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    Processflowprocurement - 6

    Uploaded by

    Usman Farooqi
    1. The document outlines MH's purchase cycle and goods issue process for purchases under $10k and over $10k. 2. It shows the key steps and documents required, including requisition forms, purchase orders, invoices, delivery notes, and gate passes. 3. Key roles are identified such as the storekeeper, procurement team, project manager, and accounts department who are involved in the approval, purchasing, receiving, and recording of goods.

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    Processflowprocurement - 6

    Uploaded by

    Usman Farooqi
    8 views4 pages
    1. The document outlines MH's purchase cycle and goods issue process for purchases under $10k and over $10k. 2. It shows the key steps and documents required, including requisition forms, purchase orders, invoices, delivery notes, and gate passes. 3. Key roles are identified such as the storekeeper, procurement team, project manager, and accounts department who are involved in the approval, purchasing, receiving, and recording of goods.

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    Processflowprocurement _6

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    1. The document outlines MH's purchase cycle and goods issue process for purchases under $10k and over $10k. 2. It shows the key steps and documents required, including requisition forms, purchase orders, invoices, delivery notes, and gate passes. 3. Key roles are identified such as the storekeeper, procurement team, project manager, and accounts department who are involved in the approval, purchasing, receiving, and recording of goods.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    8 views4 pages

    Processflowprocurement - 6

    Uploaded by

    Usman Farooqi
    1. The document outlines MH's purchase cycle and goods issue process for purchases under $10k and over $10k. 2. It shows the key steps and documents required, including requisition forms, purchase orders, invoices, delivery notes, and gate passes. 3. Key roles are identified such as the storekeeper, procurement team, project manager, and accounts department who are involved in the approval, purchasing, receiving, and recording of goods.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 4

    MH-Purchase Cycle $100

    Azeem prepares Manzoor to


    Verification RF Usman (ANS R.E) ApprovalRF
    Approval Approved R.F PM to approve
    RF - SKAS review

    R F
    val

    Approval
    In house Zain p ro
    Verification RF Riaz - Admin Ap
    prepares RF
    Non construction
    works
    Procurement team
    (Manzoor/SKAS)

    Invoice
    MUST HAVE DOCUMENTS
    1. Requisition Note
    2. Invoice
    Manzoor to RIAZ will prepare
    3. Gate Inward Pass Supplies the Gate Inward Gate Inward Store Keeper & GOOD ISSUE
    4. Goods Received note deliver Pass
    Pass Accounts PROCESS

    Accounts Head Accountant on Store keeper -


    Office Submit Site will Dept Approved Good Received
    PM Approval GRN
    on Site Note GRN +
    Invoice

    CP
    V RIAZ to make
    CPV
    MH-Purchase Cycle $10k
    Azeem to
    provide 4 days SKAS prepares RF Verification RF Usman (ANS R.E)
    advance RF Manzoor + Azeem
    Approval RF Approved R.F PM to approve
    to get quotes
    Abdoul to define In house Zain
    Verification RF Riaz - Admin

    Approved R.F
    in house needs prepares RF

    If 2 vendors then Usman RE


    to decide on best value for
    Gate inward money
    pass by Guard Good +Invoice +
    Delivery Note
    Store Keeper Guard to receive Manzoor – PO at site for cash
    prepares GRN Vendor Approved PO Procurement to PO for approval PO at HO for bank
    on Site
    approve pmt

    GRN+ Delivery
    Note + Invoice
    Accounts Dept on Kaleem make
    Abdoul PM to Site - GRN + Accounts Head pmt to Bank
    GRN+ Delivery Note: + Invoice Invoice + Delivery Pmt Approval HO to add to
    approve GRN Office Pmt details
    Note + RF Project Cost
    PM make pmt if
    Instruct
    MUST HAVE DOCUMENTS cash
    1. Requisition Note 1
    2. Purchase Order
    Goods issued to
    3. Invoice Storekeeper
    requester
    4. Delivery note
    5. Gate Inward Pass
    6. Goods Received note
    1 GOODS ISSUE PROCESS
    Guard to send Store keeper
    Gate Pass to Gate Pass receives Gate
    Storekeeper Pass

    Vendor / Driver Store keeper Vendor / Driver


    Invoice + Signed Delivery
    takes invoice to receives material gets signed
    Delivery Note Note
    Storekeeper + documents Delivery Note

    Goods
    Store keeper
    Goods stocked in
    verify quality + Goods in Store
    store
    quantity

    Order requester Material Issued


    Store Keeper to MRF to
    send Material Abdoul (P.M) Approved of MRF to requester by
    issue the goods Storekeeper
    Req Form Store keeper

    MUST HAVE DOCUMENTS


    1. Material Requisition Form
    2. Gate Pass
    3. Invoice
    4. Delivery Note
    MH gate outward pass
    Store keeper to
    prepare outward Approval by Abdoul PM
    Store Keeper gate pass
    Discuss + Invoice Approval
    identifies as Abdoul PM
    issue to return

    Approved OGP
    Store keeper to
    contact vendor

    For Rejected or excessive material


    MUST HAVE DOCUMENTS Store keeper will
    1. Outward Gate Inward Pass send OGP +

    Good Received Form


    2. Goods Received note Material to
    Guard

    Approved OGP
    Vendor will send Guard will note
    Good received on register &
    note allow goods to
    pass

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