WELCOME TO

Section • Subsection • Date 1

WEDDING TECHNICAL MEETING OF:

dr.FAUZIA CITRA
&
dr.BARLIANSYAH

Update TM : Tuesday, 10 October 2023

 SUMMARY
GENERAL INFORMATION 1

2 WEDDING BENEFIT

ROOM ARRANGEMENT 3

4 EVENT ARRANGEMENT

WEDDING LAY OUT 5

6 MENU

QUESTION & ANSWER 7

3
Section • Subjection • Date, 15 MARCH 2018
 WEDDING SUMMARY

DAY/DATE : SATURDAY, 11 NOVEMBER 2023

TYPE OF EVENT : WEDDING

VENUE : GRAND BALLROOM

SET UP : STANDING

FOOD ARRANGEMENT : BUFFET – SELF SERVICE

TOTAL PERSONS : 1.500 PERSONS

TIME : 11.00 – 14.00 ; AKAD 07.00 – 10.00

4
 WEDDING PACKAGE

Function Room
- Free 5 hours usage Grand Ballroom for standing wedding reception
- Complimentary 1 Function Room for blessing ceremony / tea ceremony on the day
- Complimentary 1 Function Room with coffee & tea upon technical meeting with
vendor
Food and Beverage
- Wedding buffet international menu for 1.050 portions (consists of 3appetizer, 1soup,
1steamed rice, 1vegetable, 1chicken, 1fish, 1beef, 3dessert)
- Intimate early dinner arrangement for 40 portions
- 4 Wedding food stall for 450 portions each
- Complimentary selected food tasting for 10 persons
- Free Flow mineral water during the event
- Complimentary Elegant Pyramid Champagne along with 2 bottles of sparking juice

Section • Subsection • Date 5

 WEDDING PACKAGE

Privilages
- Complimentary 1 Executive Suite for 1 night stay including buffet breakfast for 2
persons
- Complimentary 10.000 watt of electricity usage on the day event
- Complimentary 4 wedding reception books
- Complimentary 20 cars parking on the day
- Special room rate for family & relative on the day of event
(superior 911.000net ; executive suite 1.800.000net)
PICTURE
Bonus Dealing Period Jun23 for Wedding Event Year23
-Complimentary 1 pcs TV 55inch - or - Convert to 7 nightstays at Superior Room
including breakfast for 2persons each roomnights

Section • Subsection • Date 6

 ROOM ARANGEMENT

CHECK-IN/CHECK-OUT
• Check-in starting from 02:00 p.m.
• Check-out time is 12:00 p.m.
Respectively (Noon) Requests for late check-out or early check-in are subject to availability and
chargeability on the day.

EARLY CHECK IN/LATE CHECK OUT

• Check-in arrive prior 10:00 AM
early check in will be charged 100% from room rate.
• Check-in arrive after 11:00 AM
Subject to room availability.
• Late check-out prior 3:00 PM
late check-out will be charged 50% from room rate.
• Late check-out after 4:00 PM onward
a one night full charge will be applied

Section • Subsection • Date 7

 EVENT ARANGEMENT

RUANG TUNGGU KELUARGA (AFTER AKAD NIKAH)

TIME : 05.00 – 15.00
VENUE : HAVANA 2 ROOM
PAX : MAXIMUM SET UP / 32 orang
SET UP : U-SHAPE FACING WALL
CHAIRS : EXISTING
OTHER ARRANGEMENT: CABLE EXTENTION

MAKE UP ROOM PRIA

TIME : 03.00 – 15.00
VENUE : HAVANA 1 ROOM (PRIA)
PAX : MAXIMUM SET UP / 32 orang
SET UP : U-SHAPE FACING WALL
CHAIRS : EXISTING
OTHER ARRANGEMENT: CABLE EXTENTION

Section • Subsection • Date 8

 EVENT ARANGEMENT

CREW ROOM
TIME : 03.00 – 15.00
VENUE : GENEVA 2 ROOM
PAX : MAXIMUM SET UP
SET UP : U-SHAPE FACING WALL
CHAIRS : EXISTING
OTHER ARRANGEMENT: CABLE EXTENTION

