency Director in his absence.
• Responsible for coordinating with the contractor for the preventive maintenance of
fire alarm devices, systems and equipment, such as smoke and heat detectors, fire
alarm call points, sprinkle, fire alarm panels and fire extinguishers.
• Responsible for monitoring fire safety measures of the establishment.

• Responsible to take immediate counter-measures (ex. Use of Fire extinguishers) in

extinguishing fire incidents
• Responsible in instructing all runners to assist employees during evacuation especially the
injured
• Responsible for directing all employees in an orderly evacuation of the office and leading
them to the fire assembly point and making a headcount
• Responsible to directing runners to carry out critical assets out of the office and
bringing them in a secure area
 Papers, important documents

 Personal computer, hard drive, USB, disks
 “Plastic” (credit cards, ATM and cash)
 Permits, Plaques, and Pictures (irreplaceable
memorabilia)
 Prescription – medicine and eyeglasses
• Oversee clean-up efforts and damage assessment activities and responsibilities in

accomplishing damage assessment reports after the fire is contained and submit
the report to ED.
• Responsible for submitting to the Emergency Director the list of persons who are trapped
and all missing persons during a headcount.
Runners
 Aware of the fire extinguisher's location and knows how to use it

Runners
 Help AEDs in monitoring and reporting fire hazards that exist in the workplace
Runners
 Responsible for assisting employees during evacuation especially the injured

and shall accompany them to the hospital.
Runners
 Responsible for clearing and ensuring that all personnel within their
designated area are aware of the alarm and are responding properly.
Runners
 Directly responsible for bringing out • Responsible for preventing anyone from
critical assets and placing them in getting back inside the building without
an area and securing them. authority from the Emergency Director
Remember the 5 Ps
Runners
 Responsible for the inspection of the office for damages and report these to
the AEDs
Runners
• In case of fire at night, Runners shall, on a best effort basis, try to contain the fire with
countermeasures. If the fire is not controllable, he shall call the nearest fire department;
inform the Emergency Director, and lead an orderly evacuation of all employees still in the
building. He shall ensure every person has left the building, including bathroom facilities and
storage areas. Use fire fighting equipment, such as extinguishers, if it is safe to do so.
BFP
Runners
• He shall also call the nearest police station for assistance on probable attack of
thieves and or bad elements.
PNP
Fire Procedures to Follow
1. In the event that fire or something burning is observed by an employee of the company, said
employee shall immediately notify any member of the Emergency / Disaster Response Group.
Available member of the EDRG and the said employee must exert best efforts (ex. Use fire
extinguisher) to put out the fire. If the fire is uncontrollable pull / break the fire alarm button.
2. If the fire cannot be contained, ED must immediately give the order for an orderly evacuation of all
employees. One AED must be in front of the line and another AED must be at the end.
3. The AED in front of the line shall lead the evacuees to the nearest exit or emergency exit. If there
is a lot of smoke, AEDs must order the evacuees to stay low or crawl if necessary. Runners must
assist any employee who could be injured.
4. Once outside of the office, AEDs must lead the evacuees to a safe area far away from the building
and must immediately perform a head count and write the report of missing and trapped persons.
Runners shall prevent any person from getting back to the building.
At the same time, the ED must immediately contact the nearest fire department, police station
and hospital.
5. Once the fire is put out and the external emergency response agency declares it is safe to return, the
ED and the AEDs must be the first ones to return and inspect the building. The AEDs must
accomplish a damage assessment report and submit this to the ED. The ED shall decide whether it is
possible to continue operations or relocate to the EOC.
The Philippines is prone to many natural hazards, including
EARTHQUAKE Is a weak to violent shaking of the ground produced by the sudden
movement of rock materials below the earth’s surface that may cause
destruction to buildings and infrastructures.
EARTHQUAKES
Intensity
EARTHQUAKE Scale Shaking Description
INTENSITY SCALE I Scarcely

