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I am struggling to
manage an
underperformer.
I am recognized
and feel
appreciated.
I was passed over
I am able to I can learn
for a promotion.
find answers through different
quickly. experiences.
Connected
Nurture + Engagement
Hiring + Onboarding
Culture + Belonging
Supported
Pay + Benefits
Guidance + Efficiency
Appreciation + Impact
Empowered
Learning + Development
Feedback + Improvement
Opportunities + Growth
Line of Business
Solution areas Customer Workforce Finance Manufacturing Spend
Common architectural
and platform components
Security and Application
Identity
across the suite
Lifecycle
Management Management
Data and
Integration
Analytics
Experience
Localization
47 Cloud 43 Languages
100 Locales 56 On-Premise
650+ 200+ SAP + Partner 44+Partner 172 Currencies
Localized Legal and
COVID-19 localized
compliance changes
legal and compliance
delivered annually
changes delivered
Run Payroll
Minimal data auditing & lack of visibility Review Correction
1 Audit (off-cycle)
31
Off Off Off Off
Cycle Cycle Cycle Cycle Finalize ACH clearing
Finalize Payroll
Continuous auditing with full transparency (Including Time & Benefits data) audited Exceptions
1 (Off-Cycle)
31
Off Off Payroll
Cycle Cycle ACH clearing
Increased Country Conversational Pay Payroll Control Center Payroll Process People Experience
Coverage Statement/ Chatbot Tasks Automation Enhancements Enhancements
Currently Employees can Solution can listen for Audit Trail Analytics A new user
localizations are interact with pay a file to come in and New Capabilities for Non- experience for the
provided for 47 statement e.g. run follow up activities Employee Alerts SuccessFactors
countries, in future how will a e.g. a time file comes Posting Simulation with Home Page for both
releases the contribution in and an audit is Test Results desktop and mobile
coverage will be change impact my triggered Enhanced Configuration A real-time integration
expanded net pay? automatically of Solution Assignment for pay statements
Improved Suite
Integration
SAP Identity and
Authentication
Enablement
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Key Personas & Business Goals
Payroll Leadership
Payroll Administration
“We need to minimize “We need to ensure timely and “We need better visibility
Payroll errors and be accurate pay and resolve into Payroll and to control
compliant” unexpected errors quickly” costs”
• How does SAP help us stay • How much money is going to
• What is my team working on? Does
compliant? come out of our accounts?
anyone need help?
• Do we have the best payroll • How many new people did we
• Direct deposits must be completed
operating model? hire this period?
today – where are we in the process?
• Does my team has the tools to • Who did what and when did they
• How easily will we be able to train
audit payroll & ensure success do it?
new team members on payroll?
Payroll Leader • “How do we reduce the risk of • Can we get visibility on Payroll
• Can we automate policy checks to
working from spreadsheets?” trends and control costs over
identify risks prior to payroll?
time?
• How do I find payroll discrepancies? • How difficult is it to process payroll? • How do our employees enter
time into the system and how
• Will I have the right information to • How do I process off-cycle can I ensure it is timely and
find and fix issues? payments? accurate?
• Can I enter notes and attachments • Can retroactive payments be • Are our payroll amounts this
directly in the system to stay automatically calculated? period in line with previous
organized?
Payroll • How are colleagues progressing periods?
Administrator • How do I stay on top of legal with their issues? Can I help? • Can I view the history of notes
updates?
I entered in previous periods?
CHALLENGES
1. Managing how Payroll should be run 5. Payroll metrics and efficiency (Total
(In-house, outsourced, manager, or cost of ownership)
partial outsourcing) 6. Ensuring compliance with various
2. Optimizing Payroll operations & local legislation that is constantly
costs globally changing
3. Maintaining relationships with 7. Complying with national, regional,
vendors and union agreements regarding
4. Having visibility into payroll prior to pay, absences, and work conditions
pay day with necessary analytics 8. Ensuring Payroll auditability
“We need to minimize “We need to ensure timely and “We need better visibility into
Payroll errors and be accurate pay and resolve Payroll and to control costs”
compliant” unexpected errors quickly”
• How does SAP help us stay • What is my team working on? Does • How much money is going to
compliant? anyone need help? come out of our accounts?
• Do we have the best payroll • Direct deposits must be completed • How many new people did we
operating model? today – where are we in the process? hire this period?
• Does my team has the tools to audit • How easily will we be able to train • Who did what and when did they
payroll & ensure success new team members on payroll? do it?
Payroll Leader • “How do we reduce the risk of • Can we automate policy checks to • Can we get visibility on Payroll
working from spreadsheets?” identify risks prior to payroll? trends and control costs over
time?
