HRMS software modules

1. HR Budget

2. Employee Databank Employee data bank with Audit Trail, Employee data extraction from XLS, Transfers,
Separation, settlements, Employee Incident data management, Help Desk, Configure
alerts, attendance Alerts, Birthday, anniversary alerts, Confirmation & promotion
alerts, Bulk mailing options.

3. Recruitment & Selection Recruitment request, Offer letter & email, On boarding process, ID card printing
employee service request (like Email ID, Mobile, Laptop/Desktop etc), Exit Work
Flow IT/Admin/Fin etc, Exit Interview, F & F
4. Time Management Captures Swipes from Biometric system, Process swipe data as per the attendance
rules
5. Leave Management Define Multiple types of leaves, Leave Rules for each type, define approval level
(Viz., Functional & Skip Level), Leave credit as per rules, Apply, approve/reject,
cancel application
6. Learning & Development Training Budget, Training Plan, Training Calendar, Trainers Profile,
Feedback, Evaluation ( Written & Oral), Certifications,
Specifications, Medical Check up for particular process, Training Reports
7. Performance Management Appraisal Cycles, Period, KRA & KPI, Role Mapping, Define Weightage, Self
Appraisal, Manager and Review, Reports, Increment & Promotion,
Transfer, Career Development, Succession Planning
8. Administration Visitor Management, Waste Management, Canteen, Security, Garden
7. Travel Desk Travel Policies, Travel Eligibility, workflow, Request Domestic/International,
Advance INR/Forex, Approval Workflow, online settlement & reimbursement, reports
8. Payroll & Tax Management a) Attendance, Leave, Gate pass (On duty, Personal) OT, Permissions,
Absenteeism, reports
b) Salary Process – Addition, deletion, Muster Roll. Bonus, advance,
increment, promotion etc
c) Statutory Compliances such as PF, ESI, PT, KSPCB, Factory Licence
Renewal, Form D, Form C for Bonus, Gratuity, Form F etc
9. CSR
10. Policies & Procedures

11. Employee Engagement

12. Auditing

13. Rewards & Recognition

14. Disciplinary procedures

HRIS SYSTEM
Payroll – Attendance – Leave Management

Leave Rules can be configured

Leave Credit Rules
Min and Max Days
Leave Approval Levels(1,2,3,4)
Leave Transfer(optional)
Escalation
Automatic Approval with conditional
Encashment and Carry forward
Leave parameters are set by Hr admin.
Employee can apply leave for a specific leave
type.
Request can be approved/ rejected by
manager/Hr admin.
Once leave has been approved, leave balance
will be deducted.
Manager can apply leave for self and also for his
subordinates
Recruitment & Selection

This modules helps us build a

searchable database of candidate
profiles. Using a unique and propriety
technology, this software can extract
key information such as first name,
last name, email address, mobile
number, present company, years of
experience, educational qualifications
from any unstructured resume. It can
be integrated with MS Outlook so
that it can process resume emails
without having to manually open any
of them. If the software supports can
be done integration with portals such
as Naukri, Monster and Times Jobs to
download resumes and to extract
information from them.
Employee Induction/On Boarding & Exit

ER Manage
Birthday Greeting
Anniversary Greeting
Promotion Alert
New joiner’s Alert
Holiday Alert
Document Upload
New Hire Offer Management.
Pre-employee registration: After candidate
accepts the offer , mail can be send to the
candidate registration
Pre-joining formalities from HR
Review and approve the registration
details
Generating employee code
Service Tickets to supporting
department like IT, ADMIN etc
Employee Relationship & Development

Compensation and Benefit

Retention
Insurance Coverage
Bonus and incentives
Loans
ER Management
Birthday Greeting
Anniversary Greeting
Promotion Alert
New joiner’s Alert
Holiday Alert
Document Upload
Travel & Reimbursement

Travel request can be for flight tickets

(domestic and international), bus, train.
Additional booking like hotel booking, car
booking possible
Employee can request for tour advance if
required.
On completion of tour, expense needs to
settle through reimbursement workflow.
Travel Rules can be configured
Project Master
Hotel Master
Purpose of visit Master
Travel Expenses
Travel Eligibility
Employee can apply Travel request for a
specific Days.
Request can be approved/ rejected by
manager/Hr admin.
Visitor Management

Security is a matter of paramount concern for

every organization. In today’s changed
environment it is difficult to control and
manage the visitors to various corporate
offices. While you may want to maintain a strict
control over the visitors, being friendly and
professional to visitors can go a long way.
Visitor Management System helps automate
various physical operations of a security
department through its visitor management
and materials management modules.
The system can be integrated with a web
camera, barcode reader, visiting card scanner,
magnetic card scanner etc. to Record and track
the visitor and visits. The system also generates
reports such as counts and duration of visits,
visitor flow density etc.
Canteen Management
Canteen management offer a solution to manage
the canteen, food court, food coupon
management, be it a subsidized or non-subsidized.
It is absolutely 100% paper less solution with audit
trail facilities. The transactions or usage detailed
report can be pulled out anytime/anywhere. The
solution completely automates the process, brings
in the transparent system and hassle free canteen
deductions. No manual process of coupon
distribution and collection. It brings down our
administrative efforts and cost. Saves manpower
and increase the employee satisfactions.

The software is to be web based and can be access

anytime/anywhere. No manual intervention and
real-time data / report

Note: - Can be discussed, How to go about this

process with the concurrence with the
Management