Section • Subsection • Date 9

 EVENT ARANGEMENT

AKAD NIKAH
TIME : 07.00 - 09.00
VENUE : BALLROOM 2
PAX : 100
SET UP : THEATER
MEJA AKAD : HOTEL ; 2 OBLONG TABLE ; WHITE COVER
KURSI AKAD : BY VENDOR DÉCOR 6 KURSI DONUT
KURSI TAMU : HOTEL ; WHITE COVER + GOLD RIBBON
50 KURSI KELUARGA PENGANTIN WANITA
50 KURSI KELUARGA PENGANTIN PRIA
SOUND SYSTEM : BY VENDOR ;
1 ROUND TABLE UNTUK SAKSI (COFFEE TEA SNACK)

OTHER ARRANGEMENT:
- BACKDROP FROM VENDOR DECOR
- 2 OBLONG TABLE WHITE COVERED FOR SESERAHAN

FOOD ARRANGEMENT : BUFFET SELF SERVICE

FOOD READY : 09.00
MENU : 100PORTION LONTONG CAP GOMEH
BEVERAGES : MINERAL WATER
VENUE : CURVED BALLROOM DEPAN LIFT

Section • Subsection • Date 10

 EVENT ARANGEMENT

PHOTO BOOTH
TIME : 10.30
VENUE : FOYER BALLROOM
PAX :
SET UP : IBM , CABLE EXTANTION, CHAIR
OTHER ARRANGEMENT :

VIDEO BOOTH 360

TIME : 10.30
VENUE : CURVED FOYER BALLROOM
PAX :
SET UP : IBM , CABLE EXTANTION, CHAIR
OTHER ARRANGEMENT :

HOLDING ROOM
TIME : 07.00 sebelum akad nikah ;
10.00 setelah akad nikah, ganti baju resepsi & retouch,
11.00 menunggu masuk resepsi
VENUE : VIP ROOM , M1 FL
PAX : 10 ORANG
SET UP : U-SHAPE UNTUK RETOUCH ; ROUND UNTUK EARLY LUNCH
FOOD ARRANGEMENT : 6 PORTION MAINCOURSE ONLY
FOOD READY : 10.30
BEVERAGES : MINERAL WATER + AIR HANGAT / TEH HANGAT

Section • Subsection • Date 11

 EVENT ARANGEMENT

WEDDING RECEPTION
TIME : 10.00 – 14.00
VENUE : GRAND BALLROOM
PAX : 1500 (PACKAGE)
SET UP : STANDING

STAGE
• MAIN STAGE : 14.4 X 4.8 X 80
• ENT. STAGE : 4.8 X 3.6 X 60
• SOUND SYSTEM : BY ENT VENDOR SUDAH SET UP DARI AKAD (2 SINGER, BASS, SAXO, KEYBOARD, FULL
SET DRUM) (ELECTRICITY 8.000 WATT)
• LED : test LAPTOP dr WO 10 AM

• DÉCOR : ADA GAZEBO 5 X 5, MELAMIN DIBAWAH GAZEBO, POHON 2 PCS , ROSE PETAL, FLOWER BED,
(LIGHTING 2.000 WATT)

• ADA LIGHTING FROM VENDOR (ELECTRICITY ? WATT) (TBC)

Section • Subsection • Date 12

 EVENT ARANGEMENT

DEKAT ENTERTAIMENT
THEATER CHAIR FOR FAMILY WHITE COVERED + GOLD RIBBON

VIP
• TABLE : 8 ROUND TABLE, WHITE COVER, GOLD OVERLAY
• CENTRE PIECE TABLE FROM DÉCOR , PAGAR VIP ADA
• CHAIR : 10CHAIR EACH, WHITE COVER + GOLD RIBBON
• SIGNAGE TABLE : VIP

FAMILY
• TABLE : 4 ROUND TABLE, WHITE COVER, GOLD OVERLAY
• CENTRE PIECE TABLE FROM DÉCOR , PAGAR VIP ADA
• CHAIR : 10CHAIR EACH, WHITE COVER + GOLD RIBBON
• SIGNAGE TABLE : 3 KELUARGA BARLI ; 1 KELUARGA CITRA

