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SAP SuccessFactors

Simplified global payroll


Speaker’s Name, SAP
Month 00, 2021

PUBLIC
Disclaimer

This presentation outlines our general product direction and should not be relied on in making a
purchase decision. This presentation is not subject to your license agreement or any other
agreement with SAP. SAP has no obligation to pursue any course of business outlined in this
presentation or to develop or release any functionality mentioned in this presentation. This
presentation and SAP's strategy and possible future developments are subject to change and may
be changed by SAP at any time for any reason without notice. This document is provided without a
warranty of any kind, either express or implied, including but not limited to, the implied warranties of
merchantability, fitness for a particular purpose, or non-infringement. SAP assumes no
responsibility for errors or omissions in this document, except if such damages were caused by
SAP intentionally or grossly negligent.

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Presentation Material Instructions
• This presentation has various Personas that are relevant to a Payroll
sales cycle and the conversation should be tailored based upon the
audience you are talking to. In the most recent Deloitte research
Payroll reported to HR in 53% of organizations and 44% to Finance.
A discussion with HR vs Finance can be drastically different which is
why we wanted to simplify the conversation
• It is not intended to be presented in its entirety as created in this
deck. Please pick and choose the relevant sections/slides based
upon attendees, pain points, and win themes
Every transformation is a
people transformation
How are YOU doing
Do Meaningful Work

Personalize My Career Path


Employee
Empowered & Enabled Experience
Inspired Work
Redefined
My Opportunities

Live My Work Styles How are WE doing


Pursue My Passions Confidence in Strategy

Work Aligned to Org


Live My Values
Tools & Technology
Have Flexibility
Leadership Trust
Make an Impact
Onboarding Experience
Meaningful Connections
Learning Course Feedback
Learn from Others
HR Ticket Feedback
Make it mine
What makes you feel like you
had a successful day?
Moments that Matter to Me
Experience Redefined My work is being done
in a silo.
I get ongoing
I feel secure in feedback that
my pay & helps me grow
benefits and succeed.

I get the I can easily


collaborate with my I feel a sense of
guidance I need
team. belonging.
to improve my
skills.
I don’t know what
is expected of me.

I am struggling to
manage an
underperformer.
I am recognized
and feel
appreciated.
I was passed over
I am able to I can learn
for a promotion.
find answers through different
quickly. experiences.

© SAP SE or an SAP affiliate company. All rights reserved. ǀ INTERNAL 8


HXM
Putting people at the
center of business
SAP SuccessFactors
HXM Suite

Connected
Nurture + Engagement
Hiring + Onboarding
Culture + Belonging

Supported
Pay + Benefits
Guidance + Efficiency
Appreciation + Impact

Empowered
Learning + Development
Feedback + Improvement
Opportunities + Growth

© 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ CONFIDENTIAL 10


Best of Breed + Best of Suite

Line of Business
Solution areas Customer Workforce Finance Manufacturing Spend

Common architectural
and platform components
Security and Application
Identity
across the suite
Lifecycle
Management Management

Data and
Integration
Analytics

Experience

© 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ CONFIDENTIAL 11


SAP SuccessFactors Payroll
Key Statistics
100 Million
60% 8,000+ 1,000+
People consistently paid Global Fortune Customers in Certified global
from an SAP system per 1000 nearly every partner
month industry and size consultants

Localization
47 Cloud 43 Languages
100 Locales 56 On-Premise
650+ 200+ SAP + Partner 44+Partner 172 Currencies
Localized Legal and
COVID-19 localized
compliance changes
legal and compliance
delivered annually
changes delivered

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC 12


Why is moving Payroll to the cloud even more important than ever?

Lack of insight into policy deviations, overtime,


Fragmented payroll model results in high
or excessive pay resulting in potential legal
operational complexity, poor customer
issues, expensive manual corrections, and
experience, high cost, & increased error rates
employee frustration

Payroll data verification and reconciliation is


manual (often spreadsheets), cumbersome, and Employee dissatisfaction without ability to
time consuming without full confidence of update data such as bank account or
accuracy and compliance conveniently view pay

Agility to run Payroll from anywhere

Agility to quickly re-classify & report on workers

Agility to automate more of Payroll and operate as efficiently as possible

Agility to react to rapidly changing legislation

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Payroll Control Center: Continuous Payroll (Monthly Example)
Reduce Payment Errors & Increase Pay cycle efficiency

Traditional Payroll Payroll


Processing

Run Payroll
Minimal data auditing & lack of visibility Review Correction
1 Audit (off-cycle)
31
Off Off Off Off
Cycle Cycle Cycle Cycle Finalize ACH clearing

Continuous Payroll Payroll


Processing

Finalize Payroll
Continuous auditing with full transparency (Including Time & Benefits data) audited Exceptions
1 (Off-Cycle)
31
Off Off Payroll
Cycle Cycle ACH clearing

Reduced Focus on strategy


Improved Quality Less stress & over busy work
Processing Time concerns
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Ro
ad
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Roadmap Focus Areas ap

Increased Country Conversational Pay Payroll Control Center Payroll Process People Experience
Coverage Statement/ Chatbot Tasks Automation Enhancements Enhancements
 Currently  Employees can  Solution can listen for  Audit Trail Analytics  A new user
localizations are interact with pay a file to come in and  New Capabilities for Non- experience for the
provided for 47 statement e.g. run follow up activities Employee Alerts SuccessFactors
countries, in future how will a e.g. a time file comes  Posting Simulation with Home Page for both
releases the contribution in and an audit is Test Results desktop and mobile
coverage will be change impact my triggered  Enhanced Configuration  A real-time integration
expanded net pay? automatically of Solution Assignment for pay statements
 Improved Suite
Integration
 SAP Identity and
Authentication
Enablement
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Key Personas & Business Goals

Payroll Leadership

Payroll Administration

Payroll Leader Payroll Administrator HR Administrator

Finance Leader IT Leader Employee

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Org Objectives
Org

“We need to minimize “We need to ensure timely and “We need better visibility
Payroll errors and be accurate pay and resolve into Payroll and to control
compliant” unexpected errors quickly” costs”
• How does SAP help us stay • How much money is going to
• What is my team working on? Does
compliant? come out of our accounts?
anyone need help?
• Do we have the best payroll • How many new people did we
• Direct deposits must be completed
operating model? hire this period?
today – where are we in the process?
• Does my team has the tools to • Who did what and when did they
• How easily will we be able to train
audit payroll & ensure success do it?
new team members on payroll?
Payroll Leader • “How do we reduce the risk of • Can we get visibility on Payroll
• Can we automate policy checks to
working from spreadsheets?” trends and control costs over
identify risks prior to payroll?
time?

