INTRODUCTION TO

MICROSOFT
OFFICE WORD
ABOUT MICROSOFT OFFICE 2007

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Microsoft Office:- is a collection of
different application programs that were
originally designed to be used to perform
many of the tasks that are completed every
day in an office setting, but they can also
be useful in your personal life as well.

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MICROSOFT WORD
 Microsoft word is text editing software
developed by Microsoft.

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 Microsoft Word:- is a word processing
program that can be used to type
documents, from simple letters to
illustrated newsletters.
 Microsoft Word is one of the most
popular word-processing software
applications in use today. 3
ABOUT WORD PROCESSING

 Word processing: - is a task or job to

create text documents such as official

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documents, reports, homework, books, ...
 Word Processing applications display text
on a computer screen and allow users to
easily add, remove, and change the style,
size, and placement of text in a document
without having to retype the entire
document as they would with a typewriter. 4
OPENING MICROSOFT WORD
 clickonce on the
Start button on the
bottom left corner of
the screen. Click on

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Programs. Move the
cursor to the new
menu on the right and
then click on
Microsoft Office
then click Microsoft
Office word 2007.
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 A blank document will appear on the screen.

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START WITH THE MICROSOFT OFFICE
BUTTON
 The Microsoft Office Button is now the
place to start in Word.

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 You may notice that this menu, shown here,
looks a bit like the File menu in previous
versions of Word. On the left of the menu, you
see all the commands to work with a file.
 Here’s where to create a new document or open
an existing one, You’ve got your Save and Save
as commands , print, etc.
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 RIBBON (CONTROL WORD)
 MicrosoftOffice 2007 uses a visual tool
called The Ribbon.

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 WHAT’S ON THE RIBBON?
The three parts of
the Ribbon are tabs,
groups, and

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commands.

1 Tabs sit across the top of the Ribbon. Each one

represents core tasks you do in a given program.
2 Groups are sets of related commands. They remain on
display and readily available, giving you rich visual aids.

3 Commands are arranged in groups. A command can be a

button, a menu, or a box where you enter information. 9
QUICK ACCESS TOOLBAR
 The Quick Access Toolbar is the small area to
the upper left of the Ribbon.

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 It contains the things that you use over and over
every day: Save, Undo, and Repeat.

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TABS

 Home

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 Insert
 Page Layout
 References
 Mailings
 Review
 View
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HOME TAB

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 In Word 2007, for example, that’s the Home tab.

 It’sgot the commands that people use most

commonly when they write documents: font
formatting commands (Font group),
paragraph options (Paragraph group), and
text styles (Styles group). 12
FONT FORMAT(GROUP)

 Font:- is the style of the text. To apply a

font to text select desired text with your

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cursor and choose a font from the font
from the font drop down menu.
 Font size:- you need to display some text
larger or smaller than other text.
 Bold:- places the text in bold.
 Italic:- places the text in italic.
 Underline:- underlines the text. 13
FONT FORMAT CONT..
 Superscript
E.g..102

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to make text or number superscript.
Select the text or Number you went to

format as superscript
Click font drop down arrow on the

corner then font dialog box will appear

Select the superscript check box.

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FONT FORMAT CONT..
 Subscript

E.g.. H 2O

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to make text or number subscript.
Select the text or Number you went to

format as subscript
Click font drop down arrow on the

corner then font dialog box will appear

Select the subscript check box.

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FORMAT PAINTER
 Format painter:- the format painter
makes it easy to copy all the formatting

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features of one paragraph to other
paragraphs.

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PARAGRAPH FORMAT
 Left align text:- all selected items(text,
numbers, inline objects) aligned to the left hand
margin with a ragged right edge.

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 Center align text :- all selected items(text,
numbers, inline objects) aligned in the center
leaving space on both sides.
 Right align text :- all selected items(text,
numbers, inline objects) aligned to the right hand
margin with a ragged left edge.
 Justify align text :- all selected items(text,
numbers, inline objects) aligned in both left and 17

right margin.
BULLETS AND NUMBERING
 Word lets you make two types of lists:
bulleted and numbered. Bulleted and
numbered lists help to simplify steps or items
to the reader.