“Deloitte Global Payroll Benchmarking Survey 2020,” 2021 Deloitte Payroll Benchmarking, Deloitte Development LLC, 2020.
Flexible Deployment Options In-House Bureau Managed
Receive & Prepare Payroll Execute Gross to Net DME, Distribute Pay & Accounting & Reporting
Related Data Payroll Run 3rd Party Payments
Starters / Leavers Calculate net pay Create DME files Perform accounting reconciliations
One time payments, one time Pay employees Make accounting adjustments
Produce pay slips
deductions Social insurance/ pension Legal/Fiscal/Company reports
Regular payments, regular Payment proposal
contribution
deductions
Time related data, overtimes, Produce accounting
shift premiums etc. interface
Bonus payments Calculate & make 3rd
Bank account changes party payments
Tax codes
Social insurance data
Garnishments
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC Partner Customer and/or Partner
SAP Global Payroll Platform Differentiation
• Enhanced global controls & access • Ability to outsource or change Reduced risk with less
• Simplified data administration & vendors without replacing vendors
technology Improved payroll
Governance (Consistent integration
technology, file format, & skillset) • Partial outsourcing models visibility
available Consistent employee
• Improved local & global leadership experience
relations & visibility • Business continuity & consistent
skillset
Standardize Operations:
Payroll data ownership Reduce cost per check Flexibility to process
Payroll centrally
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Ro
ad
M
Employee Central Payroll: Localized for 47 Countries ap
as of June, 2021
Future Releases
General Availability
for 47 countries Based on market priorities & customer demand
Growing Number of HR Legal and Local government regulatory changes are growing
Regulatory Changes Addressed by SAP1 significantly globally, increasing the burden of
(2017-2021)
addressing local HR related statutory and compliance
1200 changes
1000
Government simplification strategies are driving a
800 move away from paper-based statutory reports
600 towards real-time electronic communication; the
transition is adding a layer of complexity to addressing
400
local HR requirements. Cases in point: eSocial in
200 Brazil, SLD in Spain, RTI in UK, ELStAM in Germany
0
and DSN in France.
2017 2018 2019 2020 2021*
1
Based on the number of legal changes for SAP human resource solutions In 2020, the COVID pandemic led to an increase in
reviewed and addressed by Globalization Services in SAP localized
countries; SAP Industry Value Engineering analysis legal changes by more than 30%
*Value provided is an estimate of expected legal changes in 2021
Challenges
1. Ensuring Payroll is accurate and completed in 4. Ensuring compliance with internal company
a timely mannerby managing and updating policies & legal jurisdictions including
internal systems or working with a third party generating and filing compliance repots.
in an outsourced model 5. Ensuring compliance with all national,
2. Ensuring employee time & attendance data is regional, and union agreements regarding pay,
paid out accurately in line with company absences, and work conditions
policies 6. Ensure employee questions regarding their
3. Ensuring employee benefit deductions are pay are answered
taken out of payroll correctly and the vendors 7. Handling retroactive, off-cycle, bonus,
are paid termination, and other additional payroll needs
• How do I find payroll discrepancies? • How difficult is it to process payroll? • How do our employees enter
• Will I have the right information to time into the system and how
• How do I process off-cycle
find and fix issues? can I ensure it is timely and
payments?
accurate?
• Can I enter notes and attachments • Can retroactive payments be
directly in the system to stay • Are our payroll amounts this
automatically calculated?
organized? period in line with previous
Payroll • How are colleagues doing with their periods?
• How do I stay on top of legal issues? Can I help?
Administrator updates? • Can I view the history of notes
I entered in previous periods?
“Deloitte Global Payroll Benchmarking Survey 2020,” 2021 Deloitte Payroll Benchmarking, Deloitte Development LLC, 2020.
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
SAP SuccessFactors Employee Central Payroll
What’s included in the solution?
Receive & Prepare Payroll Execute Gross to Net DME, Distribute Pay & Accounting & Reporting
Related Data Payroll Run 3rd Party Payments
Starters / Leavers Calculate net pay Create DME files Perform accounting
One time payments, one time Produce pay slips Pay employees reconciliations
deductions Payment proposal Social insurance/ pension Make accounting adjustments
Regular payments, regular contribution Legal/Fiscal/Company reports
deductions Produce accounting interface
Time related data, overtimes, Calculate & make 3rd party
shift premiums etc. payments
Bonus payments
Bank account changes
Tax codes
Reduced effort with interfaces to SAP
Social insurance data Accounting / General Ledger
Garnishments
Solution capabilities
• Delivered integration to Employee Central Payroll
• Global absence management
• Localization features incl. accrual rules, business
rules, and public holiday calendars
• Time sheet for positive and negative time recording
scenarios
• Work schedule management, incl. (dynamic) break
handling
• Real-time time evaluation to calculate things like
overtime, shift differentials, premiums, and more
• Working time accounts, flextime, and time off in lieu
• Ability to buy and sell leave
• Native part of the SuccessFactors app
• Predefined reports and dashboards
https://tinyurl.com/h4kc2vp4
https://tinyurl.com/2pzadnf4
• Will Payroll align with Finance for • How can we ensure integrations
timely posting of data to the are running smooth for Payroll to
general ledger? be successful?