• How do I find payroll discrepancies? • How difficult is it to process payroll? • How do our employees enter
time into the system and how
• Will I have the right information to • How do I process off-cycle can I ensure it is timely and
find and fix issues? payments? accurate?
• Can I enter notes and attachments • Can retroactive payments be • Are our payroll amounts this
directly in the system to stay automatically calculated? period in line with previous
organized?
Payroll • How are colleagues progressing periods?
Administrator • How do I stay on top of legal with their issues? Can I help? • Can I view the history of notes
updates?
I entered in previous periods?

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


ABOUT
The Payroll Leader (Vice President & Directors) drives key decisions around paying people and are
responsible for the successful execution of Payroll. Heads of Payroll must think about how a company
utilizes technologies and data. Typical projects include modernizing capabilities, developing strategies to
enhance business-wide performance, and contributing to strategic planning.

CHALLENGES
1. Managing how Payroll should be run 5. Payroll metrics and efficiency (Total
(In-house, outsourced, manager, or cost of ownership)
partial outsourcing) 6. Ensuring compliance with various
2. Optimizing Payroll operations & local legislation that is constantly
costs globally changing
3. Maintaining relationships with 7. Complying with national, regional,
vendors and union agreements regarding
4. Having visibility into payroll prior to pay, absences, and work conditions
pay day with necessary analytics 8. Ensuring Payroll auditability

How SAP SuccessFactors can help


• Standardize processes across teams, business units and countries
• Simplify payroll technology and vendor relationship with SAP solutions based upon
needs including in-house Cloud based solution (Employee Central Payroll) or an
Payroll Leader (VP, outsourced/partially outsourced model (Partner Managed Cloud) deployment
Director) • Re-Imagine Payroll processing to move away from batch processing models that
Characteristics provide limited visibility into Payroll for Leadership
• Have full transparency into Payroll throughout the pay cycle
Big picture Need for details
• Drive cost savings and optimization with streamlined processes.
Strategic Tactical
• Flexible deployment models: In-House or Outsourced (Including partial outsourcing)
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Org Objectives
Org

“We need to minimize “We need to ensure timely and “We need better visibility into
Payroll errors and be accurate pay and resolve Payroll and to control costs”
compliant” unexpected errors quickly”
• How does SAP help us stay • What is my team working on? Does • How much money is going to
compliant? anyone need help? come out of our accounts?
• Do we have the best payroll • Direct deposits must be completed • How many new people did we
operating model? today – where are we in the process? hire this period?
• Does my team has the tools to audit • How easily will we be able to train • Who did what and when did they
payroll & ensure success new team members on payroll? do it?
Payroll Leader • “How do we reduce the risk of • Can we automate policy checks to • Can we get visibility on Payroll
working from spreadsheets?” identify risks prior to payroll? trends and control costs over
time?

• How do I find payroll discrepancies? • How difficult are is it to process


• How do our employees enter
payroll? time into the system and how
• Will I have the right information to
can I ensure it is timely and
find and fix issues? • How do I process off-cycle accurate?
• Can I enter notes and attachments payments?
• Are our payroll amounts this
directly in the system to stay • Can retroactive payments be period in line with previous
organized? automatically calculated?
Payroll periods?
Administrator • How do I stay on top of legal • How are colleagues doing with their • Can I view the history of notes
updates? issues? Can I help? I entered in previous periods?

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Payroll Industry Research & Challenges

88% of global organizations have a The number of surveyed


54% of organizations align organizations tracking KPIs
global payroll strategy or plan to
payroll with HR while 44% increase from 62% to 91% over
develop one (40% increase from
align with Finance the last 3+ years
2018)

Only 23% of organizations track HR 67% of organizations identify


transaction timeliness although it is technology limitations & data
commonly cited as a top reason for quality as the biggest payroll
Payroll issues processing challenge
“Deloitte Global Payroll Benchmarking Survey 2020,” 2021 Deloitte Payroll Benchmarking, Deloitte Development LLC, 2020.
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Payroll Insourcing vs. Outsourcing Cost Consideration
“How do we optimize Payroll costs”

• Latest Deloitte research for over 750


organizations with over 1,400 responses
across 55 countries
• Outsourcing is typically 20% more expensive
• Outsourcing payroll may reduce
administrative efforts but payroll expertise still
needed in-house to drive policy and decision
making

“Deloitte Global Payroll Benchmarking Survey 2020,” 2021 Deloitte Payroll Benchmarking, Deloitte Development LLC, 2020.
Flexible Deployment Options In-House Bureau Managed

Roles & Responsibilities

70% 10% 10% 10%


Pre-checks / data
validation rules,
payroll test run &
data cleansing

Receive & Prepare Payroll Execute Gross to Net DME, Distribute Pay & Accounting & Reporting
Related Data Payroll Run 3rd Party Payments
 Starters / Leavers  Calculate net pay  Create DME files  Perform accounting reconciliations
 One time payments, one time  Pay employees  Make accounting adjustments
 Produce pay slips
deductions  Social insurance/ pension  Legal/Fiscal/Company reports
 Regular payments, regular  Payment proposal
contribution
deductions
 Time related data, overtimes,  Produce accounting
shift premiums etc. interface
 Bonus payments  Calculate & make 3rd
 Bank account changes party payments
 Tax codes
 Social insurance data
 Garnishments

Customer Customer and/or Partner Customer and/or Partner

Customer Partner Customer and/or Partner

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC Partner Customer and/or Partner
SAP Global Payroll Platform Differentiation

Payroll Bureau SAP Global Payroll


 In the box pre-configuration*  Fully configurable & Model Company* option
 Little Customization  Flexible Business Technology platform
 Priority on “As A Service”  Simplified & Intuitive Platform
 North American/Local Focus  Most global Payroll platform on the planet
 Limited Scale & Scope  Unlimited Scale & Scope
 Expanding Payroll by M&A – EIN Environment  Harmonize and Consolidate Payroll
 BPO & Managed Services tied to Technology  BPO & Managed Services by choice with wide variety of partners
 No Data Ownership  Retain Data Ownership
 Nickel & Dime Tactics Insource/  Control costs
Bureau Model Outsourced/ In-House Outsource/Managed
Rip and replaceManaged Hand off
Technology, responsibility
Technology & Platform, & SAP Global SAP Global
Services Services Platform Platform

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Standardizing Global Payroll with SAP SuccessFactors
“Why should we consolidate Payroll globally?”