Perceptible
Perceptible to people under favorable circumstances. Delicately balanced objects are disturbed slightly. Still Water
in containers fluctuates slowly.
Felt by few individuals at rest indoors. Hanging objects swing slightly. Still Water in containers waves noticeably.
II Slightly Felt
Felt by many people indoors especially in upper floors of buildings. Vibration is felt like one passing of a light truck.
III Weak Dizziness and nausea are experienced by some people. Hanging objects swing moderately.
Felt generally by people indoors and by some people outdoors. Vibration is felt like a passing of heavy truck.
IV Moderately Hanging objects swing considerably. Water in containers oscillate strongly. Rumbling sound may sometimes be
Strong heard.
Generally felt by most people indoors and outdoors. Strong shaking and rocking felt throughout building. Hanging
objects swing violently. Small, light and unstable objects may fall or overturn. Liquids spill from filled open
V Strong containers. Standing vehicles rock noticeably. Shaking of leaves and twigs of trees are noticeable.
Many people are frightened; many run outdoors. Some people lose their balance. Motorists feel like driving in flat
tires. Heavy objects or furniture move or may be shifted. Wall plaster may crack. Limited rockfalls and rolling
VI Very Strong boulders occur in hilly to mountainous areas and escarpments. Trees are noticeably shaken.
Most people are frightened and run outdoors. People find it difficult to stand in upper floors. Heavy objects and
furniture overturn or topple. Big church bells may ring. Old or poorly-built structures suffer considerably damage.
VII Destructive Some well-built structures are slightly damaged. Some cracks may appear on dikes, fish ponds, road surface, or
concrete hollow block walls. Trees are shaken strongly.
People are panicky. People find it difficult to stand even outdoors. Many well-built buildings are considerably
damaged. Concrete dikes and foundation of bridges are destroyed by ground settling or toppling. Railway tracks
VIII Very are bent or broken. Utility posts, towers and monuments mat tilt or topple. Water and sewer pipes may be bent,
Destructive twisted or broken. Numerous landslides and rockfalls occur in mountainous and hilly areas. Fissures and faults
rapture may be observed. Trees are violently shaken. Water splash or stop over dikes or banks of rivers.
People are forcibly thrown to ground. Most buildings are totally damaged. bridges and elevated concrete
structures are toppled or destroyed. Numerous utility posts, towers and monument are tilted, toppled or broken.
Water sewer pipes are bent, twisted or broken. Landslides and liquefaction with lateral spreading and sand boils
IX Devastating are widespread. Trees are shaken very violently with some toppled or broken. River water splashes violently on
slops over dikes and banks.
Practically all man-made structures are destroyed. Massive landslides and liquefaction, large scale subsidence and
Very uplifting of land forms and many ground fissures are observed. Changes in river courses and destructive seiches in
X Devastating large lakes occur. Many trees are toppled, broken and uprooted.
(EDRG) Member
• Conduct a meeting and transmit the workplace • Prepare sufficient emergency supplies, including
earthquake plan to the EDRG members
clean water, non-perishable foods,
prescription
• Keep emergency telephone numbers close at hand drugs, first aid kit, batteries, radio. Keep
(NDRRMC, MMDA, Civil Defense, Police, Fire important
Department, documents or identity documents with you
ambulance, hospitals, etc.)
• Conduct practice on safe earthquake response
procedures, (i.e., drop, cover, and hold-on) and
training on first aid
. at least twice a year • Prepare an emergency backpack / kit in case
you have to evacuate the area
(EDRG) Member: Cont
• Require every office personnel to follow • Instruct his Assistant Emergency

immediate emergency procedures such as: Directors (AEDs) and his runners to
take refuge under desks and or tables ; make sure that everyone complies with
stay away from windows, sharp objects immediate emergency measures
and movable objects
Functions of Emergency and Disaster Response Group (EDRG)
Member: Cont.
• Upon the advice of his AEDs, gives order to • Responsible for contacting fire department
evacuate the building. and nearest hospital
• Gives orders to his AEDs and runners to • Responsible for informing fire department if
evacuate critical equipment and records after there are any missing or trapped persons
quake
Member: Cont.

• Instruct AEDs and runners to prevent anyone • If appropriate, gives instruction to all personnel
from getting back inside the building without to return back to building. He will seek advice
his instruction from a structural engineer if it is safe to order
a return to work.
• Listen to the radio or television for information
from authorities
Not safe
to go
inside
Unsafe
workplace
Member: Cont.
• Recipient of reports concerning trapped persons, missing, and injured. He shall also receive reports
concerning damage to the building after the disaster. Please see below sample report templates.
Report on Trapped and Missing Personnel Report on Injured Personnel Damage Assessment Report
Date: ______________ Disaster: Earthquake Date: ______________ Disaster: Earthquake Date: ______________ Disaster: Earthquake
Report Accomplished by: Report Accomplished by: Report Accomplished by:
Name: __________________ Position: ____________ Name: _________________ Position: ____________ Name: __________________ Position: _____________
Signature: _________________ Signature: _________________ Signature: _________________
Name of Trapped / Missing Department Department Description Location

Person Name of Injured
Person 1.
1. 1. 2.
2. 2. 3.
3. 3. 4.
4. 4.
5.
5. 5.
Member: Cont.
• Provide assistance to the ED in conducting • Prepare an emergency supply kit, make it

seminars, exercises and earthquake accessible at all times
responses
• Familiarize the nearest evacuation route going to
• Familiarize with the earthquake hazard in the evacuation / assembly area
your workplace; any hanging object,
unstable objects or structures, condition of
power lines, blockage along the corridors
and exits points.
Member: Cont.
• Assume duties of ED in his absence