BUFFET : TENGAH ANTARA VIP & FAMILY , 80 PORTION, MAIN COURSE

TOAST & POURING

• POURING & TOAST : NO
• 2 BOTTLE SPARKLING JUICE (HOTEL) SEND TO ROOM SUITE BARLI CITRA
• 4 WEDDING GUEST BOOK (HOTEL)

Section • Subsection • Date 13

 AKAD NIKAH

SNACK, COFFEE, TEA STALL SOUP VIP

ROOM

VIP

STALL
SESERAHAN
CPW APPETIZER
LIFT L - 20 PARKING
P5
MAIN STAGE

CLEAR AREA NO SET UP AT ALL NEAR DECORATION TREE AISLE

STALL BEVERAGE
GAZEBO
CLEAR AREA NO SET UP AT ALL NEAR DECORATION
TREE

BUFFET
DESSERT
CPP
EN
T

STALL STALL
ANGPAO
LIFT B1 - PL

STALL

14
 RESEPSI PERNIKAHAN

VIP
FAMILY STALL SOUP
ROOM

VIP BUFFET

STALL
APPETIZER
LIFT L - 20 PARKING
P5
MAIN STAGE

TREE AISLE
CLEAR AREA NO SET UP AT ALL NEAR DECORATION

STALL BEVERAGE
GAZEBO
CLEAR AREA NO SET UP AT ALL NEAR DECORATION
TREE
BUFFET BUFFET
DESSERT
BUFFET
EN
T

SOUP STALL STALL STALL

VIP ANGPAO
PHOTOBOOTH
LIFT B1 - PL
VIDEO 360

15
 DECORATION
AKAD NIKAH
 DECORATION
BACKDROP STAGE

PAGAR VIP
 DECORATION
WEDDING GAZEBO & AISLE
 DECORATION
PHOTO GALERY PHOTOBOOTH
 FOOD ARRANGEMENT

Menu Comment
Appetizer
Fruit and Yoghurt Salad PAPAYA GANTI ANGGUR , TAMBAHKAN NANAS
THAI BEEF SALAD
BALINESE CHICKEN SALAD

Soup
Sup Kimlo Baso Ikan

Main Course
Steamed Rice
Singaporean Style Fried Noodles TAMBAHKAN STRONG BUMBU CURRY
Cap Cay Goreng PERKUAT RASA, JANGAN HAMBAR, TAMBAHKAN LADA
Crispy Fish with Spicy Thai Sauce
Szechwan Style Kung Pao Chicken
Wok Fried Beef with Black Pepper Sauce TAMBAHKAN STRONG SEDIKIT BLACK PEPPER
SAMBAL JANGAN PAHIT,
Staples
SAMBAL MERAH - TAMBAH MANIS & TAMBAH PEDAS SEDIKIT

20
 FOOD ARRANGEMENT

Dessert
Tropical Fresh Fruits in Season SEMANGKA - PASTIKAN MANIS
(Papaya, Honeydew, Red Watermelon)

Assorted French Pastries

CHEESE CAKE - KURANGI MANIS SEDIKIT, CHEESE LEBIH BERASA LAGI
(Double Choc. Cake, Fruit Tartlet, Cheese Cake, Mango Mousse)

Assorted Jelly Pudding

(Chocolate, Strawberry, Lychee, Mango)

21
 FOOD ARANGEMENT
WEDDING RECEPTION

FOOD ARRANGEMENT : BUFFET SELF SERVICE

FOOD READY : 10.30
TOTAL BUFFET : 1.090 PORTION (1090PACKAGE)
EARLY LUNCH : 6 PORTION
VIP ROUNDT : 80 PORTION
BUFFET RECEPTION : 1.004 PORTION
BEVERAGES : MINERAL WATER

FOOD TEST + CEK MAKANAN 1 PIC KELUARGA ALL BUFFET + STALL

FOOD STALL RECEPTION (NOVOTEL) (WEDDING PACKAGE)