• Enhanced global controls & access • Ability to outsource or change  Reduced risk with less
• Simplified data administration & vendors without replacing vendors
technology  Improved payroll
Governance (Consistent integration
technology, file format, & skillset) • Partial outsourcing models visibility
available  Consistent employee
• Improved local & global leadership experience
relations & visibility • Business continuity & consistent
skillset

 Standardize Operations:
 Payroll data ownership  Reduce cost per check Flexibility to process
Payroll centrally
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Ro
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Employee Central Payroll: Localized for 47 Countries ap

as of June, 2021

Future Releases
General Availability
for 47 countries Based on market priorities & customer demand

 Argentina  France  New  South Korea


Zealand  Bulgaria  Kazakhstan  Slovenia
 Australia  Germany  Spain
 Norway  Croatia  Romania*  Ukraine
 Austria  Hong Kong  Sweden
 Greece  Slovakia*
 Belgium  Hungary  Oman  Switzerland
 Brazil  India  Philippines  Taiwan *Planned roadmap for future release (Date TBD)
 Canada  Indonesia  Poland  Thailand
 Chile  Ireland  Portugal  Turkey
 China  Italy  Qatar  United Arab
 Colombia  Japan  Russia Emirates
 Czech  Kuwait  Saudi  United
Republic  Arabia Kingdom
Malaysia
 Egypt  Singapore  United States
 Mexico
 Finland  South Africa  Venezuela
 Netherlands

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


An increasing regulatory burden: Ensuring Compliance
“How does SAP help us stay compliant?”

Growing Number of HR Legal and Local government regulatory changes are growing
Regulatory Changes Addressed by SAP1 significantly globally, increasing the burden of
(2017-2021)
addressing local HR related statutory and compliance
1200 changes
1000
Government simplification strategies are driving a
800 move away from paper-based statutory reports
600 towards real-time electronic communication; the
transition is adding a layer of complexity to addressing
400
local HR requirements. Cases in point: eSocial in
200 Brazil, SLD in Spain, RTI in UK, ELStAM in Germany
0
and DSN in France.
2017 2018 2019 2020 2021*

1
Based on the number of legal changes for SAP human resource solutions In 2020, the COVID pandemic led to an increase in
reviewed and addressed by Globalization Services in SAP localized
countries; SAP Industry Value Engineering analysis legal changes by more than 30%
*Value provided is an estimate of expected legal changes in 2021

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Easy and Intuitive Payroll Experience
“Where are we in the payroll process?”

“How easily will we be able to train


new team members on payroll?”

• Know exactly where your team is in


the process – no calling to check in.
• Easy & Consistent processes with
guided experience across all delivered
countries
• Granular Security to control access so
people only see the information they
need

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Relevant & Contextualized Analytics
“How much money is going to come out of our accounts?”

“How many new people did we hire


this period?”
How many retro periods do we have?
“Does my team has the right tools to
audit payroll and ensure success”

• Ability to see key statistical information


at your fingertips
• Customize the insights to get precisely
the information needed
• Visibility prior to Pay Day & throughout
the pay cycle

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Simplified Payroll Analytics Configuration
“Can we easily add new Analytics to get the information we need?”

“How easily will we be able to


train new team members on
payroll?”

• Reduce reliance on IT teams


and own Payroll processes
• Powerful application to create
you own Payroll Key
Performance Indicator analytic
tiles

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Payroll Trends Analysis & Reporting -
“Can we get visibility on Payroll trends and control costs over time?”

“How many actual hours worked do


we have”

• Help Payroll Leaders make key


strategic decisions and drive
organizational success
• Ability to see key statistical
information at your fingertips to drive
decision making
• Customize the insights to get
precisely the information needed

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Visibility into Team workload
“What is my team working on?

“Does anyone on the team need help?”

• Real-time overview of workload and


progress for transparency to know
exactly what your team members are
working on
• Ensure accuracy by knowing all Payroll
alerts are dealt with prior to check date
and be clear on what still remains to be
done

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Stay Compliant with clear recordkeeping
“Who did what” and when did they do it?”

“How do we reduce the risk of working from


spreadsheets?”
“Can we ensure Payroll data is no longer
emailed around?”

• Audit Trail to track all steps and history with


Notes, Date and Time stamps, & Status
• Export for detailed analysis
• Full record keeping history for future audits

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


ABOUT
The Payroll Administration (Manager/Administrator) is responsible for the day to day activities involved
with successfully getting people, vendors, and legal entities are paid accurately and on time while
ensuring the necessary legal requirements are submitted accurately.

Challenges
1. Ensuring Payroll is accurate and completed in 4. Ensuring compliance with internal company
a timely manner​by managing and updating policies & legal jurisdictions including
internal systems or working with a third party generating and filing compliance repots.
in an outsourced model 5. Ensuring compliance with all national,
2. Ensuring employee time & attendance data is regional, and union agreements regarding pay,
paid out accurately in line with company absences, and work conditions
policies​ 6. Ensure employee questions regarding their
3. Ensuring employee benefit deductions are pay are answered
taken out of payroll correctly and the vendors 7. Handling retroactive, off-cycle, bonus,
are paid​ termination, and other additional payroll needs

How SAP SuccessFactors can help


• Provide a powerful payroll solution that can handle any complexity​and automate
processes such as retroactive updates
• Provide a powerful workbench for off-cycle requirements
Payroll • Reduce manual work and number of questions by providing self-service options for
employee’s to be able to view their own pay embedded into the SuccessFactors mobile
Administration app​
• Meet the needs of required legal updates and regulatory changes ​
Characteristics
• Native integration with SAP SuccessFactors Core HR, Time & Attendance, and Benefits
solutions to ensure HR data is always up to date
Big picture Need for details
• Simplify payments to employees, vendors, and legal jurisdictions
Strategic Tactical
• Pre-built integration with SAP Financials (SAP ECC & S/4 HANA) ​to simplify sending
Payroll data
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Org Objectives
Org

“We need to minimize “We need to ensure timely and


“We need better visibility
Payroll errors and be accurate pay and resolve
into Payroll and to control
compliant” unexpected errors quickly”
costs”
• How does SAP help us stay • What is my team working on? Does • How much money is going to
compliant? anyone need help? come out of our accounts?
• Do we have the best payroll • Direct deposits must be completed • How many new people did we
operating model? today – where are we in the process? hire this period?
• Does my team has the tools to audit • How easily will we be able to train • Who did what and when did they
payroll & ensure success new team members on payroll? do it?
Payroll Leader • “How do we reduce the risk of • Can we automate policy checks to • Can we get visibility on Payroll
working from spreadsheets?” identify risks prior to payroll? trends over time?