• Can we automate accounts • How can we standardize data
payable transactions for vendors governance policies and prevent
that come from Payroll? unauthorized access?
• Are Expenses and Liabilities • How do we control the cost of
balanced and reconcilable operations & reduce total cost of
including Taxes? ownership?
• Can our Payroll system handle • How do we support the
cross company postings to implementation of a new payroll
ensure accurate labor platform?
distribution? • What is the process for payroll
• Are cost objects aligned between Information updates to the system?
Finance Finance, HR, and Payroll? Technology • What about disaster recovery and
data backup?
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
ABOUT
The Finance Leader and team is responsible for ensuring employee costs are tracked accurately and
on time for financial reporting. They want to ensure vendor payments are handled in the easiest
possible manner. The ability to audit and balance accounts is of the utmost importance. Alignment with
HR & Payroll to ensure correct usage of cost objects.
CHALLENGES
• Getting timely posting data from • Control of cashflow and people
Payroll for Accounting expenses
• Strategic planning around future and • Expense and liability flow to the
growth of company, incl. contingency correct cost objects
plans • Complex financial structures can be
• Regulatory compliance and risk handled by payroll software
management
Finance Leader & • Reduce risk with pre-delivered integration between SAP S/4HANA & SAP
SuccessFactors
team
Key influencer
• Standardized method to pay vendors and legal jurisdictions from costs
calculated in Payroll
Characteristics
• Visibility into payroll costs in the accounting system
• Standardized cross functional reports between HR, Payroll, and Finance
Big picture Need for details
for organizational alignment
Strategic Tactical
• Will Payroll align with Finance for • How can we ensure integrations
timely posting of data to the are running smooth for Payroll to
general ledger? be successful & complete?
• Can we automate accounts • How can we standardize data
payable transactions for vendors governance policies and prevent
that come from Payroll? unauthorized access?
• Are Expenses and Liabilities • How do we control the cost of
balanced and reconcilable operations & reduce total cost of
including Taxes? ownership?
• Can our Payroll system handle • How do we support the
cross company postings to ensure
implementation of a new payroll
accurate labor distribution?
platform?
• Are cost objects aligned between
Finance, HR, and Payroll?
• What is the process for payroll
Information updates to the system?
Finance • How do we stay compliant?
Technology • What about disaster recovery and
data backup?
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
An increasing regulatory burden: Ensuring Compliance
“How does SAP help us stay compliant?”
CHALLENGES
• Standardizing data governance • Data backup and disaster recovery
policies and access protocols protocols
• Reduce risk of security breach • Having the right skills and resources
• Support various system to support our enterprise technology
implementation projects • Ensuring system scalability with
• Stay on top of system updates and growth
ensure technology uptime • Finding the right implementation
partner to assist
Strategic Tactical
• Will Payroll align with Finance for • How can we ensure integrations
timely posting of data to the are running smooth for Payroll to
general ledger? be successful & complete?
• Can we automate accounts • How can we standardize data
payable transactions for vendors governance policies and prevent
that come from Payroll? unauthorized access?
• Are Expenses and Liabilities • How do we control the cost of
balanced and reconcilable operations & reduce total cost of
including Taxes? ownership?
• Can our Payroll system handle • How do we support the
cross company postings to implementation of a new payroll
ensure accurate labor platform?
distribution? • What is the process for payroll
• Are cost objects aligned between Information updates to the system?
Finance Finance, HR, and Payroll? Technology • What about disaster recovery and
data backup?