1. SIOMAY BANDUNG – 300PORTION
2. ICE CREAM – 200PORTION
3. DIMSUM – 300PORTION
4. SATE AYAM – 350PORTION
5. BAKWAN MALANG – 300PORTION
6. PASTA LIVE – 250PORTION

7. LONTONG CAP GOMEH – 100PORTION (AKAD NIKAH)

FOOD STALL (NOVOTEL) (ADDITIONAL)

TIDAK ADA

Section • Subsection • Date 22

 MAKANAN MINUMAN DARI LUAR

• Makanan minuman diluar dari Produk Novotel Tangerang untuk di area public dan area
acara TIDAK DIPERKENANKAN

• Makanan dan minuman dari luar dapat dinikmati dalam ruangan Make UP, ruangan Crew,
serta dalam kamar Hotel
• Wadah Pembungkus sehabis konsumsi harap di susun rapih di dalam ruangan yang
PICTURE
diperbolehkan diatas, mohon tidak berantakan maupun tumpah

• Area Public, Ruangan Acara SEPERTI AKAD NIKAH dan WEDDING RECEPTION TIDAK
DIPERKENANKAN

• Jika ditemukan akan dikenakan charge corkage IDR 70.000 per glass/ per portion box

Section • Subsection • Date 23

 MAKANAN MINUMAN DARI LUAR

OUTSIDE STALL

• Corkage STALL dari luar hotel sebesar 3.5 juta per stall per menu per maksimal 200 porsi

• Makanan sudah 100% dalam keadaan matang, tidak ada proses pemasakan di area hotel
• Pengantar makanan BUKAN ONLINE DRIVER

• Pengantar makanan mematuhi ketentuan dari pihak hotel

menggunakan pakaian rapih bersih, celana panjang, tidak sobek“, menggunakan sepatu
• Pengantar makanan tidak meninggalkan makanan langsung, namun menyusun makanan di tempat yg
PICTURE
disediakan dengan rapih
• Pengantar makanan melakukan serah terima dengan kitchen staff hotel
• Pengantar makanan dapat meninggalkan hotel setelah pihak hotel persilahkan

• Wadah plastik, alat makan plastik, wadah styrofoam tidak diperbolehkan untuk menyajikan makanan
• Gas elpiji tidak diperkenankan
• Kapasitas Listrik mengikuti kapasitas Venue yang diperkenankan / didapatkan

• Pihak hotel berhak menolak makanan jika makanan tidak sesuai standart kelayakan hidang (rasa,
aroma, penampilan)

• Pihak hotel tidak menyediakan wadah untuk makanan berlebih

Section • Subsection • Date 24

 MAKANAN MINUMAN DARI LUAR

OUTSIDE STALL

• Pihak Hotel menyediakan tempat sesuai ketersediaan serta standart Hotel

• Menyediakan Wadah Pemanas Makanan (Chaving dish serta pemanas)

• Menyediakan alat hidang sesuai standart dan ketersediaan pihak Hotel

(piring, mangkuk, sendok garpu)

• Menyediakan 1 Petugas untuk membagikan PICTURE

hidangan sesuai porsi yang sudah ditentukan

Section • Subsection • Date 25

TAKE AWAY FOOD

• JIKA ADA MAKANAN ACARA BERLEBIH

• PIHAK HOTEL SUDAH TIDAK LAGI MENYEDIAKAN WADAH SERTA BAG UNTUK PACKAGING
MAKANAN

• MOHON WADAH MAKANAN SERTA BAG CARRIER DISEDIAKAN DARI PIHAK CLIENT / ORGANIZER
DI PASTIKAN WADAH TAHAN AIR, TAHAN PANAS, SERTA AMAN UNTUK MAKANAN (BEST FOOD
GRADE)