• How do I find payroll discrepancies? • How difficult is it to process payroll? • How do our employees enter
• Will I have the right information to time into the system and how
• How do I process off-cycle
find and fix issues? can I ensure it is timely and
payments?
accurate?
• Can I enter notes and attachments • Can retroactive payments be
directly in the system to stay • Are our payroll amounts this
automatically calculated?
organized? period in line with previous
Payroll • How are colleagues doing with their periods?
• How do I stay on top of legal issues? Can I help?
Administrator updates? • Can I view the history of notes
I entered in previous periods?

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Payroll Industry Research & Challenges

The most time consuming activities


71% of Payroll processing time for payroll are manual entry of
is spent running payroll, payroll inputs (30%) and entering
completing reconciliation, adjustments (20%)
audits, controls, and data entry

67% of organizations identify


Only 23% of organizations track HR
technology limitations & data
transaction timeliness although it is
quality as the biggest payroll
commonly cited as a top reason for
processing challenge
Payroll issues

“Deloitte Global Payroll Benchmarking Survey 2020,” 2021 Deloitte Payroll Benchmarking, Deloitte Development LLC, 2020.
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
SAP SuccessFactors Employee Central Payroll
What’s included in the solution?

• Gross pay and Gross-to-net calculation


• Retroactive pay calculation
• Detailed payroll simulations
• Garnishment calculation
• Creation of paychecks and deposit advices
• Direct deposit of paychecks
• Wage returns
• Automated payroll tax calculations
• Quarterly and year-end reports and forms
• End-to-end payroll process integrated with your
general ledger
• Country-specific localization in 47 countries
• Mobile app for pay statements
• Reporting tools and predefined reporting content
• End-to-end process integration with Employee
Central processes
• SAP Business Technology Platform
Payroll: Typical End-to-End Payroll Process Flow

70% 10% 10% 10%


Pre-checks / data
validation rules,
payroll test run &
data cleansing

Receive & Prepare Payroll Execute Gross to Net DME, Distribute Pay & Accounting & Reporting
Related Data Payroll Run 3rd Party Payments
 Starters / Leavers  Calculate net pay  Create DME files  Perform accounting
 One time payments, one time  Produce pay slips  Pay employees reconciliations
deductions  Payment proposal  Social insurance/ pension  Make accounting adjustments
 Regular payments, regular contribution  Legal/Fiscal/Company reports
deductions  Produce accounting interface
 Time related data, overtimes,  Calculate & make 3rd party
shift premiums etc. payments
 Bonus payments
 Bank account changes
 Tax codes
Reduced effort with interfaces to SAP
 Social insurance data Accounting / General Ledger
 Garnishments

Continuous Period Close


Finalize Audited Payments
Payroll
Payroll (No
Auditing
surprises)

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


SAP SuccessFactors Time Management
“How do our employees enter time into the system”

“How can I ensure it is entered timely and is accurate?”

Solution capabilities
• Delivered integration to Employee Central Payroll
• Global absence management
• Localization features incl. accrual rules, business
rules, and public holiday calendars
• Time sheet for positive and negative time recording
scenarios
• Work schedule management, incl. (dynamic) break
handling
• Real-time time evaluation to calculate things like
overtime, shift differentials, premiums, and more
• Working time accounts, flextime, and time off in lieu
• Ability to buy and sell leave
• Native part of the SuccessFactors app
• Predefined reports and dashboards

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Legal Change Dashboard
“How do we stay on top of legal updates?”

“What legal updates have been


delivered by SAP in the last two
weeks?”

• Dashboard to keep you up


to date on legal changes
• Proactively track what legal
changes SAP is currently
analyzing
• Easily filter and sort
• Track company status
directly in dashboard

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Proactive Payroll Alerts for Continuous Payroll
“How do I find payroll discrepancies?”

• Insight into payroll from first day of the


period until check date
• Know exactly what payroll will look
like at all times
• Automatic Updates to key statistics &
alerts as system activities occur
• Large pay variances
• Terminated employees being pad
• Proactive (Data automatically provided)
vs reactive (Manually run report)

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Actionable and Intelligent Alerts
“Will I have the right information to find and fix issues?”

“What is the source of this large pay variance?”


“Who is the person that entered it?”

• No searching reports, spreadsheets, or


employee records –system automatically finds
defined alerts
• Relevant details provided
• Example: Pay Variance occurred because a
large bonus was entered
• Guided Solution for quick & easy resolution
• In scenarios not requiring resolution, they can
be marked accordingly to avoid redundancy,
and to ensure auditability

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Enable Success with clear communication
“Can I enter notes and attachments directly in the system?”

• Maintain Notes for explanations on


what happened during a specific
identified scenario
• Enter Attachments into the system
such as explanation for why an
overpayment occurred and how it
will be fixed
• All notes and attachments entered
can be viewed later for full
transparency and auditability

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Proactive Payroll Alerts for Continuous Payroll
Try it yourself with our interactive click through demo

https://tinyurl.com/h4kc2vp4

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Simple Payroll Processing Experience
“How difficult is it to process payroll and what about retro changes?”

• Easy Processes with a guided


experience that supports end to end
payroll
• Gross to Net Payroll Calculation
• Transfer to General Ledger
• Direct Deposit File
• Check Printing
• Third Party Vendor Payments
• Built-In Retroactivity to remove manual
work
• User-friendly dashboard to ensure
everyone knows what steps are
remaining

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Simple Payroll Processing Experience
Try it yourself with our interactive click through demo

https://tinyurl.com/2pzadnf4

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Stay Compliant with clear recordkeeping
“Can I view history of notes and attachments?”

“What has already been done for


the issue with Geoff Hill?”