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
The Values of SAP’s Pre-Packaged Integration
“How can we ensure integrations are smooth for Payroll to be successful”
1
We understand both
2
We own both sides
3
We maintain the
4
Customers can extend
5
No upgrade risks
sides better than anyone interfaces the integration
We have designed integration We can make code and design We pre-validate changes We include extensibility We take care of upwards
based on that specific changes on either side to on either side before we concepts in our integration to compatibility, avoiding
knowledge deliver seamless integration ship, reducing risk and allow our customers to easily upgrade risks for our
costs for our customers tailor integration customers
Assuming rollout strategy detailed about Customer would have to create a total of 12 Assumptions: Cost to create an interface is between $36k-$102k based on
interfaces (171 integration points) at a cumulative cost of &800k and a yearly complexity level
interface maintenance cost of $80k – Cost to maintain an interface -$4k-10k per year based on complexity level
Yearly cost to maintain interface would be $80K primarily due to: SAP delivers more the 171 integration points between HCM and Enterprise
– Rewriting / Retesting of multiple systems due to upgrades and patches applications
– Changes in interface due to business process / reporting changes
Source: SAP Insight titled “Best of Breed Vs. Best of Suite”, Gartner, Meta Group, SAP, Siebel, AMAT, IBM
• Enhanced global controls & access • Ability to outsource or change Reduced risk with less
• Simplified data administration & vendors without replacing vendors
technology Improved payroll
Governance (Consistent integration
technology, file format, & skillset) • Partial outsourcing models visibility
available Consistent employee
• Improved local & global leadership experience
relations & visibility
Standardize Operations:
Payroll data ownership Reduce cost per check Flexibility to process
Payroll centrally
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC
Localized payroll in 47 countries - what does that mean?
“How can we standardize data governance policies and prevent unauthorized access?”
“How do we control the cost of operations & reduce total cost of ownership?”
Account for local business practices, legal requirements, and statutory reporting
- Constantly kept current by our in-country product managers
Country- Country- Integrations to Global payroll
Validation Compliance
specific specific local providers engine with local
rules reporting
fields business rules and authorities payroll rules
Localization
Globalization Multi-
Currency Time-zone
Date/ Global fields
language calendar (address,
support support
support support national ID)
SAP SuccessFactors Employee Central Payroll “What about disaster recovery and data backup?”
Legal changes and system upgrades for Employee Central Payroll are
shown in the SuccessFactors Admin Center that allows customers to
easily upgrade the system*
*Sold at an additional cost. Please reach out to your SAP Services Partner or representative for more information.
Systems Integrators
Solution Partners
• Can we reduce the amount • How can I enter Time into the
of time spent on manual system?
activities? • How do I view my pay
• Can we automate HR statement?
updates to Payroll? • Can I easily export my pay
• How do we align to ensure statement for this loan
new hires are ready to be application?
paid correctly? • How can I update my bank or
• How can we work together tax data?
with Payroll to resolve and • Who is this person who just
avoid issues? emailed me?
• How do we answer
HR Administrator employee questions? Employee
CHALLENGES
• Dealing with uncertainty with rapidly changing business KPIs through cohesive data
business environments – scaling up or down an to build compelling business cases
external workforce • Strict and complex regulatory and legal
• Maintaining a holistic view of the workforce and requirements by region, including privacy
understand the impact of workforce decisions and data security
• Ensure organizational agility to be prepared for • Maintaining alignment between the business
the future goals and HR, while also driving forward with
• Integrating HR and business processes and purpose and motivation
systems and connecting the value of HR to • Achieving lower HR costs per FTE
Strategic Tactical
• Backdated HR changes
automatically reflected in
Payroll without manual
work
• Increased payroll
accuracy with simple to-
do list
• Highly configurable
based upon customer
needs
CHALLENGES
• Lack of transparency into Pay without easy access to payment information
• Lack of self-service capabilities to update payment method, tax data, or
downloading pay statement for income verification without having to call or
create a ticket
• Struggles to get answers when questions arise around payroll
• Desire for flexible payment options
• Mobile application
available on Android &
iOS
• Easy Self-Service
• Intuitive user experience with
mobile application available on
Android & iOS
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC *May have extra cost & restricted availability by region
Easy Time Entry
“How can I enter Time into the system?”
https://tinyurl.com/u2yy9vey
Smoother and less expensive upgrades; reduced change management; no physical infrastructure cost; reduction
of technical (Basis) costs; improved integration with Employee Central that results in less maintenance and better
system performance;
Future-Proof
Ensure all the latest SAP functionality is available to you (Many ECP Specific functionality released
every quarter) with quarterly innovations. Dedicated payroll landscape which allows updates to new
functionality at your discretion. No timeline limits on maintenance;
“We found 400 wage types in the system, so this gave us the
opportunity to reduce that by 60 percent”
© 2021 SAP SE or an SAP affiliate company. All rights reserved. | PUBLIC Source: https://www.computerworlduk.com/applications/how-post-office-finally-moved-off-19-year-old-sap-hr-system-3686844/ 98
Read the Whitepaper
https://www.sap.com/documents/2020/06/22bfe57f-9f7d-0010-87a3-c30de2ffd8ff.html