• UNTUK KUALITAS, PIHAK HOTEL AKAN MENYAMPAIKAN ATAU MEMBERIKAN SARAN MAKANAN
MANA SAJA YANG BAIK DI BAWA PULANG

• PIHAK HOTEL AKAN MEMBERIKAN SURAT KETERANGAN SERAH TERIMA KEPADA CLIENT /
ORGANIZER UNTUK MAKANAN YANG AKAN DIBAWA PULANG
• SETELAH SURAT KETERANGAN SERAH TERIMA DIBERIKAN, MAKANAN YANG TELAH DIBAWA
PULANG, ADA KEMUNGKINAN MENGALAMI PERUBAHAN RASA, BENTUK, PRESENTASI, HAL INI
SUDAH BUKAN LAGI TANGGUNG JAWAB DARI PIHAK HOTEL

Section • Subsection • Date 26

STANDING SIGNAGE P5, B1 , LOBBY - NAMA PENGANTIN

PAPAN BUNGA
LOCATED ON P5 – diarea samping pintu sebelum masuk lobby BALLROOM
TIDAK MASUK DALAM AREA RECEPTION
DALAM FOYER RECEPTION HANYA RANGKAIAN STANDING FLOWER KECIL

SLOT VIP PARKING LOBBY

QTY 3 VEHICLES
LIST NOMOR PLAT MOBIL SLOT VIP PARKING DEPAN LOBBY

SLOT VIP PARKING P5

QTY 35 VEHICLES

FREE PARKING ACARA

QTY 20 VEHICLES
FREE CHARGE PARKING SELAMA 1 HARI ACARA - BUKAN SLOT PARKING AREA
LIST DIBERIKAN KE NOVOTEL TANGERANG SEBAGAI LIST NOMER PLAT MOBIL
SEBELUM KELUAR MEMBAWA KARCIS PARKIR KE LOBBY UNTUK DI SCAN BARCODE TERLEBIH
DAHULU
FREE PARKING ACARA – KENDARAAN TAMU YANG TIDAK MENGINAP

Section • Subsection • Date 27

LOADING VENDOR
LOADING LETTER SHARE FROM HOTEL ON THURSDAY LASTEST
LOADING IN : FRIDAY 10OCT23 -11PM (TO BE CONFIRMED)

ADMINISTRASI LOADING B1 LOADING DOCK / PINTU KARYAWAN NOVOTEL TANGERANG

VENDOR MENBAWA SURAT LOADING FISIK , FORM FISIK SERTA KTP FISIK
PENAMPILAN RAPIH, PAKAIAN RAPIH, CELANA PANJANG, ALAS KAKI SEPATU
SANDAL SERTA CELANA PENDEK TIDAK DIPERKENANKAN MASUK AREA NOVOTEL TANGERANG

UN LOADING BARANG LOCATED –P5

KENDARAAN TIDAK LEBIH DARI 2 METER

PENGECEKAN AREA SERTA ARAHAN DENGAN PIHAK HOTEL

LOADING OUT : SATURDAY 11 OCT 23 , AFTER EVENT

DEPOSIT / JAMINAN
DI SETORKAN KE RECEPTION LOBBY NOVOTEL TANGERANG PALING LAMBAT FRIDAY 18UL23
-DEPOSIT VENDOR – WEDDING dr.CITRA & dr.BARLI – SATURDAY 11OCT23 – GRAND BALLROOM
DEPOSIT BERUPA CASH
BALLROOM NOVOTEL TANGERANG – IDR 5.000.000 NET
NON BALLROOM NOVOTEL TANGERANG – IDR 3.000.000 NET
AKAN DIKEMBALIKAN JIKA TIDAK ADA KERUSAKAN SAMPAI SELESAI LOADING OUT DAN PENGECEKAN
AREA

Section • Subsection • Date 28

VENDOR

WEDDING PLANNER
ORANGE WEDDING PLANNER
WELLY JULYANTO

DEKORASI
EVLIN DECORATION
CI ANGEL 0896 3030 4581

ENTERTAINMENT
VENUS ENTERTAINMENT
FEI 0812 9145 2828

PHOTOBOOTH
LUXIO PHOTOCORNER
RIZKY 087809525777

VIDEOBOOTH 360
LUXIO PHOTOCORNER
RIZKY 087809525777

Section • Subsection • Date 29

Section • Subsection • Date 30