• Audit Trail to track all steps and


history with date and time stamps
• Notes visible for full transparency
with explanations
• Export for further analysis

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Simplified Payroll Configuration
“How do I own and adjust our Payroll alerts and analytics?”

“How do I change the


threshold of identifying a pay
variance from 10% to 15%?

• Powerful framework to create


Payroll processes, alerts, and
analytics

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Productivity for shared service environments
“How are colleagues doing with their issues? Can I help?”

“What are the outstanding issues and


what is the latest status?”

• Automate work distribution to ensure the right


team member is investigating and resolving
payroll alerts
• Ideal for team of experts and shared service
environments
• Real-time transparency to know what
everyone on the team is working on so there
is clear visibility into outstanding workload

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Flexibility for Employer’s & Employee’s
“How do I process payments outside of the normal Payroll run (Off-Cycle)?”

• Quickly and Easily run off-cycle payments


on-demand via guided user experience:
• Mass off-cycles (annual bonus)
• Correction runs
• Individual bonus and vacation payments
• Payroll on demand (early payment)
• Leverage flexibility with direct deposit & in-
house check printing (multiple payment
methods supported)

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Org Objectives
Org

“How will we Align Finance “How do we align technology


data with HR/Payroll?” across the enterprise?”

• Will Payroll align with Finance for • How can we ensure integrations
timely posting of data to the are running smooth for Payroll to
general ledger? be successful?
• Can we automate accounts • How can we standardize data
payable transactions for vendors governance policies and prevent
that come from Payroll? unauthorized access?
• Are Expenses and Liabilities • How do we control the cost of
balanced and reconcilable operations & reduce total cost of
including Taxes? ownership?
• Can our Payroll system handle • How do we support the
cross company postings to implementation of a new payroll
ensure accurate labor platform?
distribution? • What is the process for payroll
• Are cost objects aligned between Information updates to the system?
Finance Finance, HR, and Payroll? Technology • What about disaster recovery and
data backup?
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
ABOUT
The Finance Leader and team is responsible for ensuring employee costs are tracked accurately and
on time for financial reporting. They want to ensure vendor payments are handled in the easiest
possible manner. The ability to audit and balance accounts is of the utmost importance. Alignment with
HR & Payroll to ensure correct usage of cost objects.

CHALLENGES
• Getting timely posting data from • Control of cashflow and people
Payroll for Accounting expenses
• Strategic planning around future and • Expense and liability flow to the
growth of company, incl. contingency correct cost objects
plans • Complex financial structures can be
• Regulatory compliance and risk handled by payroll software
management

How SAP SuccessFactors can help

Finance Leader & • Reduce risk with pre-delivered integration between SAP S/4HANA & SAP
SuccessFactors
team
Key influencer
• Standardized method to pay vendors and legal jurisdictions from costs
calculated in Payroll

Characteristics
• Visibility into payroll costs in the accounting system
• Standardized cross functional reports between HR, Payroll, and Finance
Big picture Need for details
for organizational alignment
Strategic Tactical

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Org Objectives
Org

“How will we Align Finance “How do we align technology


data with HR/Payroll?” across the enterprise?”

• Will Payroll align with Finance for • How can we ensure integrations
timely posting of data to the are running smooth for Payroll to
general ledger? be successful & complete?
• Can we automate accounts • How can we standardize data
payable transactions for vendors governance policies and prevent
that come from Payroll? unauthorized access?
• Are Expenses and Liabilities • How do we control the cost of
balanced and reconcilable operations & reduce total cost of
including Taxes? ownership?
• Can our Payroll system handle • How do we support the
cross company postings to ensure
implementation of a new payroll
accurate labor distribution?
platform?
• Are cost objects aligned between
Finance, HR, and Payroll?
• What is the process for payroll
Information updates to the system?
Finance • How do we stay compliant?
Technology • What about disaster recovery and
data backup?
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
An increasing regulatory burden: Ensuring Compliance
“How does SAP help us stay compliant?”

Growing Number of HR Legal and


Regulatory Changes Addressed by SAP1 Local government regulatory changes are growing
(2017-2021) significantly globally, increasing the burden of
1200 addressing local HR related statutory and compliance
changes
1000

800 Government simplification strategies are driving a


move away from paper-based statutory reports
600
towards real-time electronic communication; the
400 transition is adding a layer of complexity to addressing
200 local HR requirements. Cases in point: eSocial in
Brazil, SLD in Spain, RTI in UK, ELStAM in Germany
0
2017 2018 2019 2020 2021* and DSN in France.
1
Based on the number of legal changes for SAP human resource solutions
reviewed and addressed by Globalization Services in SAP localized
countries; SAP Industry Value Engineering analysis
In 2020, the COVID pandemic led to an increase in
legal changes by more than 30%
*Value provided is an estimate of expected legal changes in 2021

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Combining HR, financial, and operational data
“How will we Align Finance data with HR/Payroll?”

 Richer, consistent employee experience across the entire


organization and LoBs  Blend and analyze live data from the entire enterprise for
effective organizational plans and workforce decisions
 Increased productivity in operations with real-time
decision-making and impact analysis  Quickly respond to short-term needs with accurate
assessments and “what-if” scenarios
 People strategies linked to business priorities: goals
aligned for each worker  Effectively measure top- and bottom-line impact by
allocating costs and delivering real-time financial
 Proactive compliance management and risk mitigation for accuracy
all workers
 Use cross-application analytics for all domains within
 Understand cost of Payroll in real-time to plan for required your organization
liquidity
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Simplified Payroll to Finance Experience
“Will Payroll align with Finance for timely posting of data to the general ledger?”

“Can our Payroll system handle cross


company postings to ensure accurate
labor distribution?”

• Easy Processes with a guided user


experience that supports end to end
payroll
• Simulate Posting & Vendor Payments
prior to Payment Date
• Cross Company Posting delivered
standard

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Accurate & Timely Financial Reporting
“Are Expenses and Liabilities balanced and reconcilable including Taxes?”

“How much are we paying in


Payroll Taxes?”

• Accurate financial accounting


with easy balance sheet and
income statement information

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


244 Standard integration points
“Are cost objects aligned between Finance, HR, and Payroll?”
Biographical information Compensation information New hire
Personal information Pay component recurring Re-hire
Employee Data Address information Pay component non-recurring Processes Terminate

109 Email address information Cost distribution 11 Transfer


Job information ... ...