• Provide assistance to the ED and be ready to implement any instruction, directive or order from the
Emergency Director
• Give advice to the ED when it is possible to evacuate the building
Member: Cont.
• Responsible for leading the orderly evacuation of all employees from the building and
leading said employees to the assembly point area
Member: Cont.
• Responsible in making a head count of all employees that were evacuated

Member: Cont.
• Accomplish reports on missing or trapped persons, injured, reports of damages to building and
submit the said reports to the ED
Trapped or Missing Personnel Trapped or Missing Personnel Damage / Assessment Findings

Runners
 Participation in training, drills and seminars in response to emergencies and disasters, in
particular earthquakes
Runners
• On a best effort basis, be ready to assist • In charge of preventing any employee

every employee in taking refuge under from getting out of the building during
tables, desks and doorways. the quake.
Runners
 When the Emergency Director  Directly responsible in bringing critical

orders the evacuation, assist all equipment and documents upon the
employees towards the emergency instruction of the ED.
exit and eventually out to the street
far from high rise buildings.
Runners
 Directly responsible in bringing all  Prevent any employee from getting back
injured personnel or accompanying them inside the building without proper
to the hospital. Give a status report on instruction from the ED
the injured persons to the AEDs.
Earthquake: Procedures to Follow
1. The Emergency / Disaster Response Group shall instruct all employees to
immediately take refuge under desks, tables or chairs and stay away from windows
and sharp objects.
2. After the quake, the Emergency Director (ED) shall instruct an orderly evacuation
of the office. One Assistant Emergency Director (AED) shall be in front of the line
leading all individuals while the other shall be at the end. The runners shall assist /
help all injured persons who can move
3. The evacuees shall be led to the exit or thru the emergency exit. Once outside,
they should be led by the AEDs to an evacuation area where they are far from buildings
and electrical posts.
4. The ED shall immediately contact the fire department, the nearest police station
and the nearest hospital. The AEDs and the runners must prevent any person from
coming back and at the same time make a head count of employees.

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EMERGENCY / DISASTER

• Ensure the safety of all employees and visitors at the site/facility

• Able to perform what and how to do in the event of an emergency evacuation

• Safeguard vital materials and equipment

• Report lost or damaged materials and equipment

TYPHOON is a tropical storm with wind speeds

Head Admin Head Finance

Operations Finance Finance Finance

Head Admin Head Finance

Asst. Branch Manager Relationship Manager

Bank Teller Bank Teller Messenger Security

NOTE: Duty of the branch employees to select members of the EDRG.

Emergency Director (ED)

• Responsible for monitoring news about the weather thru

• After getting all information, he shall call a meeting with

• Keeps on monitoring the typhoon’s movement through television, radio or

• Monitor signs of water rising, and instruct the

• He shall hold a copy of the list of all materials, documents

• Monitor and update the group with the progress of the

• Recipient of information and incident reports.

• He shall coordinate with the management all the

Assistant Emergency Directors (AEDs)

• Assume emergency coordinators responsibilities

• Responsible for the supervision of Runners to

• Responsible for deciding where to place critical

• Responsible for accomplishment of

• Report to the Emergency Director the names of

• Responsible for storing food, water,

• Oversee Runners in the clean – up operations

• After the disaster, responsible for overseeing

• He shall supervise the inspection • He shall accomplish the damage

Date: ______________ Disaster: Typhoon /

Report Accomplished by:

Critical Item Quantity Status

 Directly responsible in closing, locking and sealing of all

• Directly responsible in bringing critical

 Directly responsible in bringing in food,

 Directly responsible for clean-up

 Directly responsible for bringing back

 Report to AEDs defects and damages observed

4. The runners shall be responsible in moving the mentioned items to certain

7. However, if operations is no longer possible based on the assessment of ED,

There are numerous causes of fire. Fire can be

It can be man-made by careless disposal of

The three (3) environmental properties of fire are

This is known as the Fire Triangle.

Emergency Director (ED)

 Responsible for recommending • Always mindful of the number of

• Last individual to leave the office during evacuation

• Responsible for informing fire • Responsible for contacting the

• Responsible for contacting the nearest police station in order to

 Responsible for deciding to go • In case of fire at night, the ED

• Recipient of reports concerning trapped, missing, and injured

Assistant Emergency Directors (AEDs)

• Shall assume the duties of the Emergency Director in his absence.

Assistant Emergency Directors (AEDs)

• Responsible for monitoring fire safety measures of the establishment.

Assistant Emergency Directors (AEDs)

• Responsible to take immediate counter-measures (ex. Use of Fire extinguishers) in

Assistant Emergency Directors (AEDs)

Assistant Emergency Directors (AEDs)

Assistant Emergency Directors (AEDs)

bringing them in a secure area

 Papers, important documents