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 Bullet:- is usually a black circle but it can be
any other symbol used to highlight items in a
list. Use bullets to list items that do not have
to be in any particular order.
 Numbers (or letters):- are used when
information has to be in a certain order. You
can use the default Bullets and Numbering
settings by clicking on the appropriate button
on the Formatting group.
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PARAGRAPH FORMAT CONT..
 Line spacing:- Document text can be formatted
to show a number of line spacing options. The

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most common spacing options are single-spaced
and double-spaced.
 To Format Line Spacing:
Click paragraph drop down arrow on the
corner .
Then the Paragraph dialog box appears.
Click on the Indents and Spacing tab.
In the Line spacing drop down menu, you
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may select different line spacing.
TAB
 Tab key:- are useful for identify paragraph
and for vertical aliened text or name racial
data in columns. A tab adds space between

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the margin and text and column or between
text in one column and text in another
column.
 A tab stop key is the location where text
moves when you press the tab key.
 Word provides several tab stop alignment
style. Five major styles left, center, right, 20

decimal, and bar.

TAB CONT….
 Tomake tabs
Click paragraph drop down arrow on

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the corner .
Then the Paragraph dialog box appears.
Click on the Indents and Spacing tab.
Click tabs then tab dialog box will
appear.

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INSERT

 Pages and Tables

 Illustration

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 Links
 Header and Footer
 Text
 Symbol

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TABLES AND CHART

 Tables:- are used to display data.

 Chart:- is a graphical representation of data in
your document.

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 Steps to create a chart
Click insert tab
Click chart then chart dialog box will appear
and click you went to chart type
Ms- graphic display chart and its associated
sample data in a table called a data sheet
To replace the sample data click a cell on the
data sheet and then type the new text or 23

number
INSERT CON..
 Header and Footer:- you might want to
use header and footer to display document

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title your name the name of your
organization and so on at the top and
bottom of every page respectively.
 Drop Caps:- drop cap is a large letter that
begins a paragraphs and drops through
several lines of text.
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EQUATION
 Ms equation editor:- is an advance futures
and ms – word it used to insert

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mathematical symbol such as:- square
root, grater than or equal to, etc…..

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PAGE ORIENTATION
 Page orientation:- is the position of a apiece of
paper for printing. there are two orientation

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portrait(vertical) and landscape (horizontal)
Portrait page orientation is where the
vertical size is greater than horizontal size.
Landscape page orientation is where the
horizontal size is greater than vertical size.

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COLUMN
 Column:- is an option or a command that used
to align text vertically.

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 Steps to create column
Click page layout
Click column
The columns dialog box will appear. Allow

you to choose the properties of the column.

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MAIL MERGE
 This is a command to combine two types of files
called the data file and form file.

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 Data file can have fields like name, address, city
of to people to whom letters have to the mailed.
 Form file has the body of the letter by
performing the mail- merge many letters will be
prepared and thus it is not necessary to type the
same letter for many different person.
 Basically it has three parts:
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MAIL MERGE CONT….
 Main document:- in a mail merge operation in
word, the document that contains the text and

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graphics that are the same for each version of the
merged document the sender address or solution
in a form letter.
 Data source:- a file that contains the information
to be merged into a document. E.g., the lists of
names, addresses you want to use in a mail-
merge.
 Merged document:- the document after the mail-
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merge operation completed.
STEPS TO CREATE MAIL-MERGE
 Note:- before you start the mail merge operation
you must create main document.

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 To begin mail merge click mailings

 Click start mail merge and then scroll down to

Step by Step Mail Merge Wizard, then the task
pane will automatically to the right hand side of
the document. The task pane acts as a mail
merge wizard with 6 steps to complete the
merge.
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STEPS 1OF 6 CHOOSE A DOCUMENT
TYPE
STEPS 2 OF 6 CHOOSE STARTING
DOCUMENT
 Choose the document to use or the main document for
the mail from the selection

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STEPS 3 OF 6 SELECT RECIPIENT
 Choose a data source or create a data source by selecting
an option.

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STEPS 4 OF 6 ADD FIELDS TO YOUR
DOCUMENT

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STEPS 5 OF 6 PREVIEW YOUR LETTER
STEPS 6 OF 6 COMPLETE THE MERGE
 When you click edit individual letter a new
dialog box will appear, then click ok.

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