Business unit External code Create new position


Data
Division Cost center object ID Update position
Organizati
on Data Department Start date Processes Deactivate position
173
13 Job classification End date 10 Employee position transfer
position ... ...

External code Quantity in hours Requesting time off


Approval status Time type Cancelling time off requests
Time Data Start date User ID Processes Editing time off requests
Processes
29 End date Company ext. code 34 View team absences
Quantity in days ... ...
71
External code Cost Center data Create cost center
Approval status Bank country Create company code
Finance Data Start date Bank name Processes Update exchange rate

22 End date Routing number 16 Update bank information


Description language ... ...

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


ABOUT
The IT Leader and team is responsible for ensuring technology across the enterprise is integrated and
supported. Security is a primary concern to ensure ongoing legal compliance and data risk mitigation.
They want to reduce costs with pre-delivered and vendor owned integration to reduce project risks and
total cost of ownership.

CHALLENGES
• Standardizing data governance • Data backup and disaster recovery
policies and access protocols protocols
• Reduce risk of security breach • Having the right skills and resources
• Support various system to support our enterprise technology
implementation projects • Ensuring system scalability with
• Stay on top of system updates and growth
ensure technology uptime • Finding the right implementation
partner to assist

IT Leader and team How SAP SuccessFactors can help


Key decision-maker
• Productized and pre-delivered integration to reduce total cost of ownership
• Consolidating Payroll onto a single global platform
• Best in class payroll localization updates
• Meeting scalability needs with an enterprise grade Payroll
Characteristics
• Vendor disaster recovery and up-time service level agreements
Big picture Need for details

Strategic Tactical

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Org Objectives
Org

“How will we Align Finance “How do we align technology


data with HR/Payroll?” across the enterprise?”

• Will Payroll align with Finance for • How can we ensure integrations
timely posting of data to the are running smooth for Payroll to
general ledger? be successful & complete?
• Can we automate accounts • How can we standardize data
payable transactions for vendors governance policies and prevent
that come from Payroll? unauthorized access?
• Are Expenses and Liabilities • How do we control the cost of
balanced and reconcilable operations & reduce total cost of
including Taxes? ownership?
• Can our Payroll system handle • How do we support the
cross company postings to implementation of a new payroll
ensure accurate labor platform?
distribution? • What is the process for payroll
• Are cost objects aligned between Information updates to the system?
Finance Finance, HR, and Payroll? Technology • What about disaster recovery and
data backup?
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
The Values of SAP’s Pre-Packaged Integration
“How can we ensure integrations are smooth for Payroll to be successful”

1
We understand both
2
We own both sides
3
We maintain the
4
Customers can extend
5
No upgrade risks
sides better than anyone interfaces the integration
We have designed integration We can make code and design We pre-validate changes We include extensibility We take care of upwards
based on that specific changes on either side to on either side before we concepts in our integration to compatibility, avoiding
knowledge deliver seamless integration ship, reducing risk and allow our customers to easily upgrade risks for our
costs for our customers tailor integration customers

Reduced costs Business success Reduced risk


© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Benefit of using SAP solutions: Pre-Packaged integrations vs. customization
“How do we control the cost of operations & reduce total cost of ownership?”

Customized integration will lead to significantly higher TCO and IT issues

5-year Cost Comparison*


3rd Party HR Platform
($M)

 Customers would need to develop more


 Delivered with over 12 HR Interfaces (171
then 12 interfaces (171 integrations points)
integration points) out of the box $1.2 and maintain them to achieve similar
 No interface are required to enterprise system business value
resulting in significant cost savings and speed  Risk management and operational
to value compliance become more complicated
 Seamless integration with current systems with interfaces

SAP 3rd Part


Pre-Built

 Assuming rollout strategy detailed about Customer would have to create a total of 12  Assumptions: Cost to create an interface is between $36k-$102k based on
interfaces (171 integration points) at a cumulative cost of &800k and a yearly complexity level
interface maintenance cost of $80k – Cost to maintain an interface -$4k-10k per year based on complexity level
 Yearly cost to maintain interface would be $80K primarily due to:  SAP delivers more the 171 integration points between HCM and Enterprise
– Rewriting / Retesting of multiple systems due to upgrades and patches applications
– Changes in interface due to business process / reporting changes
Source: SAP Insight titled “Best of Breed Vs. Best of Suite”, Gartner, Meta Group, SAP, Siebel, AMAT, IBM

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Intelligent Enterprise
Aligned Domain Model: One Data Model across all SAP business applications

One common People Data Model Business Benefits


Data Owner One Data Model Data Consumer
 Consistent (and higher quality) data
SAP S/4HANA Cloud
 Power end-to-end business processes to run
SAP Concur
seamlessly across the value chain
Employee Central1 People Data Model SAP Fieldglass
SAP …  Enable data driven decision support like CHRO and
3rd party CFO analytics

One common Cost Center Data Model Technology Benefits


Data Owner One Data Model Data Consumer
 Enable out-of-the-box SAP to SAP integration
SAP SuccessFactors
 Consistent APIs based on open standards
SAP Concur
SAP S/4HANA Cloud2 Cost Center Model SAP Fieldglass  Foundational to suite qualities such as Identity
SAP … Management, One Workflow Inbox, …
3rd party  Lower IT costs

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Standardizing Global Payroll with SAP SuccessFactors
“How can we standardize data governance policies and prevent unauthorized access?”

• Enhanced global controls & access • Ability to outsource or change  Reduced risk with less
• Simplified data administration & vendors without replacing vendors
technology  Improved payroll
Governance (Consistent integration
technology, file format, & skillset) • Partial outsourcing models visibility
available  Consistent employee
• Improved local & global leadership experience
relations & visibility

 Standardize Operations:
 Payroll data ownership  Reduce cost per check Flexibility to process
Payroll centrally
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Localized payroll in 47 countries - what does that mean?
“How can we standardize data governance policies and prevent unauthorized access?”
“How do we control the cost of operations & reduce total cost of ownership?”

Account for local business practices, legal requirements, and statutory reporting
- Constantly kept current by our in-country product managers
Country- Country- Integrations to Global payroll
Validation Compliance
specific specific local providers engine with local
rules reporting
fields business rules and authorities payroll rules
Localization

Enable the system to operate globally

Globalization Multi-
Currency Time-zone
Date/ Global fields
language calendar (address,
support support
support support national ID)

Deliver applications, content, and documentation in the local


language
Language English Hrvat Pу́сский 繁體中文 简体中文

Deutsch ภาษาไทย Italiano 日本語

Français Español Türk Português

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Simplified Payroll Configuration
“How do we support the implementation of a new payroll platform?”

“How do we create Payroll


processes, rules, alerts?”

• Powerful framework to create


Payroll processes, alerts, and
analytics

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


SAP SuccessFactors Employee Central Payroll: Responsibilities
“What is the process to apply updates to the system?”

SAP SuccessFactors Employee Central Payroll “What about disaster recovery and data backup?”

Payroll Operations, Execution & Employee Contact Customer


 Configuration / setup
 Payroll customization, legal changes and testing

Application Management Services (AMS)


 Payroll process execution
 Monitor, manage and test legal changes
 Optional services offered by partners
Legal Ongoing Configuration Version & or
Changes (new wage type, report) Release Updates Cloud Operations
 Hosting of the Employee Central Payroll engine in the cloud
at an SAP data center/hyperscaler
Infrastructure & Hosting  Apply upgrades, patches and legal changes, tax updates
 Backup and disaster recovery
Customer SAP Cloud Operations  System provisioning and monitoring

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


SAP SuccessFactors Employee Central Payroll: Upgrade strategy
“What is the process to apply updates to the system?”

Legal changes and system upgrades for Employee Central Payroll are
shown in the SuccessFactors Admin Center that allows customers to
easily upgrade the system*

SAP triggers monthly Customer planning SAP Cloud ops Customer


patch information and patch decision imports patches

 Legal changes  Patching done in  Tests


 Payroll run plans
 ECP SPs customer system  Post configuration
 Test capacity
 Sync packages  Functional need based on
customer
 Fix need
requesting
 Legal patch need

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Boost Your Confidence In Payroll Processing With SAP Services & Support
“How do we support the implementation of a new payroll platform?”

Execution Service for Employee


Central Payroll for Cloud*

Leverage the SAP Activate methodology for


HXM Services
configuration based on your specific
business requirements, while using a
consultative approach to guide your project
team through the execution using tools and
accelerators.

SAP Preferred Success for HXM


SAP Enterprise Support, cloud
Solutions from SAP*
editions
Realize the value of your SAP cloud solution
Embedded in every SAP cloud solution at
with our success resources from
no additional fee, the
HXM Support SAP Preferred Success to achieve your
SAP Enterprise Support, cloud editions
desired business outcomes and drive
offering is SAP's foundational success plan.
continuous value with HXM solutions from
Get started to discover the services and
SAP.
tools.

*Sold at an additional cost. Please reach out to your SAP Services Partner or representative for more information.

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Embrace the ecosystem and accelerate innovation

Systems Integrators

Solution Partners

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Org Objectives
Org

“How do we align with “How do I interact with my


Payroll to make sure HR, Time, & Payroll data?”
everything is smooth?”

• Can we reduce the amount • How can I enter Time into the
of time spent on manual system?
activities? • How do I view my pay
• Can we automate HR statement?
updates to Payroll? • Can I easily export my pay
• How do we align to ensure statement for this loan
new hires are ready to be application?
paid correctly? • How can I update my bank or
• How can we work together tax data?
with Payroll to resolve and • Who is this person who just
avoid issues? emailed me?
• How do we answer
HR Administrator employee questions? Employee

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


ABOUT
The Human Resources Administrator and team are responsible for the People policies, practices, and
operations of an organization. This responsibility includes regulatory compliance, compensation, culture,
roles and responsibilities, and career development for employees.

CHALLENGES
• Dealing with uncertainty with rapidly changing business KPIs through cohesive data
business environments – scaling up or down an to build compelling business cases
external workforce • Strict and complex regulatory and legal
• Maintaining a holistic view of the workforce and requirements by region, including privacy
understand the impact of workforce decisions and data security
• Ensure organizational agility to be prepared for • Maintaining alignment between the business
the future goals and HR, while also driving forward with
• Integrating HR and business processes and purpose and motivation
systems and connecting the value of HR to • Achieving lower HR costs per FTE

How SAP SuccessFactors can help


HR Administrator • Built in Self-Service to reduce administrator workload to focus on
and team strategic initiatives
• Powerful platform to be able to meet industry and organizational
needs
• Reduce HR operation cost via less service center tickets
• Wide ecosystem of partners and solutions for innovative edge
Characteristics cases
Big picture Need for details

Strategic Tactical

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Org Objectives
Org

“How do we align with “How do I interact with my


Payroll to make sure HR, Time, & Payroll data?”
everything is smooth?”

• Can we automate HR • How can I enter Time into the


updates to Payroll? system?
• Can we reduce the amount • How do I view my pay
of time spent on manual statement?
activities? • Can I easily export my pay
• How do we align to ensure statement for this loan
new hires are ready to be application?
paid correctly? • How can I update my bank or
• How can we work together tax data?
with Payroll to resolve and • Who is this person who just
avoid issues? emailed me?
• How do we answer
HR Administrator employee questions? Employee

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Powerful Retroactive Payroll Calculations
“Can we automate HR updates to Payroll?”

“Can we reduce the amount


of time spent on manual
activities?”

• Backdated HR changes
automatically reflected in
Payroll without manual
work

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Automated Payroll To-Do Tile
“How do we align to ensure new hires are ready to be paid correctly?”

“Can we reduce the amount of time


spent on manual activities?”
“How do we ensure visibility to HR
changes that impact Payroll such as
address change?”

• Increased payroll
accuracy with simple to-
do list
• Highly configurable
based upon customer
needs

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Automated Payroll To-Do Tile
“How can we work together with Payroll to resolve and avoid issues?”

“Can the system intelligently


guide us to what needs to
happen?”

• Payroll issues are


proactively identified with
guided navigation for how
to resolve

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Enable Success with clear communication between HR & Payroll
“How do we answer employee questions?”

“What did we do last month to


resolve that issue with Martha?”

• Notes and attachments entered


can be viewed later for full
transparency and auditability
• HR & Payroll can work together
successfully and ensure
alignment

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


ABOUT
Employees want to get paid accurately, on-time, and have a clear
understanding of their Pay while being able to easily and quickly interact with
HR, Time, and payroll relevant data.

CHALLENGES
• Lack of transparency into Pay without easy access to payment information
• Lack of self-service capabilities to update payment method, tax data, or
downloading pay statement for income verification without having to call or
create a ticket
• Struggles to get answers when questions arise around payroll
• Desire for flexible payment options

How SAP SuccessFactors can help


Employee
• Empowered with self-service to easily and intuitive update HR &
Payroll relevant data
• SAP SuccessFactors Mobile capabilities available for iOS and
Android via a native application
•Easily view payment including the ability to download/export for
processes such as applying for a Mortgage directly
Characteristics • Partner solutions for flexible payment options such as on-demand
pay
Big picture Need for details

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Org Objectives
Org

“How do we align with “How do I interact with my


Payroll to make sure HR, Time, & Payroll data?”
everything is smooth?”

• Can we reduce the amount • Who is this person who just


of time spent on manual emailed me?
activities? • How can I update my bank or
• Can we automate HR tax data?
updates to Payroll? • How can I enter Time into the
• How do we align to ensure system?
new hires are ready to be • How do I view my pay
paid correctly? statement?
• How can we work together • Can I easily export my pay
with Payroll to resolve and statement for this loan
avoid issues? application?
• How do we answer
HR Administrator employee questions? Employee

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Intuitive Self-Service & Org Chart
“Who is this person who just emailed me?”

“How do I find the information I


need?”

• Mobile application
available on Android &
iOS

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Empower your People
“How can I update my bank or address data?”

• Easy Self-Service
• Intuitive user experience with
mobile application available on
Android & iOS

*Available Address Validation as a


service

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC *May have extra cost & restricted availability by region
Easy Time Entry
“How can I enter Time into the system?”

• Intuitive user experience with mobile


application available on Android & iOS
• Time Tracking & Time Off functionality
• Fully Integrated with Payroll for
proactive auditing
• Configurable workflows built into the
process to ensure data accuracy

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Easy Pay Statement
“How do I view my Pay?”

“Can I easily export my pay statement for this


loan application?”

• Intuitive user experience with mobile


application available on Android & iOS
• View Full Pay History
• See Year-To-Date Totals
• View PDF Details and easily export as
needed

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Upgrade your Employee Experience
Try it yourself with our interactive click through demo

https://tinyurl.com/u2yy9vey

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Customer Proof
Executive summary

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


Executive summary

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
You can either use this summary slide or show
the individual customer story slides .
Improving Business Results with SAP

85% 5% 30% 45 minutes


Increase in HR reporting increase in employee Reduction in time to To process payroll each month,
accuracy and speed fill critical roles
engagement compared to 3 days in the past

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC


SAP ERP HCM Payroll to
SAP SuccessFactors Employee Central Payroll
Migrating on-premise payroll to SAP SuccessFactors Employee Central Payroll
System transformation and migration, not a payroll re-implementation

On-Premise Employee Central


Payroll Payroll

Considerations Steps Tools/Services


 Define cloud strategy  Analysis  Predefined methodology: prepare,
 Get a quick ROI  Data migration (including customer document, realize, deploy
 Understand specifics regarding specific data, rules, customizing, – System landscape optimization
scope of SAP SuccessFactors payroll history… ) services and tool (carve out, migrate
Employee Central Payroll data)
 Interfaces
 Eliminate core modifications ▫ SAP Landscape Transformation
 Regression testing 2.0
 Plan on historical data  Implementation of new innovations – Partner-developed migration tools
 SAP HXM Movement program
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC 95
What impact does the Payroll Control Center make?
Improve your Organizational Results

A detailed analysis of super major oil A major pharmaceutical company


company, an upstream energy company, announced that its initial use of 15
and a chemical company resulted in
Payroll Control Center alerts
five-year efficiency gain/return on
investment amounts of ~$1.8M, $1M, & resulted in an estimated 130
$1.5M respectively1 person-day savings per year 1

1: EY Planning for the future with SAP technology 2018

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC 96


Migrating on-premise payroll to SAP SuccessFactors Employee Central Payroll
Why should I move to Employee Central Payroll? Reimplementation is not necessary

Maintain Investment in SAP Payroll


 Solve immediate need without a large-scale rip / replace. Keep existing Payroll investments. For example, no need to
re-do payroll calculations and configuration, and ability to move existing data including employee data and payroll
results

Reduce Long-Term Total Cost of Ownership (TCO)

 Smoother and less expensive upgrades; reduced change management; no physical infrastructure cost; reduction
of technical (Basis) costs; improved integration with Employee Central that results in less maintenance and better
system performance;

Future-Proof
 Ensure all the latest SAP functionality is available to you (Many ECP Specific functionality released
every quarter) with quarterly innovations. Dedicated payroll landscape which allows updates to new
functionality at your discretion. No timeline limits on maintenance;

Simplify & Innovate


 Revisit outdated processes to standardize, improve, and automate; Leverage newer functionality
such as our Payroll Control Center; remove unnecessary and expensive customizations;

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC 97


Customer Quotes

“The new self-serve system has also reduced pay queries by


70 percent, and removed a whole range of paper-based
processes and lengthy control checks”

“This has given us the opportunity to put those in through


configuration and that is more accurate, so we are saving
money that way as it is paying people correctly”

“We found 400 wage types in the system, so this gave us the
opportunity to reduce that by 60 percent”

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC Source: https://www.computerworlduk.com/applications/how-post-office-finally-moved-off-19-year-old-sap-hr-system-3686844/ 98
Read the Whitepaper
https://www.sap.com/documents/2020/06/22bfe57f-9f7d-0010-87a3-c30de2ffd8ff.html

© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC 99


© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC 100
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC 101
Where to find more information
SAP SuccessFactors Employee Central Payroll:  SuccessFactors Community: Employee Central Pa
 SAP HELP - Product Help Page (Reference -> Em yroll
ployee Central Payroll -> Service Catalog)  Best Practices Explorer
– Scope Description  Learning Journey for EC Payroll
– Service Catalog
 Blogs on Recent Highlights, Common Questions,
 Product Roadmap Explorer and Deployment Options
 Videos & Recorded Demos – H1/2021 Release Highlights
– 2 Minute Employee Central Payroll Overview – H2/2020 Release Highlights
– 60 second Product Journey
– H1/2020 Release Highlights
– 15 second Product Journey
– 2018 Highlights
– Payroll Control Center: Union Example
– Payroll Control Center: Mass Off-Cycle Payment – Q4 2018 Release Highlights
– Payroll Control Center: Pay Period on Demand ( – Employee Central Payroll 101
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